Solicitation: U.S. Army Retiring Soldier Lapel Pins

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for the U.S. Army Retired Lapel Buttons, which are a key component of Solicitation W9124J26RPINS. It details the specific requirements for the design, manufacturing, and delivery of these lapel buttons.

• Item: U.S. Army Retired Lapel Button (Official Insignia).
• Design: Gold metal base with a black background, black star overlaid by a white star, and a gold-edged black ring with "Retired" and "Soldier for Life" inscriptions.
• Dimensions: 7/8-inch in diameter.
• Fastener: Standard military "butterfly clutch" fastener.
• Marking: Must include "THE ARMY STAR LOGO IS A REGISTERED TRADEMARK MADE IN THE USA" or similar hallmark as required by The Institute of Heraldry (TIOH).
• Mandatory Certification: Pins must be obtained from TIOH-licensed sources. Vendors must be TIOH-certified manufacturers or demonstrate a supply chain relationship with one.
• Packaging: Individually wrapped in plastic or poly-bag; bulk packed in standard shipping containers.
• Delivery: Within 30 days After Receipt of Order (ARO), with quarterly delivery reports required.
• Special Requirements: Pins must be manufactured in the United States ("Made in the USA") and comply with TIOH Quality Control Program standards.

This document provides critical specifications for potential bidders responding to Solicitation W9124J26RPINS. Vendors must ensure their proposed product meets all design, material, certification, manufacturing, packaging, and delivery requirements outlined herein to be considered compliant.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically U.S. Army Retired Soldier Lapel Buttons. The government is procuring these buttons under FAR Subpart 12.6 and FAR Part 13 (Simplified Acquisition Procedures).

• The contractor shall provide U.S. Army Retired Soldier Lapel Buttons meeting or exceeding the technical specifications defined in Attachment 01 - Salient Characteristics.

• Unit pricing for all items is required in Attachment 02 – CLIN Pricing Schedule.

• Delivery is required no later than 30 Days After Receipt of Order (ARO).

• All supplies must be marked in accordance with MIL-STD-129.

• Inspection and Acceptance will be at Destination.

• Contract Type: Single-Award Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract with a Firm-Fixed-Price (FFP) structure.

• Contract Minimum: 200 units.

• Contract Maximum: 211,590 units.

• Ordering Period: 5 years (60 months) from the date of contract award.

• Anticipated Award Date: 20 March 2026.

• Closing Response Date: 17 February 2026, 12:00 pm Central Time.

• Quotes must be submitted via email to the Contract Specialist or Contracting Officer listed.

• Quotes must be submitted in three volumes: General (Administrative), Technical Capability, and Price.

• Evaluation Factors: Award will be made on a Best Value basis, considering Technical Capability (Factor I), Past Performance (Factor II), and Price (Factor III). Technical and Past Performance are approximately equal to Price.

• Set-Aside Status: 100% Small Business Set-Aside.

• NAICS Code: 339910 with a small business size standard of 700 employees.

• Nonmanufacturer Rule applies; the manufacturer must be a U.S. Small Business concern.

• This announcement constitutes the only solicitation; no written solicitation will be issued.

• Offerors must identify the country of origin for all supplies in Attachment 02.

• Questions are due no later than 06 February 2026 at 12:00 pm Central Time.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a CLIN (Contract Line Item Number) Pricing Schedule for the U.S. Army Retired Lapel Button. It outlines the quantities and pricing for different ordering periods and locations (CONUS/OCONUS).

• CLINs: Numbered line items for specific products/services.
• Description: "U.S. Army Retired Lapel Button" is the item being priced.
• POP (Period of Performance): Specifies the start and end dates for each ordering period, spanning from April 1, 2026, to March 31, 2031.
• Units: Quantities required for CONUS and OCONUS for each ordering period.
• Price Per Unit: This field is blank, indicating that pricing is to be filled in by the bidder.
• Total Price: This field is also blank, to be calculated by the bidder based on Price Per Unit and Units.

Bidders must use this schedule to input their proposed pricing for the U.S. Army Retired Lapel Button for each ordering period and location. The "Price Per Unit" and "Total Price" columns need to be completed as part of the proposal submission. The "GRAND TOTAL" will reflect the overall proposed cost.

Form / Attachment / Pricing Sheet

This document lists estimated annual quantities for delivery locations within CONUS (Continental United States) and OCONUS (Outside Continental United States). It appears to be an attachment to a solicitation, providing specific location data relevant to potential bidders.

• CONUS Locations: Includes City, State, ZIP Code, and Estimated Annual Quantity for numerous military installations and cities across the United States.
• OCONUS Locations: Includes City, State, ZIP Code, and Estimated Annual Quantity for locations such as APO/AE, APO/AP, Guam, Hawaii, and Puerto Rico.
• Totals: Provides a total estimated annual quantity for both CONUS (36,761) and OCONUS (5,557).

This attachment is crucial for bidders to understand the potential volume and geographic distribution of requirements for the opportunity. It helps in assessing the scope of work, logistical planning, and resource allocation needed to fulfill potential orders at these specified locations.

Form / Attachment / Pricing Sheet

This document, "Attachment 04 - Clauses and Provisions," lists and incorporates by reference numerous Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that will apply to the contract. It also includes some clauses in full text and details specific instructions for payment processing.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses with their respective dates. These cover a wide range of topics including definitions, offeror instructions, contract terms, representations and certifications, small business programs, labor standards, payment instructions, and more.
• Clauses Incorporated by Full Text: Includes FAR 52.204-29 (Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures) in full text, detailing requirements for offerors to inquire about and disclose the use of covered articles or sources subject to FASCSA orders.
• Payment Instructions (252.232-7006): Provides detailed instructions for electronic invoicing and payment requests through the Wide Area WorkFlow (WAWF) system, including required document types, routing data, and points of contact for assistance.
• Ordering and Indefinite Quantity: Includes clauses related to ordering procedures (52.216-18) and indefinite quantity contracts (52.216-22), outlining how orders will be issued, minimum/maximum order limitations, and the contract's estimated nature.

This document is critical for bidders as it defines the legal and contractual framework of the potential award. Bidders must review these clauses to understand their obligations, compliance requirements, and the terms under which the contract will operate. Key areas of focus include:

• Compliance: Understanding all applicable FAR/DFARS clauses, especially those related to supply chain security, small business utilization, labor laws, and ethical conduct.
• Proposal Preparation: Identifying any clauses that require specific representations, certifications, or disclosures within the offer.
• Contract Performance: Familiarizing themselves with payment procedures (WAWF), ordering limitations, and other performance-related requirements.
• Risk Assessment: Evaluating potential risks associated with specific clauses, such as those related to foreign purchases, cybersecurity, or specific product prohibitions.