Solicitation for Coca-Cola Cans and Bottles support for DLA Troop Support to military customers in the States of Washington (WA) & Idaho (ID)

Solicitation / RFP / RFQ

This solicitation is for a Simplified Indefinite-Delivery Contract (SIDC) for Canned and Bottled Coca-Cola products. The Defense Logistics Agency (DLA) Troop Support intends to award a contract to a responsible offeror whose quote conforms to the terms and conditions and is most advantageous to the Government. The contract will supply Department of War (DoW) customers in Washington and Idaho.

• Manufacture, bottle, and deliver a variety of Coca-Cola Canned and Bottled items.

• Maintain acceptable fill rates, customer service levels, and product quality.

• Offerors must currently possess the physical, logistical, and financial resources to serve as a commercial manufacturer and distributor.

• Must provide third-party warehouse audit reports for each place of performance.

• Must maintain electronic catalogs (STORES) listing all available items.

• Products must be produced and manufactured in the United States (Berry Amendment).

• Must comply with food defense, product quality, and warehousing/sanitation program requirements.

• Contract Type: Simplified Indefinite-Delivery Contract (SIDC) with firm-fixed-price.

• Period of Performance: 24 months, from 06/07/2026 through 06/06/2028.

• Contract Maximum Value: $350,000.00.

• Two 12-month pricing tiers.

• Guaranteed Minimum Value: $6,529.89.

• Offer Due Date/Local Time: March 27, 2026, 03:00 PM Eastern Standard Time.

• Submission Methods: DIBBS electronic upload or email to specified points of contact. Facsimile offers are NOT authorized.

• Evaluation: Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Proposals must be responsive to all solicitation requirements and free from deficiencies.

• This solicitation is issued as Other than Full and Open Competition.

• NAICS Code: 312111

• Size Standard: 1400

• The solicitation content and structure is new; read carefully before submitting.

• Awardees must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Contractors must be registered in the System for Award Management (SAM).

• Specific requirements per item are included in Attachment 1 (Schedule of Items). Failure to propose specified requirements may render an offer technically unacceptable.

• DBIDS enrollment may be required for base access.

Other / Unclassified

This document is a "Determination for Other Than Full and Open Competition" for Coca-Cola Cans and Bottles. It establishes that the Defense Logistics Agency (DLA) Troop Support intends to enter into a Simple Indefinite Delivery Contract (SIDC) with Swire Coca-Cola for these items. The contract will have a two-year period of performance and will serve Department of Defense customers in Washington and Idaho.

This document indicates that the upcoming solicitation for Coca-Cola Cans and Bottles will be conducted on a sole-source basis with Swire Coca-Cola. The justification cites proprietary product information, standardized equipment, and brand preference as reasons for limiting competition. The document also lists specific National Stock Numbers (NSNs) and item descriptions for the required beverages, along with estimated yearly quantities and pricing tiers. While this document explains the rationale for a sole-source award, potential vendors interested in future opportunities or related supplies should note the contracting activity (DLA Troop Support) and the specific items being procured.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 STORES GUIDE.pdf", is a user guide for EDI Vendors using the STORES Reconciliation Tool. It provides detailed instructions on how to navigate and utilize the STORES Web application for subsistence total order and receipt electronic system functions.

• Chapter 1: STORES Reconciliation Vendor User Basics: Covers logging on, account requests, password resets, and logging off.
• Chapter 2: The STORES Reconciliation Tool Home Page: Describes the layout and features of the home page.
• Chapter 3: Reconciliation of Electronic Data Interchange (EDI) Records: Details how to reconcile EDI records, including handling mismatched invoices and receipts without invoices.
• Chapter 4: Order Confirmations: Explains how to view order confirmations.
• Chapter 5: Fill Rate Maintenance: Covers entering fill rates and short shipment information.
• Chapter 6: Reports: Details how to view invoice information.
• Chapter 7: My CAGE Code Assignments: Explains how to view and manage CAGE code assignments.
• Chapter 8: Download Changes: Instructions on how to download changes.
• Chapter 9: Messages: How to view messages within the application.

This guide is essential for any vendor who will be using the STORES Reconciliation Tool for managing subsistence orders and receipts. It outlines the necessary steps for system access, data reconciliation, reporting, and account management, directly impacting how vendors interact with the STORES system for order processing and financial reconciliation.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 STORE EDI MANUAL RX011.pdf," provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit data electronically to DLA Troop Support.

