Solicitation for Elevators Preventive Maintenance Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Tbilisi (under the Department of State) is soliciting proposals for Elevators Preventive Maintenance Service in Tbilisi, Georgia. This is a Firm Fixed-Price contract aimed at maintaining building elevators in safe, reliable, and efficient operating condition. The contract will include a one-year base period with four one-year optional periods.
Scope of Work
The required services include comprehensive preventive maintenance for four specific elevators: Chancery Passenger Elevator 1 & 2, US Embassy Annex Passenger Elevator 3, and Chief of Mission Residence Passenger Elevator 4. This encompasses routine monthly maintenance, 24/7 emergency response, same-day service for malfunctions, and after-hours emergency minor adjustment callback service. Maintenance must adhere to manufacturer's specifications, involving examination, cleaning, lubrication, adjustment, repair, and replacement of various components for both traction and hydraulic elevators.
Key Requirements
- Routine monthly maintenance for four specified elevators.
- 24/7 emergency response and same-day service for malfunctions.
- After-hours emergency minor adjustment callback service.
- Maintenance in accordance with manufacturer's specifications.
- Examination, cleaning, lubrication, adjustment, repair, and replacement of elevator components.
- Inventory, supply, repair, and replacement of all necessary parts.
- Submission of a "Scheduled Routine Maintenance Task Checklist" for COR approval.
- Provision of trained mechanics for monthly inspections and servicing.
Contract Details
- Contract Type: Firm Fixed Price
- Period of Performance: One-year base period, with four one-year optional periods.
- Set-Aside: None specified.
- Payment Terms: Net 30 days in local currency, processed via Electronic Fund Transfer (EFT). VAT is not applicable.
- Published Date: June 16, 2026.
- Response Date: Not provided in the available information.
Submission & Evaluation
Proposals must include a completed solicitation (SF-1449), information demonstrating the offeror's ability to perform, evidence of an established business, SAM registration, and a list of past clients. Offerors are also required to provide a strategic plan for elevator maintenance services. Past performance information will be used to assess capability, relevance, and credibility. The award will be made to the lowest priced, acceptable, responsible quoter. Evaluation factors include technical acceptability, past performance, financial resources, and business integrity.
Contact Information
- Primary Contact: Anna Kosinska (tbilisigsoprocurement@state.gov, 995322277000)
- Secondary Contact: Ketevan Abutidze (AbutidzeK@state.gov, 995322277182)