Solar Panel removal and reinstall McNAir 69

Sources Sought Notice

This notice is issued by the U.S. Government to gather information regarding potential vendors capable of performing the removal and reinstallation of solar panels on the roof of Building 69 at Fort McNair. While the government currently intends to award a contract on a sole source basis, this notice seeks to identify businesses (large and small) that could support a competitive procurement.

The primary requirement is the removal and reinstallation of solar panels. A draft Statement of Work (SOW) is attached for review.

• The anticipated contract type is Fixed Price.
• The proposed sole source contract would be with TerraForm Phoenix II Arcadia Holdings, LLC (successor to WGL Energy Systems, Inc.).
• The statutory authority cited is 10 U.S.C. 1901, implemented via FAR Subpart 13.5.

This notice is for informational and planning purposes only and does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP). No proposals will be accepted at this time, and the government will not pay for any information submitted. A determination not to compete will be made based on responses.

All interested businesses, including small businesses (8(a), Small Disadvantage, HUBZone, Service-Disabled Veteran-Owned, Women-Owned Small Business), are encouraged to respond. Small businesses must describe their capabilities and ability to meet requirements at a fair market price to support potential set-asides.

• Identification of any conditions that may restrict competition and proposed solutions.

• Firm name, POC, contact information, SAM UEI, CAGE code, business size, and certifications.

• Interest in competing as a prime contractor or subcontractor, including teaming arrangements.

• Detailed relevant experience (size, scope, complexity, timeframe, government/commercial).

• Information on commercial availability, pricing, delivery schedules, terms, and warranties.

• Recommendations for structuring contract requirements to facilitate competition, especially among small businesses.

• Recommendations to improve the Army's approach/specifications/draft PWS/PRS/SOW.

• Questions due: April 28, 2026, by 12:00 PM CST.

• Responses due: May 6, 2026, by 12:00 PM CST.

• Primary: John President, Contract Specialist (caleb.j.president.civ@army.mil)

• Secondary: Sylvia Farmer, Contracting Officer (sylvia.farmer.civ@army.mil)

• The anticipated NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a size standard of $19M. Vendors are asked for their opinion on whether this NAICS code fits the requirement.

• All questions and responses must be in writing. Reference W9124J-26-C-SOLR in all communications.

• Potential offerors are responsible for monitoring www.sam.gov for any future solicitation releases.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the removal and reinstallation of a distributed solar photovoltaic (PV) system at Building 69, Fort McNair. The primary goal is to facilitate a full roof replacement by temporarily removing the PV system and then reinstalling it upon completion of the roofing work.

• Removal: The contractor will disconnect, remove, palletize, and store the existing solar panels and associated racking/hardware. This includes providing safety documentation, obtaining roof load limitations from a structural engineer, installing interior and roof protection, and setting up cranes.

• Reinstallation: After the roof replacement, the contractor will reassemble the rail system, reinstall solar panels, and reconnect DC wiring. This phase also includes performing a condition survey, installing fall protection, and commissioning the reinstalled system.

• The work is to be completed at Building 69, Fort McNair, DC.

• The total contract performance period is no more than 18 calendar months.

• Regular working hours are Monday through Friday, 0700 to 1530, excluding federal holidays and base closures.

• Submittals: The contractor must submit a Project Schedule, Project Superintendent, Traffic and Safety Plan, and Equipment and Material laydown plan for government review and acceptance prior to work commencement. Submittals require a minimum 14-day review period.

• Safety: The contractor must adhere to a comprehensive safety program, including providing a site-specific safety plan, ensuring employee safety, and complying with EPA, OSHA, and Army Corps of Engineers regulations. This includes obtaining hot work permits and coordinating with the Fire Department.

• Access & Security: The contractor must be aware of controlled access procedures at Fort McNair, including photographic identification and potential vehicle inspections. Employees requiring physical access must undergo background checks and may need to complete an access control pass application. Employees must also attend an iWATCH briefing.

• Quality Control: The contractor must submit a Quality Control (QC) Plan for review and acceptance, and appoint a dedicated quality control person.

• Environmental Protection: Compliance with all applicable environmental laws and regulations is required. Hazardous materials used must be listed with MSDS provided. Demolished material and debris must be disposed of legally and in compliance with regulations.

• Coordination: The contractor must coordinate with the COR and other relevant authorities for road closures, traffic disruptions, oversized deliveries, and hot work permits.

• Warranty: A workmanship warranty of 365 calendar days (or 12 months) from acceptance is required.

• Materials: All materials must meet industry standards, be new, and of the best quality.