Sole Source Award - HAAS CNC Machine Servicing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, 439th Contracting Squadron (CONS) at Westover Air Reserve Base, MA, intends to award a sole-source contract to Phillips Corporation for HAAS CNC Machine Servicing. This action, authorized under FAR 13.106-1(b)(1)(i), covers the repair and maintenance of HAAS milling machines. The government has determined Phillips Corporation is the only responsible source capable of providing these services. Interested parties who believe they can meet this requirement must submit a capability statement by February 23, 2026, 5:00 PM EST.
Scope of Work
This requirement encompasses the labor, supervision, materials, and equipment necessary for the biannual and reactive servicing, as well as the provision of spare and reactive parts, for four HAAS CNC milling machines located in Bldg. 7072, 350 Hangar Ave, Westover ARB, Chicopee, MA 01022. The services include both warranty and out-of-warranty repairs, ensuring equipment reliability and operational safety.
Contract & Timeline
- Type: Sole-Source Award (Special Notice)
- Authority: FAR 13.106-1(b)(1)(i) and FAR 13.501(a)iii
- Recipient: Phillips Corporation
- Duration: One base year and four option years
- Estimated Value: $260,000.00
- Anticipated Start: March 1, 2026
- Notice Response Due: February 23, 2026, 5:00 PM EST
- Published: December 17, 2025
Justification for Sole Source
Phillips Corporation Inc., Federal Division, is identified as the sole and exclusive distributor of Haas CNC Machine Tools and associated factory-certified services. They are the only entity with authorized service providers and technicians certified by HAAS Automation in the local area, which is crucial for maintaining warranty terms, equipment reliability, and operator safety. A sources sought notice was previously posted on SAM.gov, and while five vendors responded, all but one would require subcontracting with Phillips and HAAS, potentially increasing costs. The Contracting Officer has determined that a single source is reasonably available under these circumstances.
Additional Notes
This NOTICE OF INTENT is not a solicitation or request for quote. It is a government notification of the intent to proceed with a sole-source award. The formal justification and approval for this action are posted with this publication. The government will continue to monitor the market to ensure future competition is explored where practicable. Primary Contact: Robert Stacy, robert.stacy.2@us.af.mil, 413-557-2134.