• EDI Transaction Sets: Outlines the use of 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the mandatory EDI testing process that vendors must complete before contract go-live, including contacts for testing.
• Production Procedures: Details transmission schedules for catalog updates and procedures for problem recovery during production.
• EDI Guidelines: Provides specific guidelines for each transaction set, including mandatory and conditional fields, and definitions for various data elements.
• Contact Information: Lists points of contact for EDI testing for different transaction sets.

This document is crucial for any vendor seeking to do business with DLA Troop Support through the STORES system. It outlines the technical requirements for electronic data exchange, including catalog maintenance, order processing, and invoicing. Understanding and adhering to these guidelines is essential for successful participation in the procurement process and for efficient transaction management.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Delivery Schedule RX011.xlsx", provides an updated customer list detailing delivery locations and associated service information for the opportunity. It is intended to inform bidders of the specific sites where goods or services will be required.

• SHIPTO: Unique identifier for the shipping destination.
• CUSTOMER_NAME: Name of the customer or facility.
• CUSTOMER_FACILITY: Specific name of the facility (e.g., dining hall, medical center).
• CUSTOMER_BUILDING: Building number or identifier.
• ADDRESS1, ADDRESS2: Street address and additional address details.
• CUSTOMER_CITY, CUSTOMER_STATE, CUSTOMER_ZIP: Location details.
• COUNTRY: Country of the delivery location.
• SERVICE: Type of service associated with the location (e.g., AF for Air Force, AR for Army, NV for Navy, OT for Other).
• DELIVERY_INSTRUCTIONS: Specific instructions for delivery, including points of contact (POC) and phone numbers.

This list is crucial for bidders to understand the geographical distribution of delivery points, identify the types of services required at each location, and note any specific delivery instructions or points of contact. This information is essential for logistical planning, cost estimation, and ensuring compliance with delivery requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - SPE300-26-R-X011," is a "Request for New Produce Items" form. It is used to solicit new produce items for potential inclusion in the vendor's offerings. Items marked with an asterisk are required fields.

• Requester Information: Activity Name, Contract #, CONUS/OCONUS request, Troop Support (STORES) or School Lunch/Tribe (USDA FFAVORS).
• Item Identification: DLA Stock #/LSN, Vendor Part/Item #, Complete Item Description.
• Item Characteristics: Form (whole, chopped, sliced, etc.), refrigeration requirement, USDA Grade, Manufacturer/Brand Name.
• Pricing & Packaging: Cost per case, distribution fee, total cost per package, Vendor's Unit of Measure, DLA Unit of Issue, Package Size, Case Weight, Pack type (Bulk, Individually Wrapped Portions), Item type (Fresh, Chilled/Processed, Other).
• Usage Estimate: Estimated Monthly Usage in cases per month.

This form is critical for vendors looking to propose new produce items. Bidders must accurately complete all required fields, providing detailed information on the item's description, characteristics, pricing, packaging, and estimated usage. The "Vendor's Unit of Measure" is highlighted as particularly important for pricing. The form also includes instructions to provide a copy to the DLA Catalog Account Manager to expedite stockage of desired items.

Form / Attachment / Pricing Sheet

This document is Attachment 1, the Schedule of Items for Solicitation SPE300-26-R-X011, "Washington & Idaho Troops (Group 1)". It details the specific items, estimated quantities, and unit of issue required for the solicitation. Bidders will use this to understand the product requirements and potentially for pricing their proposals.

• 30 Items: A list of various beverages (sodas, water, tea, sports drinks, nutritional drinks) and their descriptions.
• Government Item Numbers: Unique identifiers for each item.
• Estimated Quantity (EST quantity): The projected number of units needed.
• Unit of Issue: Specifies how the item is packaged (e.g., CS for Case).
• Tier 1 & Tier 2 Pricing: Columns for vendors to enter price per case for two different tiers, along with fields for total evaluated price for each tier.
• Period of Performance: The solicitation covers two 12-month tiers.
• Total Estimated Quantity: 4864 cases for a 12-month period.

This attachment is crucial for bidders to understand the specific products and quantities the government intends to procure. It serves as the basis for preparing accurate pricing and ensuring that the vendor can supply the specified items. The "Tier 1" and "Tier 2" columns indicate a pricing structure that bidders must address in their proposals.