Sole Source to Laminar Nerd Crew LLC DBA The Waterloo Optics Company for Motors for Optical Scanners

Forms / Attachments / Pricing Sheets

This document lists various contract clauses, provisions, and instructions that are incorporated by reference or required for this solicitation. It is crucial for bidders to review these sections to understand the terms and conditions that will govern any resulting contract.

• Section F - Deliveries or Performance: Outlines FOB (Free On Board) terms (Origin and Destination).
• Section G - Contract Clauses: Includes clauses related to electronic submission of payment requests and receiving reports, and Wide Area Workflow (WAWF) payment instructions.
• Section I - Contract Clauses: A comprehensive list of clauses covering reporting, system for award management, representations and certifications, safeguarding of covered contractor information systems, prohibitions on certain telecommunications and video surveillance services/equipment, contracting with inverted domestic corporations, child labor, text messaging while driving, protest after award, and applicable law for breach of contract.
• Section K - Representations, Certifications, and Other Statements of Offerors or Respondents: Contains clauses related to prohibitions on contracting with entities requiring certain internal confidentiality agreements, representations regarding telecommunications and video surveillance services/equipment, and offeror representations and certifications for commercial items.
• Section L - Instructions, Conditions and Notices to Bidders: Includes instructions to offerors for commercial items, system for award management, alternative line item proposals, and notices to prospective suppliers on the use of the Supplier Performance Risk System (SPRS).
• Section M - Evaluation Factors for Award: Details the evaluation criteria, which include Best Value, SPRS past performance, price, and delivery terms. The award will be based on the Best Value to the Government considering Price, Delivery, Quality, and Past Performance.
• Special Provisions (C-204-H001, C-211-H018, G-232-H005, G-242-H001, G-242-H002): These cover specific requirements such as the use of Navy support contractors for official contract files, government approval processes, supplemental instructions for invoicing, contract administration functions, and hours of operation/holiday schedules.

Bidders must thoroughly review all listed clauses, provisions, and instructions to ensure full compliance with government requirements. Understanding the evaluation factors, submission instructions, and contractual terms is essential for preparing a compliant and competitive proposal. Specific attention should be paid to prohibitions, representations, certifications, and the evaluation criteria to tailor the proposal effectively.

Other / Unclassified

This document is a Sole Source Justification Memorandum for Waterloo Optics Company. It outlines the agency's need for an improved optical motor driven polygon optical scanner for the ALIS system, which is critical for enhancing EO ATR capability and mission modularity.

This justification explains why the government intends to award a firm-fixed-price contract on a sole-source basis to Waterloo Optics Company. Key details include:

• Supplies/Services:
  • Motor for Optical Scanner (Qty: 5)
  • Phase Lock Controller (Qty: 2)
  • Non-Recurring Engineering (NRE) fee for development (Qty: 1)
  • After Sale Support (Anticipated 16 hrs/quarter)
• Contracting Activity: NSWC-PCD, Code 024.
• Estimated Value: Greater than $25,000, using simplified acquisition procedures.
• Justification Rationale: Waterloo Optics Company is identified as the only responsible source because they possess the unique knowledge, drawings, and data rights to the custom motor scanners required, stemming from their prior work with Mirada, Incorporated. Choosing a different vendor would necessitate a system redesign and compromise motor specification tolerances.
• Market Research: Market research was not conducted among schedule holders due to Waterloo Optics Company being the sole source capable of meeting the government's needs. The requirement will be synopsized on sam.gov.
• Best Value Determination: The Contracting Officer has determined this sole-source award represents the best value to the government.