SOLE SOURCE EVALUATION AND REPAIR OF IMA

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. It outlines the specific data requirements for the "Integrated Microwave Assembly (IMA)" system.

• Data Item Number (DID): DI-SESS-82461
• Title: FAILED ITEM ANALYSIS REPORT
• Subtitle: Eval./Repair of Integrated Microwave Assembly
• System/Item: Integrated Microwave Assembly (IMA)
• Contractor: CAES Systems LLC.
• Distribution: Data deliverables are to be posted to the DoD SAFE website (https://safe.apps.mil/) with email notifications. Confidential or classified data requires shipment via UPS or FEDEX on a Compact Disc - Record-able to a specific address at NSWC Crane Division.
• Frequency: As Needed
• Submission: First submission is required as needed, with subsequent submissions as needed. Technical documents must be marked with the appropriate distribution statement.

This CDRL details the reporting and documentation requirements for the "Failed Item Analysis Report" related to the Integrated Microwave Assembly. Bidders should review this to understand the specific data deliverables, formats, and submission procedures required for this contract, particularly concerning the evaluation and repair of the IMA. It also specifies how and where to submit these deliverables, including procedures for sensitive or classified data.

Form / Attachment / Pricing Sheet

This document, Appendix F, provides detailed instructions and procedures for the preparation and distribution of the Material Inspection and Receiving Report (MIRR), specifically focusing on the use of the Wide Area Work Flow (WAWF) system and the DD Form 250 series.

• Introduction: Outlines the purpose and applicability of the appendix, emphasizing the shift towards electronic reporting via WAWF.
• WAWF RR, RRR, and Energy RR: Details the preparation, use, and functionality of these electronic reports, including their equivalence to DD Form 250 and their role in documenting quality assurance, acceptance, packing lists, receiving, shipping, and invoicing.
• DD Form 250 and DD Form 250C: Provides instructions for the preparation of these paper forms, including specific block-by-block guidance for completion.
• Shipment and Distribution: Covers procedures for shipment consolidation, correction of reports, invoice submission, packing lists, and the detailed distribution requirements for various copies of the DD Form 250 and DD Form 250C.
• Mode/Method of Shipment Codes: Lists and defines various codes used to describe the method of shipment.
• DD Form 250-1 (Loading and Discharge Reports): Includes specific instructions for preparing loading and discharge reports for tanker and barge cargo.

This document is crucial for contractors to understand the required procedures for documenting the inspection, acceptance, and receipt of supplies and services. Adherence to these instructions, particularly regarding the use of WAWF and the correct completion of DD Forms, is essential for timely payment and contract compliance. Bidders should pay close attention to the specific instructions for preparing reports, shipment documentation, and distribution to ensure all requirements are met.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for the evaluation and repair of Integrated Microwave Assemblies (IMAs) to support the EA-18G FST program.

• Evaluation and repair of specific Integrated Microwave Assemblies (IMAs) with part number 304225-003.

• The specific Serial Numbers (S/Ns) to be serviced are: 440, 442, 457, 495, 510, 536, 591, 596, 600, and 615.

• Services must meet OEM specifications or determine if the asset is Beyond Economical Repair (BER).

• BER assets will be returned to NSWC Crane for disposal.

• The work supports the repair, overhaul, and RFI Navy Components within the Airborne Electronic Attack Systems EA-18G FST Program.

• Upon completion of evaluation, a consolidated evaluation report must be provided to NSWC Crane.

• The report should detail necessary repairs to return the IMA to 100% functional state and explain any failures.

• Data Deliverables are required per the Contract Data Requirements List (CDRL), specifically CDRL A001 for the Failed Item Analysis report.

• Not explicitly stated, but work is performed in a classified area.

• Shipping address for return of assets: Naval Surface Warfare Center (NSWC), Crane Division, Code WXS, Bldg. 3330C, 300 Highway 361, Crane, IN 47522-5001.

• Security: All work must be performed in a CLASSIFIED area. The contractor requires a SECRET facility security clearance and must safeguard classified information at the SECRET level. OPSEC requirements must be observed. The contractor will generate and receive classified material.

• Counterfeit Parts: Contractors must implement risk mitigation processes for obtaining critical or high-risk materiel, sourcing only from authorized sources or meeting specific industry standards (SAE AS5553C, SAE AS6081, etc.) if authorized sources are unavailable. Instances of counterfeit material must be reported.

• Data Rights: Honeywell (CAES) owns the software, drawings, proprietary rights, and data rights for the IMA.

• Non-Personal Services: The services are strictly non-personal in nature.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for supplies or services. It is not an order. The government is seeking quotations for the evaluation and repair of Government Furnished Integrated Microwave Assemblies (IMAs).

• Evaluation and repair of 10 Government Furnished IMAs (Part Number 304225-003).

• Determine if IMAs can be repaired to OEM specifications or are beyond economical repair.

• Specific IMA serial numbers to be provided for evaluation and repair: 440, 442, 457, 495, 510, 536, 591, 596, 600, and 615.

• All evaluation and repair to be completed in accordance with the Statement of Work (SOW), Contract Data Requirements List (CDRLs), and DD254.

• All assets will be returned to NSWC Crane for disposal.

• Accelerated deliveries will be accepted at no additional cost.

• Furnish all labor, materials, supplies, equipment, supervision, and transportation, FOB Destination Crane, IN 47522.

• A Failure Analysis and Corrective Action Report is required (CLIN 0002).

• Pricing Arrangement: Firm Fixed Price for CLINs 0001AA and 0001AB.

• CLIN 0002 (Failure Analysis and Corrective Action Report) is NOT SEPARATELY PRICED.

• Delivery is required 180 Calendar Days from the Date of Award.

• Quotations must be submitted to the issuing office (NSWC Crane) on or before Close of Business, April 23, 2026.

• Evaluation criteria are not detailed in this document.

• This RFQ is NOT a Small Business Set-Aside.

• The procurement is being solicited on a sole source/brand name only basis from CAES SYSTEMS LLC (Cage Code 65628) under FAR 13.106-1. However, responsible sources may submit a capability statement to be considered.

• The document contains extensive FAR and DFARS clauses related to contract administration, payment, invoicing, government property, and cybersecurity requirements (CMMC).

• The point of contact for this RFQ is Trista Ray at NSWC Crane.

Solicitation / RFP / RFQ

This is a sole source solicitation for the Evaluation and Repair of IMA's P/N: 304225-003, Quantity 10. The Naval Surface Warfare Center (NSWC) Crane has a requirement for these services.

• Evaluation and repair services for a specific part number (304225-003).

• Quantity: 10 units.

• This procurement is being conducted on a sole source basis, intending to negotiate with CAES SYSTEMS LLC (Cage Code 65628) due to the items being peculiar to one manufacturer.

• The solicitation is issued under FAR 13.106-1.

• All responsible sources may submit a capability statement.

• Offers shall be e-mailed to trista.m.ray.civ@us.navy.mil.

• The closing date for offers is April 23, 2026, at 4:00 PM Eastern Time.

• Any changes to the requirement prior to the closing date will be posted on SAM.gov. Vendors are responsible for monitoring SAM.gov for amendments.

• This is a sole source procurement. However, all responsible sources may submit a capability statement.

• Contractors must be properly registered in the System for Award Management (SAM).

• Contractors must also be registered in the Joint Certification Program (JCP) to receive controlled attachments.

• The solicitation number is N00164-26-Q-0117.

• Controlled attachments will be posted concurrently with the solicitation.

• Synopsis exception FAR 5.202(a)(13) applies.