Solicitation for Pepsi Cans and Bottles support for DoD Troop Customers in the States of Wyoming (WY)

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for a Simplified Indefinite-Delivery Contract (SIDC) to supply Canned and Bottled products to Department of Defense (DoD) customers in the State of Wyoming. The government intends to award a bilateral SIDC to the responsible offeror whose quote is most advantageous, considering price and other factors. The contract will be for 60 months (5 years).

• Supply Canned and Bottled products (e.g., Pepsi products) to DoD customers in Wyoming.

• Maintain electronic catalogs (STORES) listing all available items.

• Ensure acceptable fill rates (minimum 98.0%) and customer service levels.

• Comply with the Berry Amendment, requiring all food items to be produced and manufactured in the United States.

• Maintain proper temperature controls in warehouses.

• Provide products originating from a sanitarily approved source.

• Deliveries must be made in sanitary trucks equipped with a lift gate.

• Products must be packaged, packed, labeled, and marked in accordance with commercial practices and relevant regulations.

• Offerors must have electronic commerce/electronic data interchange (EC/EDI) capabilities.

• Contract Type: Simplified Indefinite-Delivery Contract (SIDC).

• Period of Performance: 60 months (5 years), with an estimated value of $350,000.00.

• Pricing: Based on quantity ranges, evaluated on an aggregate price basis for estimated demand.

• Minimum Order Requirement: $25.00.

• Submission Method: DIBBS electronic upload is authorized. Email submissions are also acceptable. Facsimile offers are NOT authorized.

• Offer Due Date: February 6, 2026, at 8:00 PM Eastern Standard Time.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection process. Offers will be evaluated based on Technical Acceptability and Price.

• Technical Acceptability: An offer must take no exceptions to the solicitation terms and conditions and comply fully with all submission requirements.

• This solicitation is issued as Other than Full and Open Competition.

• NAICS Code: 312111

• Size Standard: 1400

• Offerors must be registered in the System for Award Management (SAM) database.

• Defense Biometric Identification System (DBIDS) or similar security program enrollment may be required for base access.

• Attachments include Schedule of Items, Request for New Item Form, Delivery Schedule, STORES EDI Manuals, and STORES Guide.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 Schedule of Items RX001.XLSX", is a pricing sheet for the "SPE300-26-R-X001 Wyoming Troops (Group 1)" solicitation. It details the specific items, quantities, and unit pricing required for the opportunity.

• Items: A list of 10 government stock items, primarily carbonated beverages and water, with descriptions, estimated quantities, and unit of issue (Cases - CS).
• Pricing Tiers: Includes columns for "Tier 1 Price Per Case" and "Tier 2 Price Per Case", with associated "Total Evaluated Price" for each tier over a 30-month period of performance.
• Quantities: Estimated quantities for each item range from 40 to 200 cases. The total estimated quantity for 30 months is 1263 cases.
• Evaluation: The document includes fields for "Tier 1 Evaluation (30 Month)" and "Tier 2 Evaluation (30 Month)", with current values set to 0.0, indicating pricing is to be filled in by the vendor.

This attachment is critical for bidders as it outlines the specific products and quantities the government intends to procure. Bidders must use this sheet to enter their proposed pricing for each item and tier. The entered prices will be used for the evaluation of bids under the "Wyoming Troops" solicitation. Failure to accurately complete this pricing schedule may impact bid evaluation and award.

Form / Attachment / Pricing Sheet

This document is a "Request for New Produce Items" form (Attachment 2) used to solicit new produce items for procurement. It outlines the required information vendors must provide when proposing new items.

• Requester Information: Activity Name, Contract #, CONUS/OCONUS designation, Troop Support (STORES) or School Lunch/Tribe (USDA FFAVORS).
• Item Identification: DLA Stock #/LSN, Vendor Part/Item #, Complete Item Description, Form (e.g., whole, chopped, sliced).
• Item Specifications: Requirement for refrigeration, USDA Grade, Manufacturer/Brand Name.
• Costing: Cost per case, distribution fee, total cost per package.
• Unit of Measure: Vendor's unit of measure (critical for pricing), DLA Unit of Issue.
• Packaging & Weight: Package size, Case Weight, Count per Case.
• Item Condition: Fresh, Chilled/Processed, or Other.
• Usage: Estimated Monthly Usage in cases.

This form is essential for vendors wishing to propose new produce items. It details all the specific information and data points required by the government to evaluate and potentially procure new items. Completing this form accurately is the first step in introducing new products into the supply chain for this opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Delivery Schedule RX001.XLSX", appears to be a delivery schedule or customer list related to the opportunity. It details various ordering points, shipping destinations, customer names, facility details, addresses, and service branches.

• Ordering Points: Identifies specific codes for where orders are placed (e.g., FT6501, FT9105, FT9151).
• Customer Information: Lists customer names and facilities, such as "ANG CHEYENNE WYOMING" and "CHADWELL DFAC F.E. WARREN AFB, WY".
• Location Details: Provides addresses, cities, states, and ZIP codes for delivery or service locations.
• Service Branch: Indicates the branch of service associated with each entry (e.g., AF for Air Force).

This attachment provides crucial information about the locations and entities that will receive goods or services under this opportunity. Bidders should review this list to understand the scope of delivery, potential logistical requirements, and the specific customer facilities involved in the contract. This data is essential for planning and potentially for pricing delivery or service costs.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 STORES EDI MANUAL.PDF", provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to exchange data electronically with the Defense Logistics Agency (DLA) Troop Support.

• EDI Transaction Sets: Outlines the requirements for specific EDI transaction sets, including:
  • 832 (Catalog): For transmitting catalog data, item descriptions, and pricing.
  • 850 (Purchase Order): For receiving purchase orders from DLA.
  • 810 (Invoice): For submitting invoices to DLA.
• Testing Process: Details the mandatory EDI testing process that vendors must complete before going "live" with their contract.
• Production Procedures: Covers transmission schedules for catalog updates and procedures for problem recovery during production.
• EDI Guidelines: Provides specific details on the structure and content of the 832, 850, and 810 transaction sets, including mandatory and conditional data elements.
• Contact Information: Lists points of contact for EDI testing for various transaction sets.

This document is crucial for any vendor seeking to do business with DLA Troop Support via the STORES system. It outlines the technical requirements for electronic data exchange, including the specific EDI transaction sets that must be used, the testing procedures that must be followed, and the data elements required for each transaction. Understanding and adhering to these guidelines is essential for successful contract execution and timely payment.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 STORES GUIDE.PDF", is a user guide for the STORES Reconciliation Tool, specifically for Electronic Data Interchange (EDI) Vendor Users. It provides instructions on how to use the STORES Web application for reconciliation purposes.

• User Basics: Covers logging on, account requests, password resets, and logging off.
• Reconciliation: Details the process of reconciling Electronic Data Interchange (EDI) records, including handling mismatched invoices, receipts without invoices, and invoices without receipts.
• Order Confirmations and Fill Rate Maintenance: Explains how to manage order confirmations and maintain fill rates.
• Reports: Describes how to view invoice information.
• CAGE Code Assignments: Provides information on managing CAGE code assignments.
• Download Changes: Instructions on how to download changes.
• Messages: Information on viewing messages within the STORES application.

This guide is essential for any vendor using or intending to use the STORES Web application for reconciliation. It outlines the necessary steps for accessing the system, performing reconciliation tasks, and understanding the various functionalities available, which directly impacts how vendors interact with the Defense Logistics Agency (DLA) for subsistence total orders and receipts.