Sole Source - Limiting Competition - Below SAT - Pool Repair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army has issued a Special Notice regarding a Sole Source justification for Keeler Pool Repair services at Joint Base Lewis McChord (JBLM), WA. This action limits competition to United Pools Maintenance LLC for one-time, non-personal services to replace failing and failed pool parts. The government anticipates awarding a firm-fixed price contract on August 22, 2025, utilizing fiscal year 2025 Operations and Maintenance funds. This justification is driven by urgency to restore the pool for Soldier training and operational readiness.
Scope of Work
The required services involve comprehensive repairs to Keeler Pool, including:
- Replacement of sand filter tanks and filter media.
- Replacement of the circulation pump.
- Replacement of the BECSys chemical controller.
- Bleach wash of the pool.
- Replacement of the expansion joint.
- Replacement of main drain grates.
- Replacement of tile and grout.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: September 15, 2025, to November 30, 2025
- Set-Aside: This acquisition is justified for sole source due to urgency and contractual limitations. The previous contract for similar services was a 100% small business set-aside.
- Anticipated Award Date: August 22, 2025
- Published Date: September 18, 2025
Evaluation & Submission
This document serves as a justification for limiting competition, not a solicitation. Therefore, details regarding proposal submission and evaluation are not applicable.
Additional Notes
The urgency for these repairs stems from the pool's current closure, which negatively impacts the Army's ability to maintain operational readiness by preventing Soldiers from training. The current contractor, United Pools Maintenance LLC, is capable and willing to perform the repairs, but the scope exceeds the "over and above" CLIN limit of their existing contract. Due to this unusual and compelling urgency, market research was not applied, and publicizing requirements under FAR Part 13 may not apply per the urgency exception at FAR 5.202. An acquisition plan is not required as the procurement does not meet the threshold.