*Amendment 0001* Solicitation 75H70726Q00030- Medical and Pharmaceutical Waste Collection and Disposal Services - The Jicarilla Service Unit

Amendment / Modification

This amendment (Amendment #0001) to solicitation 75H70726Q00030 makes the following changes:

• Response Date Extension: The deadline for proposal submission has been extended to 5:30 PM MST on February 13, 2026.

• Clarification on Medical Waste Collection: The service will be provided on a monthly basis, not an "as needed basis," for medical waste collection and disposal.

• Updated Estimated Usage for Medical Waste: The estimated usage for medical waste is now specified as up to fifteen (15) 43-gallon containers to be collected and disposed of monthly.

• Clarification on Pharmaceutical Waste: Pharmaceutical waste collection and disposal will continue to be on an "as needed basis" using medium-sized gallon containers.

• Container Provision: Offerors are required to note in their proposals whether containers will be provided.

• Solicitation response deadline.

• Details regarding the frequency and estimated quantity of medical waste collection and disposal.

• Requirement to state container provision in proposals.

• The proposal submission deadline is extended to February 13, 2026.

• Bidders must address the updated details regarding medical waste collection frequency and quantity, and clearly state if they will provide containers in their proposals.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for "As needed Basis" Medical and Pharmaceutical Waste Collection and Disposal Services for the Jicarilla Service Unit located in Dulce, NM. The Indian Health Service (IHS) / Albuquerque Area Office (AAO) requires these services.

• Transportation and pickup of infectious medical waste, including sharps containers and expired medical supplies.

• Provision of "red" hazardous waste containers (minimum 44-gallon capacity) with lids and bio-hazard bags.

• Provision of black containers for pharmaceutical waste collection.

• Removal and replacement of used containers with disinfected ones.

• Scheduling of monthly hazardous waste pickups and "as needed" pharmaceutical waste pickups.

• Contractor must be certified and state-licensed to handle, transport, and dispose of medical infectious waste.

• Provision of copies of all required documents, manifest logs for pickups and disposal, and tracking forms.

• Training staff on proper handling of biohazardous material annually.

• This will be a Firm-Fixed-Price (FFP) Purchase Order.

• The contract includes an initial base period of 12 months with four 1-year option periods.

• Base Period: February 01, 2026 - January 31, 2027

• Option Periods: February 01, 2027 - January 31, 2031 (four years)

• Total contract duration will not exceed five years.

• The estimated contract amount is the sum of the base and option periods (price is TBD).

• This is a combined synopsis/solicitation; no separate written solicitation will be issued.

• Quotes are requested.

• Evaluation factors include: Technical Capability, Past Performance, Licensing and Certifications, Qualifications, and Pricing. Technical capability, past performance, licensing, and certifications are more important than price.

• Proposals must include: Volume I (Technical Capability), Volume II (Past Performance - last 3 years), Volume III (Licensing and Certifications), Volume IV (Qualifications), and Volume V (Quote).

• A fillable price table is provided, or offerors may submit their own format.

• Offerors must submit a signed IHS Buy Indian Act Indian Economic Enterprise Representation Form and a signed SF-18 (first page only).

• All questions must be submitted in writing to the Contracting Officer.

• This acquisition is set-aside for small business concerns.

• It is a cascading set-aside: 1st Tier: Indian Small Business Economic Enterprise (ISBEE), 2nd Tier: All Other Small Business Concerns.

• The North American Industry Classification System (NAICS) code is 562112 with a small business size standard of $47 million or less in average annual receipts.

• The place of performance is Jicarilla Service Unit, 500 N Mundo Dr, Dulce, NM 87528.

• Work schedule is Monday through Friday, 8:00 AM to 4:30 PM.

• The contractor is responsible for all federal, state, and local taxes.

• Invoices are to be submitted monthly electronically via ipp.gov.

• Payments will be made by electronic funds transfer (EFT).

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a question and comment submission form for Solicitation 75H70726Q00030. It is intended for offerors to submit their questions and comments regarding the solicitation.

• The sheet includes columns for 'Offeror Name', 'Question Number', and 'Question'.
• There is also a column for 'Response', presumably to be filled in by the government.

This form is crucial for potential bidders to formally submit any inquiries or seek clarifications on the solicitation requirements. Proper use of this form ensures that questions are tracked and addressed by the contracting agency, which may lead to official responses or amendments that could impact proposal preparation and submission.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: Submitting false or misleading information is a violation of law and subject to penalties.
• Representation Section: Requires the offeror to check a box indicating whether they represent that their offer does or does not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is crucial for any bidder seeking to qualify for contracts under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification or penalties.

Form / Attachment / Pricing Sheet

This document is a fillable table intended for bidders to provide pricing for the "Medical and Pharmaceutical Waste Collection and Disposal" services for the Jicarilla Service Unit. Bidders can use this table or their own format to submit pricing.

• CLINs (Contract Line Item Numbers): The table outlines pricing for a base year and four option years.
• Service Description: Medical and Pharmaceutical Waste Collection and Disposal, to be performed "As Needed".
• Waste Type: Medical and Pharmaceutical.
• Size: 43 Gallon Tubs.
• Estimated Quantity: 34 per CLIN.
• Pricing Fields: "Cost Per Service" and "Total Price" are to be completed by the bidder.
• All-Inclusive Rate: Bidders must note that the hourly rate must be all-inclusive of all associated fees, including travel, per diem, lodging, taxes, and miscellaneous costs.

This document is critical for bidders to understand the structure of the pricing required for the solicitation. It details the service periods, estimated quantities, and the requirement for an all-inclusive rate. Bidders must accurately complete this table or a comparable format to submit a compliant quote or proposal.