Solicitation Notice - Recreation Permitting & Tran

Solicitation / RFP / RFQ

This solicitation (RFQ# 140F1S26Q0052) is for an open-market acquisition to secure a secure, FedRAMP Moderate authorized Software-as-a-Service (SaaS) platform for managing limited-use recreation permits and transactions on federal lands. The U.S. Fish and Wildlife Service (USFWS) Division of Visitor Services and Communications is issuing this RFQ.

• A turnkey, fully managed, FedRAMP Moderate-authorized SaaS platform.

• Support for up to 45 public lands sites.

• Processing of approximately 85,000 annual transactions totaling $2,000,000 - $2,500,000.

• Features include lotteries, reservations, permit issuance, fee collection, reports, check-in/check-out, and customer support.

• Must meet FedRAMP Moderate security requirements and be listed in the FedRAMP Marketplace.

• Must be responsive across all screen sizes.

• Includes specific add-on features for up to 35 public sites (e.g., randomized lotteries, opt-in lottery preference points, check-in/check-out features, harvest record reporting).

• Data migration from existing systems is required.

• The Government contemplates award of a Firm-Fixed Price / No-Cost contract.

• The contract includes a 12-month base year, four 12-month option years, and a possible 6-month extension.

• Questions due: Wednesday, July 1, 2026, 12 PM EST.

• Quotes due: Wednesday, July 8, 2026, 5 PM EST, via email to lawrence_aragon@ios.doi.gov.

• Quotes must be submitted in two volumes: Volume I - Technical (Factors 1 & 2) and Volume II - Pricing (Factor 3).

• Evaluation will be based on Technical Understanding of the SOW, Past Performance, and Price.

• The Government intends to evaluate quotes and award without discussions.

• Not specified as a small business set-aside in the initial RFQ document.

• A Performance Work Statement (PWS) is attached for additional details.

• Vendors are encouraged to offer discounted prices.

• Quotes will remain valid for at least 60 days from the RFQ closing date.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for services related to a software system. The government is seeking quotations for a Base Year and four Option Years.

• Base Year (09/20/2026 - 09/19/2027):

  • Transaction Fee Percentage
  • Annual Account Support Services (Security, Customer Support, etc.)
  • New Product Configuration
  • Add-On Features: Free Lotteries, Free Permits, Harvest Report, Check-In/Check-Out

• Option Years 1-4 (09/20/2027 - 09/19/2031):

  • Similar services as the Base Year, including Transaction Fee Percentage, Annual Account Support Services, New Product Configuration, and various Add-On Features.

• The period of performance spans from 09/20/2026 to 09/19/2031, encompassing a Base Year and four Option Years.

• Delivery is FOB Destination.

• Quotations must be submitted to the issuing office (FWS IT Services, 5275 Leesburg Pike, Falls Church VA 22041) on or before 07/08/2026 at 1700 ED.

• The document does not explicitly state evaluation criteria.

• The RFQ is not marked as a Small Business Set-Aside.

• The document is Standard Form 18 (Rev. 6/1995) and continuation sheets using Optional Form 336 (4-86).

• The Contracting POC is Lorenz Aragon, with contact information provided.