Sole Source Action - Montana Federal Buildings (Butte, Bozeman, & Billings)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The General Services Administration (GSA), Public Buildings Service, has issued a Special Notice indicating its intent to award a sole-source, Firm Fixed-Price contract to Phoenix Management, Inc. (PMI) for full facility services at three Federal buildings in Butte, Bozeman, and Billings, Montana. This action is under the authority of FAR 6.103-1, citing "only one responsible source." However, other Total Small Business firms are invited to submit capability statements to demonstrate their ability to perform these services.
Scope of Work
The contract requires comprehensive full facility services, including operations and maintenance, custodial (excluding Battin U.S. Courthouse), grounds maintenance, landscaping, snow and ice removal, and integrated pest management. The contractor will be responsible for managing, supervising, and providing all labor, materials, equipment, and supplies for the efficient operation, scheduled and unscheduled maintenance, and repair of various building systems. This encompasses electrical, mechanical, plumbing, HVAC, fire protection, structural, and security systems, as detailed in the draft Performance Work Statement.
Contract & Timeline
- Type: Firm Fixed-Price
- Anticipated Awardee: Phoenix Management, Inc. (PMI)
- Set-Aside: Total Small Business
- Period of Performance: Base period from May 1, 2026, to September 30, 2026, with seven option periods extending through April 30, 2027.
- Capability Statement Due: March 27, 2026, 10:00 a.m. Mountain Time
- Published: February 18, 2026
Capability Requirements for Interested Parties
To be considered for a competitive process, interested Total Small Business entities must demonstrate the ability to perform all required full facility services for the entire anticipated period of performance with minimal transition. Key capabilities include:
- Providing operations and maintenance, landscaping, grounds, custodial, snow/ice removal, and integrated pest management services.
- A staffing plan with the capability to hire and onboard employees within one week.
- Ability to award subcontracts within one week.
- Submission of a snow removal plan, preventative maintenance plan, safety plan, water treatment plan, and quality control program.
- Capability to complete thorough system reviews and generate deficiency lists.
- Ability to obtain background investigations and security clearances for all personnel by May 1, 2026.
Submission Instructions
Written notifications of interest and capability statements must be submitted directly to Dylan White at dylan.white@gsa.gov. This notice is for informational purposes only and does not constitute a request for proposal.