Solicitation: W911QY-26-R-A007 - Capability Program Executive - Ground (Soldier Systems), Project Manager Soldier Medical Devices (PM SMD), Materiel Fielding and Medical Liaison Support Services

Solicitation / RFP / RFQ

This solicitation, W911QY26RA007, is for Materiel Fielding and Medical Liaison Support Services. The government is procuring these services to support the Capability Program Executive - Ground (Soldier Systems), Project Manager Soldier Medical Devices (PM SMD).

• The solicitation details various labor categories, travel, and other direct costs (ODCs) for base and option periods.

• Specific requirements include:

  • Labor (IAW Performance Work Statement)
  • Travel and Other Direct Costs (ODCs)
  • CDRL (Contract Data Requirements List)

• The Performance Work Statement (PWS) is detailed in Attachment 0001 and covers tasks related to Program Management, Management Analysis Support Services, Logistics Analysis, Fielding Operations, Medical Liaison Support Services, Transportation Coordination, and Specific Tasks.

• Cybersecurity Maturity Model Certification (CMMC) Level 1 is required for award.

• A Secret Facility Clearance is required for the Prime Offeror and active Secret clearances for key personnel.

• Offerors must identify and address any Organizational Conflicts of Interest (OCI).

• The contract type is contemplated to be Firm Fixed Price and Cost No Fee.

• The period of performance includes a base period from 02 April 2026 to 01 April 2027, followed by four 12-month option periods, and a potential six-month extension under FAR 52.217-8.

• Proposals are due by 10:00 AM Eastern Time on 23 March 2026.

• Evaluation will be based on Technical (Factor 1), Past Performance (Factor 2), and Price (Factor 3).

• Technical will be evaluated using a Combined Technical/Risk Rating (Outstanding, Good, Acceptable, Marginal, Unacceptable).

• Past Performance will receive a Confidence Rating (Substantial, Satisfactory, Neutral, Limited, No Confidence).

• Price will be evaluated for fairness and reasonableness (Total Evaluated Price).

• Award will be made on a best value basis.

• Not explicitly stated in the provided sections, but various small business provisions are included.

• Numerous FAR and DFARS clauses are incorporated by reference and by full text, covering areas such as contract administration, invoicing, taxes, subcontracting, and cybersecurity.

• Attachment 0001: Performance Work Statement (50 pages)

• Attachment 0008: Pricing Sheet

• Attachment 0009: Questions and Answers

• Attachment 0011: DD 2930 - Privacy Impact Assessment (PIA)

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that outlines various data items and deliverables required from a contractor after contract award. It specifies the system/item each data item relates to, its title, authority for acquisition, contract reference, frequency of submission, and other relevant details.

• Data Item Number (DID): Unique identifier for each deliverable (e.g., A001, A002).
• Title of Data Item: A descriptive name for the deliverable (e.g., Process Efficiency Recommendation, Monthly Progress Report).
• System/Item: The system or item the data item supports.
• Authority: The document authorizing the data acquisition.
• Contract Reference: The section of the Performance Work Statement (PWS) that generates the requirement.
• Frequency: How often the data item is to be submitted (e.g., Monthly, Quarterly, Weekly, Daily, As needed).
• Submission Dates: Specific deadlines for first and subsequent submissions.
• Remarks: Detailed information about the deliverable, including its purpose, content requirements, and submission instructions.

This CDRL is crucial for potential bidders as it details the specific reports, plans, and documentation the contractor will be required to provide throughout the contract period. Understanding these requirements is essential for accurately estimating the effort and cost associated with fulfilling the contract and for ensuring compliance with contractual obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide materiel fielding and medical liaison support services across the Force Integration Division (FID), Project Manager Soldier Medical Devices (PM SMD) at Fort Detrick, supporting the operational Army.

• Program Management: Contractor task management, including transition in and out, ensuring efficiency, accuracy, and compliance.
• Management Analysis Support Services: Contributing to efficient and effective operation of assigned programs, including operational plan development, progress analysis, issue identification, resource accounting, and reporting.
• Medical Liaison Support Services: Providing technical guidance for medical sustainment, coordinating maintenance requirements, assisting with Class VIII re-supply, developing requirement estimates, and coordinating on-site infrastructure for fielding missions.
• Logistics Analysis: Supporting fielding missions, planning data, executing post-fielding mission requirements, and utilizing Army Automation Systems for data management.
• Transportation Coordination: Managing medical equipment sets and assemblages globally, developing transportation concepts, and monitoring transportation of medical equipping needs.
• Fielding Surge Support Services: Providing support for increased operational tempo or unforeseen events requiring additional fielding support.

