Solicitation for annual maintenance services on the facility’s Photovoltaic System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, US Embassy Cotonou is soliciting quotations for annual maintenance services for its Photovoltaic System (solar panels, inverters, DC disconnects, controls, monitoring) located in Cotonou, Benin. The government intends to award a Firm Fixed-Price contract to the responsible company submitting the lowest acceptable price. Quotations are due by April 6, 2026, at 10:00 AM local time.
Scope of Work
This Request for Quotations (RFQ) covers comprehensive annual maintenance services for the facility's Photovoltaic System. Services include inspection, maintenance, and component replacement to ensure optimal operational condition. Specific tasks detailed in the Statement of Work (Exhibit A) involve visual inspection, panel inspection and cleaning, DC disconnect cleaning and inspection, and inverter maintenance. The contractor is responsible for the disposal of toxic substances. Repairs are explicitly excluded from this agreement and will be priced separately.
Contract Details
- Type: Firm Fixed Price
- Duration: One base year with four (04) one-year option periods.
- Estimated Start Date: No later than July 1, 2026.
- Set-Aside: None specified.
- Pricing: Must include all costs for materials, labor, insurance, overhead, and profit. Value Added Tax (VAT) is not applicable.
Submission & Evaluation
Quotations must be submitted electronically to cotonougsobids@state.gov by the deadline. Submissions must be in English, using MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. File size must not exceed 30MB per email; multiple emails are permitted for larger submissions. Required submission items include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as per Section 3, and proof of SAM Registration (optional). Award will be made to the lowest priced, acceptable, responsible offeror, potentially without discussions.
Key Dates
- Quotations Due: April 6, 2026, at 10:00 AM local time.
- Published Date: March 11, 2026.