Solar Street Light Replacement

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace the existing, nonfunctional campus lighting at the Bureau of Indian Affairs (BIA) and Bureau of Indian Education (BIE) Chinle administration area with a new solar-powered commercial LED street lighting system. The goal is to achieve a fully operational system that meets or exceeds performance requirements.

• Furnish all equipment, installation, manpower, accessories, and materials for a complete and satisfactory operational solar street lighting system.

• Replace existing street lighting with seventeen (17) new solar-powered commercial LED street lighting systems.

• Ten (10) fixtures will require new concrete base foundations with anchor bolts.

• Seven (7) fixtures will utilize existing concrete bases.

• Poles must be installed a minimum of 3ft into the ground and withstand 90mph winds.

• Tasks include demolition of nonfunctional components, transport of debris to an EPA landfill, sealing penetrations, system startup, performance evaluation, functional testing, and site cleanup.

• Compliance with all applicable BIA/BIE safety codes, life safety standards, and operational guidelines.

• System must meet or exceed performance requirements for solar-powered street lighting.

• Contractor must provide a Work Breakdown Schedule (WBS) within ten business days of Notice to Proceed (NTP).

• Contractor must provide a comprehensive warranty covering one year from substantial completion for all parts, labor, shipping, and expenses.

• The period of performance is 120 days from the date of the Notice to Proceed.

• Work will be performed during normal business hours, Monday-Friday.

• The site is located in Chinle, Arizona, along Navajo Route 7.

• Contractor must conduct a site visit to verify existing conditions and take measurements.

• Contractor must provide submittals and manufacturer's installation instructions for COR approval prior to installation.

• Contractor must obtain all necessary permits, licenses, and bonds.

• Contractor must provide a Quality Control Plan (QCP).

• Manufacturer's representative must provide technical assistance and guidance for installation.

• Contractor must provide training for Authority, Custodian, and Maintenance Representatives.

• Compliance with applicable Tribal, Federal, State, and local laws, regulations, codes, and directives, including NFPA 70, International Mechanical Code, OSHA guidelines, EPA regulations, and DOI OMB Circular A-131.

• Adherence to federal and State statutes pertaining to archaeological, historical, and environmental clearances, including NEPA and NHPA Section 106.

• Contractor must provide OEM and user manuals, warranty, shop drawings, commissioning documents, training materials, and a preventive maintenance schedule as project deliverables.

Questions & Answers / Clarifications

This document is a log of questions and answers related to Request for Quote # 140A2326Q0135 for Solar Street Light Replacement.

This log is currently empty. It is intended to capture questions submitted by contractors and the corresponding answers provided by the COR.

As the log is empty, there are no current clarifications or impacts on the solicitation requirements, due dates, or submission rules.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" form. It is used to document the prime contractor's statement regarding the subcontract and the subcontractor's acknowledgment of specific contract clauses. This form is prescribed by GSA/FAR (48 CFR) 53.222(e).

• Part I - Statement of Prime Contractor: Collects information about the prime contract, subcontract, prime contractor, and subcontractor, including names, addresses, contract numbers, and a description of the work by the subcontractor. It also requires confirmation of whether the prime contract includes the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Part II - Acknowledgment of Subcontractor: Requires the subcontractor to acknowledge that specific clauses are included in their subcontract. These clauses include:
  • Contract Work Hours and Safety Standards Act - Overtime Compensation
  • Payrolls and Basic Records
  • Withholding of Funds
  • Disputes Concerning Labor Standards
  • Compliance with Construction Wage Rate Requirements and Related Regulations
  • Construction Wage Rate Requirements
  • Apprentices and Trainees
  • Compliance with Copeland Act Requirements
  • Subcontracts (Labor Standards)
  • Contract Termination - Debarment
  • Certification of Eligibility
• Sections for identifying any intermediate subcontractors and for signatures and dates from both the prime contractor and subcontractor.

Bidders may be required to complete and submit this form as part of their proposal or upon award. It ensures that subcontractors are aware of and agree to comply with specific labor standards and contract clauses mandated by the government. Understanding the clauses listed in Part II is crucial for any potential subcontractor involved in the work.

Solicitation / RFP / RFQ

This solicitation is for the replacement of solar street lights at the Arizona Navajo Central Agency, Chinle Office campus in Chinle, AZ. The current lighting system is non-functional and requires replacement. The contractor will be responsible for providing all labor, supplies, design, materials, safety, personnel, and equipment for the proper installation of new solar-powered streetlights.

• Replacement of solar street lights.

• Provision of all labor, supplies, design, materials, safety, personnel, and equipment.

• Installation of new solar-powered streetlights.

• Final photographic documentation of the completed project.

• Contract Type: Single Firm Fixed-Price Construction Purchase Order.

• Estimated Price Range: Between $100,000 and $250,000.

• Period of Performance: Contractor shall begin performance within 10 calendar days after receiving notice to proceed and complete the work within 120 calendar days after receiving notice to proceed.

• Proposals are due by local time 06/12/2026.

• Offers must be submitted electronically.

• Proposals must be submitted in two volumes: Price Proposal and Technical Proposal.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) process.

• Technical proposals will be evaluated as acceptable or unacceptable.

• Price proposals will be evaluated for completeness, reasonableness, and realism.

• This solicitation is 100% Indian Small Business Economic Enterprise (ISBEE) set-aside.

• Offerors must meet the definition of an Indian Economic Enterprise and an Indian Small Business Economic Enterprise.

• A site visit is scheduled for May 20, 2026, at 10 am MDT. RSVPs are required by May 19, 2026, by 3 pm MDT.

• Questions are due no later than May 27, 2026, at 3 pm MDT.

• Performance and Payment Bonds are required within 10 calendar days after award.

