SOLICITATION FOR OFFERS FOR INDUSTRIAL WAREHOUSE SPACE IN OKLAHOMA CITY, OKLAHOMA

Solicitation / RFP / RFQ

This Solicitation for Offers (SFO) is issued by the Department of the Navy, Naval Facilities Engineering Command Southeast, for approximately 112,030 net square feet (NSF) of industrial/warehouse space in Oklahoma City, OK. The space is needed to support Joint Reserve Base Naval Air Station Fort Worth, Texas storage requirements and cannot be accommodated onboard Tinker Air Force Base. The government is seeking to lease existing facilities but will consider new construction if advantageous. The lease is anticipated to commence no later than June 1, 2026, with an initial term of one year and four one-year renewal options. The government may terminate the lease after the initial term with 90 days' notice.

• Approximately 112,030 Rentable Square Feet (RSF) with a minimum center height of 20 feet.

• Space must be in a quality building of sound and substantial construction, in good condition, suitable for storing bulky aircraft parts.

• Monitored security system required.

• Heat for winter months and exhaust fans for summer months are required.

• Sufficient electric service for 3 Phase, 220 Volt power for forklift charging.

• Minimum of one on-grade loading door (12' wide by 16' height).

• Concrete or asphalt approaches, with sufficient parking/turning area for semi-trucks.

• Location within the delineated area shown on Attachment A, with preference given to properties closer to Tinker Air Force Base (minimum requirement within approximately 10 miles).

• Space to be ready for occupancy by June 1, 2026.

• Space must be on grade level.

• Access to facility during normal working hours (6:30 am to 5:00 pm).

• Energy Star® label required for buildings over 10,000 square feet, with specific conditions and exceptions outlined.

• Contract Type: Lease

• Period of Performance: Initial 1-year term with four 1-year renewal options.

• Estimated Value: Not explicitly stated, but subject to availability of appropriations.

• Proposal Submission Deadline: February 27, 2026, by 4:00 p.m. Eastern Standard Time.

• Offers must be submitted electronically via email to the points of contact listed.

• Late offers will not be considered.

• Award will be made using Best Value/Trade-Off Procedures, based on technical factors (Location, Facility Characteristics) and Price. Technical factors are of equal importance to price.

• Offers will be evaluated in two phases: Phase I (Minimum Requirements Compliance) and Phase II (Location, Facility Characteristics, and Price).

• The government reserves the right to make no award or to cancel the solicitation.

• Issued under full and open competition.

• Offerors must have an active registration in the System for Award Management (SAM).

• Questions about the SFO must be submitted in writing via email by the deadline.

• Offerors are advised to complete SAM.gov and Dun & Bradstreet registrations prior to submission.

• The SFO includes numerous attachments detailing specific requirements, forms, and clauses.

Solicitation Provisions

This document, "Attachment H - Solicitation Provisions (Acquisition of Leasehold Interests in Real Property)," outlines the standard instructions, definitions, and clauses applicable to offerors responding to solicitations for leasehold interests in real property. It details the government's procedures for receiving, modifying, and evaluating proposals, as well as award criteria.

• Proposal Submission: Proposals must be submitted in paper media unless otherwise permitted, on prescribed forms, and signed. Specific instructions are provided for handling erasures and changes.

• Late Proposals: Strict guidelines govern the submission of late proposals and revisions, with specific conditions for acceptance based on mailing date, Government mishandling, Express Mail, or electronic transmission.

• Modifications & Revisions: Offerors can modify proposals before the closing date. Revisions after the closing date are generally only accepted if requested by the Contracting Officer or if they make terms more favorable to the Government.

• Data Restriction: Offerors can restrict the disclosure and use of proprietary data by marking the proposal title page and individual sheets accordingly.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value. The evaluation will consider factors and subfactors outlined in the solicitation, and discussions may be held with offerors within the competitive range.

• Lease Award: The execution and delivery of the Lease contract establishes a valid award.

