Sole Source Award - Evolving Medical Practices Web-based Subscription Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) intends to renew its sole source contract with Winifred S. Hayes for the Evolving Medical Practices Web-based Subscription Service. This Special Notice is a Justification and Approval (J&A) for a non-competitive award, ensuring DHA beneficiaries have access to new and emerging treatments that are safe and effective, in compliance with TRICARE regulations. The current contract expires on February 28, 2026, with the renewal proposed to extend through February 28, 2031.
Scope of Work
The subscription provides access to the proprietary Hayes Knowledge Center database, which offers extensive health technology assessments (HTAs) and genetic test evaluations (GTEs). Key modules utilized by DHA include:
- Evidence Analysis: HTAs with Hayes Ratings, Research Briefs, and Ad hoc Research Briefs covering various health technologies.
- Precision Medicine: Research and analysis on genetic, genomic, and molecular testing and therapies, including Molecular Test Assessments and Clinical Utility Evaluations.
- Horizon Scanning: Tracks emerging and disruptive technologies with potential clinical, operational, or financial impact, from clinical trial development through regulatory approval.
Contract & Timeline
- Type: Firm Fixed Price (FFP) contract renewal.
- Duration: Base Period (March 1, 2026 – February 28, 2027) plus four Option Periods, extending to February 28, 2031.
- Funding: Operation & Maintenance.
- Published: February 26, 2026.
- Response Date: March 9, 2026 (for inquiries related to the J&A).
Eligibility / Set-Aside
This is a sole source action, justified under FAR Part 6 (10 U.S.C. 3204(a)(1) and DFARS 206.103-170(a)(1)(i)) due to the proprietary nature of the Hayes subscription and the lack of equivalent products identified through market research. No set-aside is applicable as this is not a competitive solicitation.
Evaluation
This document is a Justification and Approval (J&A), not a solicitation for proposals. Therefore, proposals will not be solicited from multiple vendors.
Additional Notes
Market research, including a Request for Information (RFI) on SAM.gov, yielded no vendor interest. The Hayes subscription is a proprietary product of Winifred S. Hayes (a Symplr company) and is not available through resellers. It serves as an enterprise-wide tool for multiple DHA offices.