Services are to be performed at Fort Detrick, MD, and various other Government facilities including Fort Bragg, Fort Hood, Fort Carson, Fort Campbell, Joint Base Lewis-McChord (WA), Joint Base Elmendorf-Richardson (AK), and locations in Germany. Specific locations are detailed in Section C.3.1.

• Key Personnel: Includes Program Manager/CTM, Management Analyst, and Logistics Analysts (Medical Liaison Officers).
• Non-Personal Services: Contract is for non-personal services; contractor personnel are not subject to Government supervision or control.
• Automated Technology Solution (ATS): Contractor shall identify and recommend an ATS to improve efficiency, quality, and productivity in equipment fielding operations.
• Security: Positions may require a Tier 3 Investigation with Secret eligibility. Access to classified data is required.
• Deliverables: Includes Proficiency Recommendations, Monthly Progress Reports, Kick-off Meeting Materials, Transition Plans, Contingency Operations Plans, Fielding Analysis Reports, and others as detailed in Section C.2.19.
• Training: Contractors must complete various training, including Cyber Awareness, HIPAA, Privacy Act, AT Level 1, OPSEC, and specific system training.

Form / Attachment / Pricing Sheet

This document, "Attachment 0003 - Minimum Full Time Equivalent Hours & Position Description," details the estimated labor hours and position requirements for various labor categories across multiple contract periods, including a base period and four option periods, plus a short-term final period.

• Labor Categories: Lists specific positions such as Program Manager, Management Analyst, Logistics Analyst (various levels), and Administrative Assistant.
• Minimum FTEs & Hours: Specifies the minimum number of Full-Time Equivalents (FTEs) and the corresponding minimum annual hours required for each position.
• Period of Performance: Outlines the duration for the Base Period (02 April 2026 - 01 April 2027) and subsequent Option Periods (through 01 October 2031).
• Location: Indicates the primary duty station for each position, with many listed at Ft. Detrick, but also including various other military installations domestically and internationally (Germany).
• Key Personnel (KP): Identifies positions designated as Key Personnel.
• Surge Option CLIN: Includes provisions for surge support with specific labor categories and hours.
• Total Hours: Provides a cumulative total of minimum hours for each period.

This attachment is crucial for bidders to understand the staffing levels and types of personnel required for the opportunity. It provides a detailed breakdown of the labor force needed, including specific roles, locations, and estimated hours, which directly impacts proposal pricing and resource planning. Bidders should use this information to assess their capability to provide the required personnel and to develop a comprehensive cost proposal.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Attachment 0008) for the W911QY26RA007 opportunity. It details the proposed costs for labor, travel, and other direct costs (ODCs) across multiple years, including base and option years, as well as surge support.

• Labor Categories: Lists various FSD (Fielded Support Division) labor categories such as Program Manager, Management Analyst, Logistics Analyst (various levels), and Administrative Assistant.
• Hours and Rates: Provides columns for Direct Labor Hours and Fully Loaded Hourly Rate, though these are largely populated with 0.0 for the base and option years in the provided data.
• Travel and ODCs: Includes line items for Travel and Other Direct Costs (Supplies) with associated plug numbers and estimated costs for base and option years, as well as surge periods.
• Pricing Periods: Covers Base Year, Option Years 1-4, and a 6-month 52.217-8 Pricing period. Surge support is detailed separately.
• Locations: Specifies duty locations for some personnel, including Ft. Detrick, Ft. Carson, Ft. Hood, JB Lewis-McChord, Ft. Bragg, Ft. Campbell, Germany, and JB Elmendorf-Richardson.
• Total Evaluated Price: A final calculated total price is presented.

This pricing sheet is critical for bidders to understand the cost structure and estimated financial requirements for the opportunity. It outlines the types of personnel, estimated labor hours, and associated costs for travel and supplies that the government anticipates. Bidders should use this as a basis for developing their own comprehensive pricing proposals, ensuring alignment with the labor categories, locations, and cost assumptions presented.

Questions & Answers / Clarifications

This document contains questions and answers related to Solicitation W911QY-26-R-A007 for Materiel Fielding and Medical Liaison Support Services.

• Question 1: No specific question is provided in the input data. The document appears to be a template or an incomplete Q&A log.

• As no specific questions or answers are detailed in the provided text, there is no discernible impact on the solicitation requirements, due dates, or submission rules at this time.

Form / Attachment / Pricing Sheet

This document is a PDF file that could not be displayed by the current PDF viewer. It is identified as 'Attachment 0011 - DD 2930.pdf'.

The content of the DD Form 2930 is not available due to display issues. The document is a PDF file.

Bidders may need to access this form for specific information or to complete a required submission. The inability to view the document may hinder proposal preparation or understanding of requirements. Users are advised to upgrade their PDF viewer or consult Adobe Reader resources for assistance.