• Post-Award Debriefings: Information that may be disclosed in post-award debriefings includes the successful offeror's evaluated cost/price and technical rating, overall ranking, and the rationale for award.

• Evaluation: Proposals will be evaluated, and discussions may be held with offerors within the competitive range. The initial proposal should contain the offeror's best terms.

• Protest: Procedures for filing protests are outlined, requiring service on the Contracting Officer.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) prior to award and must maintain registration throughout the contract performance and final payment. Specific requirements for SAM registration, including the unique entity identifier and EFT indicator, are detailed.

• Flood Plains: Leases will not be awarded for property within a 100-year floodplain unless no practicable alternative exists. Offerors must clearly demarcate offered property and propose adjustments if excluding floodplain areas.

• Equal Opportunity: A pre-award on-site equal opportunity compliance evaluation may be required for contracts of $10 million or more.

• This document incorporates by reference several FAR and agency-specific clauses, including those related to facsimile proposals, flood plains, and SAM registration.

Form / Attachment / Pricing Sheet

This document, "Attachment K - FAR 52.209-5 Certification Regarding Responsibility Matters (Aug 2020)", is a mandatory certification required for offerors. It ensures that potential contractors meet certain responsibility standards related to federal contracts.

• Debarment, Suspension, Ineligibility: Offerors must certify whether they or their principals have been debarred, suspended, or proposed for debarment by any Federal agency.

• Criminal or Civil Judgments: Offerors must disclose if they or their principals have, within the preceding three years, been convicted of or had a civil judgment rendered against them for offenses related to obtaining or performing public contracts, antitrust violations, fraud, bribery, falsification of records, tax evasion, or receiving stolen property.

• Indictments or Charges: Offerors must certify if they or their principals are currently indicted or charged with offenses related to public contracts.

• Delinquent Federal Taxes: Offerors must disclose if they have delinquent federal taxes exceeding a specified threshold, with detailed criteria for determining delinquency (final determination of liability and failure to pay).

• Contract Terminations for Default: Offerors must disclose if they have had one or more contracts terminated for default by any Federal agency within the preceding three years.

• Definition of "Principal": Clarifies who is considered a "principal" for the purpose of this certification.

• Bidders must carefully review and accurately complete this certification. Failure to provide accurate information or failure to disclose required information can impact responsibility determinations and potentially lead to award withholding or contract termination for default.

• The certification is a material representation of fact, and knowingly rendering an erroneous certification has significant consequences.

• Offerors are required to provide immediate written notice to the Contracting Officer if their certification becomes erroneous prior to contract award.

Form / Attachment / Pricing Sheet

This document provides a boundary map for the Tinker Air Force Base (AFB) area, likely relevant for defining the geographic scope of a contract or service area.

• The map visually delineates the boundary area.
• It specifies the North, East, South, and West boundaries by referencing specific streets: SE 29th St., S. Westminster Rd., SE 104th St., and S. Sunnylane Rd., respectively.
• Tinker AFB is marked on the map.

Bidders should review this map to understand the precise geographic limits of the opportunity. This is crucial for assessing logistical requirements, travel, resource allocation, and any location-specific performance obligations.

Form / Attachment / Pricing Sheet

This document is an addendum to the System for Award Management (SAM) for leasehold acquisitions, specifically for "Representations and Certifications." It requires offerors to complete and sign the form, attaching it to their offer. The "Offeror" is defined as the property owner, not an agent.

