Software License Subscriptions Renewal

SOL #: 19TH2026Q0018Solicitation

Overview

Buyer

State

State, Department Of

US EMBASSY BANGKOK

WASHINGTON, DC, 20520, United States

Place of Performance

Place of performance not available

NAICS

Software Publishers (513210)

PSC

Business Application Off The Shelf Software Delivered By Perpetual License, Which Also Encompasses Enterprise Level Software Enabling Mission Capability And Business Operational Support. (7A21)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/b9e2d305b05b4ad5a2e117b7dca83af9/view

Timeline

Posted

Mar 6, 2026

Last Updated

Mar 11, 2026

Submission Deadline

Mar 16, 2026, 9:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Bangkok is soliciting quotations for a one-year renewal of Microsoft 365 E5 with Teams Enterprise license subscriptions. This is a Firm Fixed-Price purchase order, with award intended for the lowest priced, acceptable, and responsible quoter. Quotations are due by March 16, 2026, at 4:00 PM (Bangkok local time).

Scope of Work

This opportunity requires the renewal of Microsoft 365 E5 with Teams Enterprise license subscriptions for one year. Key deliverables include:

Completion of upgrade and renewal by March 30, 2026, at 3:00 PM (Bangkok local time).
Provision of genuine software licenses valid for use in Thailand.
Detailed instructions and support for license activation.
Potential on-site assistance for activation and support.
Delivery to the International Law Enforcement Academy (ILEA), U.S. Embassy Bangkok.

Contract Details

Type: Firm Fixed-Price Purchase Order
Duration: One year period of performance
Product Service Code: 7A21 (Business Application Off The Shelf Software)
Eligibility: Offerors must be registered in SAM.gov, be an established business with a permanent address in Thailand, and be an authorized distributor or partner of Microsoft.

Submission & Evaluation

Award will be made to the lowest priced, acceptable, responsible quoter. Evaluation includes an initial review for completeness and compliance, with a Cybersecurity Supply Chain Risk Management (C-SCRM) Go/No-Go factor. Past performance will also be assessed.

Quotations must be submitted electronically to BangkokGSOProcurement@state.gov in Adobe Acrobat (pdf) format, not exceeding 25MB per file. If larger, submissions must be split into separate emails.

Key Deadlines

Questions Due: March 10, 2026, at 12:00 PM (Bangkok local time)
Quotations Due: March 16, 2026, at 4:00 PM (Bangkok local time)

Required Documents

Offerors must complete and submit the following:

SF-1449
Section 1, Pricing
Section 5, Representations and Certifications
Additional information as required in Section 3
Proof of SAM Registration
CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT (C-SCRM) Questionnaire (Attachment 1)