• Background investigations are required for personnel with regular contact with or control over Indian children.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) wage determination for heavy construction projects in Apache, Graham, Greenlee, and Navajo Counties in Arizona. It specifies the prevailing wage rates and fringe benefits required for various labor classifications under the Davis-Bacon Act.

• General Decision Number: AZ20260054
• Publication Date: 01/02/2026
• Superseded General Decision Number: AZ20250054
• Construction Type: Heavy
• Counties: Apache, Graham, Greenlee, Navajo (Arizona)
• Labor Classifications & Rates: Includes rates for Electricians (various specialties), Linepersons, Groundpersons, Power Equipment Operators (Crane/Derrick, Loader/Front End Loader, Forklift, Backhoe/Backhoe & Loader Combo/Track Backhoe), Truck Drivers (Hydrovac, Concrete, Dump, Water), Laborers (General, Jackhammer, Pipelayer, Mason Tender, Asphalt, Fence Erector, Grade Setter), Carpenter (Formwork Concrete), and Pipefitter-Steamfitter.
• Fringe Benefits: Specified for each classification.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors) for contracts awarded on or after specific dates.

Bidders must use these prevailing wage rates and fringe benefits when preparing their proposals for any federal or federally-assisted construction contracts in the specified counties and construction type. Failure to comply with these wage requirements can result in contract violations. The document also provides information on the wage determination appeals process.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used to guarantee that a bidder will enter into a contract if their bid is accepted. It ensures that the Government will be compensated for any costs incurred if the bidder fails to execute the contract or provide required bonds after acceptance of their bid.

• Principal: Information about the bidder (legal name, business address, type of organization, state of incorporation).
• Surety(ies): Information about the surety company or companies providing the bond (name, business address).
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price (e.g., 20% of the bid price, not to exceed a specified dollar amount).
• Bid Identification: Details of the bid, including bid date and invitation number.
• Obligation: Outlines the conditions under which the bond is void (i.e., if the principal accepts the award and executes further contractual documents and bonds).
• Conditions: Specifies the principal's obligations upon acceptance of the bid and the consequences of failure to comply.
• Signatures: Spaces for the Principal and Surety(ies) to sign and affix seals.

Bidders are required to submit this form if a bid guaranty is specified in the solicitation. It demonstrates their commitment to enter into a contract if awarded. Failure to provide a properly executed bid bond may result in the bid being rejected. The form requires specific information about the bidder and the surety, and the penal sum must be calculated according to the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25) required for government contracts. It serves as a guarantee that the principal (the contractor) will fulfill the terms and conditions of the contract, including payment of wages and taxes, and that the surety company will cover any losses if the principal defaults.

• Principal: Information about the contractor, including legal name, business address, and type of organization.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The maximum amount the surety is liable for, which is typically the contract amount.
• Obligation: Details the conditions under which the bond is void, primarily if the principal fulfills all contract terms and pays required taxes.
• Witness: Signatures and typed names/titles of representatives from the principal and surety(ies).
• Bond Premium: Space to record the premium paid for the bond.

Bidders will need to understand the requirements for obtaining and submitting a performance bond as part of their contract obligations. This form outlines the information that must be provided by both the contractor (principal) and the surety company. It is crucial for bidders to identify an approved surety and ensure they can meet the bond requirements to be considered for award.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the Principal (contractor) and Surety(ies) are bound to the United States of America for the payment of the penal sum.

• Principal: Information about the contractor, including name, address, and type of organization.
• Surety(ies): Information about the surety companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation & Conditions: Outlines the terms under which the bond is valid, primarily ensuring prompt payment for labor and materials.

Bidders may be required to provide this payment bond as part of their contractual obligations if awarded the opportunity. The form details the requirements for the bond, including the principal's and surety's information and the penal sum. It is crucial for understanding the financial guarantees required for contract performance.

Form / Attachment / Pricing Sheet

This document provides the "Supplement to DIAR 1452.280-2 NOTICE OF INDIAN ECONOMIC ENTERPRISE SET-ASIDE" and the "DIAR 1452.280-4 INDIAN ECONOMIC ENTERPRISE REPRESENTATION". It requires offerors to provide specific information and representations related to the Buy Indian Act and subcontracting limitations.

• Required Submissions (DIAR 1452.280-2):
  • Offerors must indicate if they will require subcontracting and if their subcontractors are responsible Indian Economic Enterprises (IEEs).
  • Specific checkboxes are provided for "Our company will not require any subcontracting," "Our company will require subcontracting but the firm is a responsible IEEs," and options for Construction Proposals and Supplies & Services Proposals using non-IEE subcontractors.
  • Details on subcontracting limitations for supplies, services, and construction are noted, referencing FAR clause 52.219-14.
  • Offerors must identify qualifications of key personnel assigned to the contract, unless determined not required by the Contracting Officer.
  • Written assurance of compliance with the clause requirements is mandatory.
• Indian Economic Enterprise Representation (DIAR 1452.280-4):
  • Offerors must represent whether they meet the definition of an Indian Economic Enterprise (IEE) and intend to do so throughout contract performance.
  • A warning is included regarding penalties for false or misleading information under the Buy Indian Act.

This document is critical for bidders to understand and complete accurately. Failure to provide the required information and representations may result in an offer being deemed non-responsive. Bidders must carefully review the subcontracting limitations and the IEE representation requirements to ensure compliance with the solicitation.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: Field to enter the relevant number.
• Project Title: Field to enter the project title.
• Date of Form Submission: Field to enter the date the form is submitted.
• Offeror Representation: Requires information on:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders seeking to be considered for opportunities set aside under the Buy Indian Act must complete and submit this form. It requires representation that the enterprise meets specific criteria throughout the solicitation, award, and contract performance periods. Failure to provide accurate information may result in penalties.