• Annual Representations and Certifications for Leasehold Acquisitions (APR 2015):
  • Specifies NAICS codes (531120, 531130, 531190, 531110) for the acquisition.
  • Defines the small business size standard as $38.5 million in average gross revenue for the last 3 fiscal years.
  • States the small business size standard for concerns offering products not manufactured by them is 500 employees.
  • Requires offerors to certify they are registered in the System for Award Management (SAM).
• Representation by Corporations Regarding an Unpaid Delinquent Federal Tax Liability or a Felony Conviction Under Any Federal Law (DEVIATION) (OCT 2013):
  • Outlines conditions under which funds cannot be used to enter into a contract action with a corporation.
  • These conditions include having an unpaid Federal tax liability (assessed and not being paid timely, with remedies exhausted) or a felony conviction under Federal law within the preceding 24 months.
  • Requires the contractor to represent whether they have such unpaid tax liabilities or felony convictions.
• Offeror's DUNS Number:
  • Requires the offeror to enter their DUNS number.
  • Provides instructions on how to obtain a DUNS number via the internet or by phone.
• Signature Block:
  • Includes fields for the Offeror or Legally Authorized Representative's name, address, telephone number, signature, and date.

This form is critical for bidders to complete accurately as it involves certifications regarding their business status, tax liabilities, and felony convictions. Failure to complete or provide accurate information may impact their eligibility to be awarded a contract. It also requires confirmation of SAM registration and the provision of a DUNS number.

Form / Attachment / Pricing Sheet

This document, GSA Form 3518, "Representations and Certifications (Acquisition of Leasehold Interests in Real Property)," is a form that offerors must complete and sign as part of their submission for certain government solicitations, particularly those involving leasehold interests.

This form requires offerors to make representations and certifications regarding various aspects of their business, including:

• Small Business Status: Representations regarding whether the offeror is a small business, small disadvantaged business, women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), or HUBZone small business. It includes detailed definitions and requirements for each category, including provisions for joint ventures.
• Previous Contracts and Compliance: Representations regarding participation in previous contracts with Equal Opportunity clauses and the filing of required compliance reports.
• Affirmative Action Compliance: Representations regarding the development and maintenance of affirmative action programs.
• Federal Tax Liability and Felony Conviction: Representations concerning unpaid delinquent Federal tax liability and felony convictions under Federal law.
• Independent Price Determination: Certification that prices have been arrived at independently and without collusion.
• Payments to Influence Federal Transactions: Certification regarding the non-use of Federal appropriated funds to influence Federal transactions.
• Responsibility Matters: Certifications regarding debarment, suspension, proposed debarment, ineligibility, criminal convictions, indictments, and delinquent Federal taxes.
• Taxpayer Identification: Provision of Taxpayer Identification Number (TIN) and information about the type of organization and common parent, if applicable.
• DUNS Number: Requirement to provide the Data Universal Numbering System (DUNS) number.
• Central Contractor Registration (CCR): Requirement to be registered in the CCR prior to award.

This form is critical for bidders as it requires them to formally declare their business status and compliance with various federal regulations. Accurate completion and submission of this form are prerequisites for contract award and are used by the government to determine offeror responsibility and eligibility for certain set-aside programs. Failure to complete or accurately represent information on this form can lead to disqualification or penalties.

Forms / Attachments / Pricing Sheets

This document, "Attachment H - 3517B Gen Clauses_V1.pdf," contains the General Clauses for the Acquisition of Leasehold Interests in Real Property. It serves as a comprehensive list of standard clauses that will be incorporated into a lease agreement.

The document is organized into categories, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by Lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment: System for Award Management maintenance, prompt payment, assignment of claims, payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records by GSA, audit and records negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Equal opportunity, prohibition of segregated facilities, post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting government interest, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages, reporting executive compensation.
• Cybersecurity: Security requirements, personal identity verification, basic safeguarding of covered contractor information systems.
• Other: Prohibition on contracting for specific hardware/software/services, incorporation by reference of representations and certifications.

This document is crucial for potential bidders responding to a solicitation that involves real property leases. It outlines the mandatory contractual terms and conditions that will govern the lease agreement. Bidders must review these clauses to understand their rights, responsibilities, and obligations, as well as those of the Government, throughout the lease term. Familiarity with these clauses is essential for accurate proposal preparation and for assessing the overall risk and requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document, Attachment G, is a "Proposal to Lease Warehouse Space" form. It is designed for offerors to submit detailed information about warehouse space they are proposing to lease to the Government. It serves as a critical component for evaluating lease proposals.

• Section I: Description of Premises: Collects site name and address, total square footage, facility age, construction type, amenities, and total annual rent.
• Section II: Space Offered and Rates: Details the base rent per square foot, operating expenses (maintenance, utilities), and the total rental rate for a 1-year firm term with four 1-year renewal options.
• Section III: Lease Terms: Specifies the offer validity period, delivery date of the space, initial lease term, renewal options, notice periods for government termination, and a list of required attachments.
• Section IV: Owner Identification and Certification: Gathers information about the recorded owner, how the owner operates, the offeror's interest in the property, and the offeror's contact details.

Bidders must accurately complete all sections of this form to submit a compliant proposal for leasing warehouse space. The information provided directly impacts the evaluation of the lease offer, including the proposed rent, operating costs, and the suitability of the space and lease terms. Failure to complete this form correctly may result in disqualification.

Form / Attachment / Pricing Sheet

This document is Attachment C, an "ENERGY STAR LABEL FORM" to be completed for proposed leases of 10,000 NSF or less, related to SFO N69450-25-RP-00086. It requires offerors to provide information regarding the Energy Star label status of the proposed leased space.

• Question 1: Asks if the offered space has earned the Energy Star label in the most recent year and requires submission of supporting documents if affirmative.
• Question 2: If the space has not earned the Energy Star label, offerors must describe planned renovations to meet the Energy Star label or other energy efficiency and conservation improvements that are cost-effective over the lease term. This includes details on lighting, windows, and HVAC systems. Supporting documents are required. It also specifies that renovations under Energy Star requirements are at no cost to the Government prior to acceptance, with exceptions for succeeding or superseding leases. If no improvements are proposed, the offeror must justify why they are not cost-effective.

This form is critical for bidders to complete if their proposed lease space is 10,000 NSF or less. It directly impacts the evaluation of the proposed space's energy efficiency and may require detailed planning and documentation regarding renovations or existing Energy Star certifications. Failure to properly complete this form could affect proposal competitiveness or compliance.

Form / Attachment / Pricing Sheet

This document is Attachment D, an "ENERGY STAR LABEL FORM" to be completed for leases exceeding 10,000 NSF for SFO N69450-25-RP-00086. It requires offerors to provide information regarding the Energy Star certification of the offered space.

• Question 1: Asks if the offered space has earned the Energy Star label in the most recent year. Offerors must provide or attach supporting documents if yes, or describe any exceptions if the label was not earned, referencing paragraph 5 of the Solicitation for Offers.
• Question 2: If the space has not earned the Energy Star label, offerors must describe plans and timelines for renovation to meet the label or implement cost-effective energy efficiency and conservation improvements over the lease term. This includes improvements to lighting, windows, heating, ventilation, and air conditioning systems. Supporting documents are required. Renovations must be without cost to the Government prior to acceptance. If no improvements are proposed, the offeror must demonstrate why they are not cost-effective.

This form is critical for bidders to complete if their offered space is over 10,000 NSF. It directly impacts the evaluation of the offered space's energy efficiency and may require detailed information about existing certifications or proposed renovations. Failure to provide complete and accurate information may affect proposal evaluation.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000-WH, is a "Prelease Fire Protection and Life Safety Evaluation for a Warehouse Building." It is required when the offered space is not exempt from GSA's fire protection and life safety prelease review, as per the Request for Lease Proposals (RLP).

• Part A: To be completed by the Offeror or their representative for spaces above the ground floor or less than 40,000 sq ft. It includes questions on building address, floor details, commodity classification, storage arrangements, and basic fire protection systems (sprinklers, fire alarm, egress).
• Part B: To be completed by a professional engineer for spaces equal to or greater than 40,000 sq ft. It requires a detailed narrative report evaluating the warehouse building's fire protection systems, including:
  • General building information and code compliance.
  • Occupancy classifications.
  • Warehouse building details (size, construction type, occupancy).
  • Storage configurations and heights.
  • Means of egress.
  • Automatic fire suppression systems (sprinklers, standpipes).
  • Additional fire protection systems (detection, dampers, fire walls).
  • Fire alarm system details.
• Statements: Includes an "Offeror's Statement" and a "Statement of Fire Protection Engineer" to attest to the accuracy of the information provided. An "Offeror's Statement of Correction" is also included for instances where the offered space does not meet criteria.

This form is crucial for bidders proposing warehouse space. It outlines the specific fire protection and life safety requirements that must be met. Bidders must ensure their proposed space complies with these standards, or be prepared to make necessary corrections. The completed form, especially Part B, will be reviewed by the GSA Regional Fire Protection Engineering Office. Failure to submit a complete report may result in the return of proposals.

Form / Attachment / Pricing Sheet

This document is a "Rider to the Lease" (Attachment B-2) that adds specific provisions to an existing lease agreement. It outlines general requirements, physical security, services and utilities, removable government-furnished property, and insurance obligations.

• General Provisions: Lessor must provide a Certificate of Occupancy, ensure compliance with codes and ordinances, meet egress requirements (NFPA 101), ensure accessibility for people with disabilities (ADA), manage asbestos and hazardous materials, and adhere to specific operating hours (6:30 AM - 5 PM, Monday-Friday, with 24/7 government access). Utilities and telephone are paid separately by the Government. Lessor is responsible for replacing discharged fire extinguishers.
• Physical Security: Lessor must prevent unauthorized access using commercial security equipment and allow the Government to install auxiliary security equipment.
• Services and Utilities: Lessor covers interior/exterior maintenance, HVAC, site/parking lot maintenance, common area maintenance, lamps, tubes, ballasts, installation, taxes, and insurance as part of the rent. Government pays for electricity, gas, oil, water/sewer, and phone separately.
• Removable Government Furnished Property: Government retains title to removable furnished property, including any racking system, and may remove it. Title vests in Lessor if not removed at lease end.
• Insurance: Lessor must maintain fire and extended coverage insurance at their expense, with an endorsement waiving subrogation against the United States.

This rider details specific lease terms and conditions that a potential bidder (Lessor) must understand and agree to. It clarifies responsibilities regarding building standards, security, maintenance, utilities, and insurance, which are critical for cost estimation and operational planning when responding to a lease opportunity.

Form / Attachment / Pricing Sheet

This document is the U.S. Government Lease for Real Property (Standard Form 2, Rev. 6/2003). It serves as the official lease agreement between a lessor and the U.S. Government for real property.

• Lease Details: Includes fields for Date of Lease, Lease Number, Lessor's name and address, and the Government's name.
• Premises Description: Section 1 requires a description of the leased premises.
• Use of Premises: Section 1 specifies the intended use of the property.
• Term: Section 2 defines the lease term, including start and end dates, and renewal rights.
• Rent: Section 3 details the annual rent, rate, and payment instructions.
• Termination Clause: Section 4 outlines the Government's right to terminate the lease with advance notice.
• Renewal Option: Section 5 describes the terms and conditions for lease renewal, including notice periods.
• Lessor's Furnishings: Section 6 specifies what the Lessor must provide as part of the rental consideration.
• Attachments: Section 7 indicates that General Provisions and Instructions are attached and made part of the lease.
• Prior Changes: Section 8 is for noting any changes made before execution.
• Signatures: Requires signatures from the Lessor and the United States of America.

This form is essential for any vendor who is or will be a lessor of real property to the U.S. Government. It outlines the legal framework, financial terms, and operational requirements of the lease agreement. Bidders acting as lessors must understand and be prepared to complete and execute this form accurately.