Form / Attachment / Pricing Sheet

This document is an "Organizational Conflict of Interest Certification" form required for Solicitation W911QY-26-R-A007. It serves to identify, avoid, or mitigate potential Organizational Conflicts of Interest (OCI) as defined by FAR Subpart 9.5.

• OCI Categories Defined: The document outlines three categories of services (Internal Support, Program and/or Administrative Support, Product Support) and explains the nature of potential OCIs within each.
• Offeror Responsibilities: Offerors must:
  • Provide a list of contracts performed for PM, SMD and subordinate commands in the last three years.
  • If proposing in a different category or supporting multiple categories, perform a comparative analysis of current/previous work against the proposed new work.
  • Certify whether a real or apparent OCI would result. If so, submit an OCI Mitigation Plan.
• Government Review: The Contracting Officer will review the analysis and mitigation plan to determine award eligibility.
• Certification: Offerors must certify their OCI status by selecting one of two statements regarding the existence of real or perceived OCI.
• Subcontractor Requirements: Contractors must obtain similar OCI certifications from all subcontractors and teaming partners.

This document is critical for bidders to understand their obligations regarding potential conflicts of interest. Failure to properly address OCI requirements, including submitting the required analysis and certifications, could impact eligibility for award. Bidders must carefully review the definitions and their own contract history to determine if an OCI exists and how to mitigate it.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required for contractors working with the PEOS, PM SMD (Program Executive Office Soldier, Program Manager Soldier Medical Devices). It outlines the terms and conditions under which sensitive and proprietary information will be handled.

• Defines "sensitive information" broadly, including cost/pricing data, technical proposals, government estimates, and protected health information.
• Prohibits disclosure of this information to anyone not directly involved in the acquisition or contract action, without prior written approval.
• Acknowledges that unauthorized disclosure can cause irreparable injury.
• States that obligations continue indefinitely and are not limited by contract term or new agreements.
• Lists exceptions to the non-disclosure obligation, including information in the public domain, approved disclosures, independently developed information, or disclosures pursuant to a court order.
• Requires contractors to sign a new NDA annually.
• Includes signature blocks for the employee/subcontractor, business entity, and a witness.

Bidders should be aware that if awarded a contract, they and their personnel will likely be required to sign this or a similar Non-Disclosure Agreement. This document highlights the strict confidentiality requirements regarding sensitive government and contractor information that will be encountered during contract performance.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, which provides security classification information for a contract or subcontract. It specifies the security requirements, including the level of classification, handling procedures, and the facility clearance needed for the work.

• Classification Level: Details the security classification required for the contract.
• Handling Procedures: Outlines specific instructions for safeguarding classified information.
• Facility Clearance: Specifies the required security clearance for the contractor's facilities.
• Contract Information: Identifies the contract number and the government agency.

Bidders must review this form to understand the security requirements associated with the opportunity. This includes assessing their ability to meet the specified security clearance levels and handling procedures, which may impact their eligibility and proposal preparation.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) developed by the government. Its purpose is to outline the procedures for monitoring and assessing contractor performance against the standards established in the contract. It details what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented. The QASP is intended to ensure contractor performance is effective and meets contractual requirements, facilitating early identification and resolution of performance issues.

• Mission: To provide materiel fielding, medical liaison support, administrative services, procurement, and customer service for specific program executive offices.
• QASP Purpose: To determine if contractor performance meets contract standards and to establish assessment procedures.
• Contractor Responsibility: Implementing a Quality Control Plan to meet contract standards.
• Government Responsibility: Objective, fair, and consistent surveillance and evaluation of contractor performance.
• Authority: Federal Acquisition Regulation (FAR) Part 46, Inspection of Services clauses.
• Roles: Program Manager (PM), Contracting Officer (KO), Contracting Officer's Representative (COR), and other government personnel.
• Surveillance Matrix: Details specific performance requirements, performance standards, acceptable quality levels (AQL), and methods of surveillance for various tasks.
• Performance Objectives & Ratings: Defines desired outcomes and provides a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) for evaluating performance.
• Documentation: Outlines procedures for documenting acceptable and unacceptable performance, including the use of Performance Reports and Contract Discrepancy Reports (CDRs).
• Frequency of Measurement: Specifies periodic measurements and monthly performance assessment meetings.

This QASP provides insight into how the government will measure and evaluate the contractor's performance. Bidders can use this document to understand the specific performance standards, acceptable quality levels, and surveillance methods that will be applied. This information is crucial for developing a compliant and competitive proposal, as it clarifies the government's expectations for service delivery, quality, and reporting. It highlights key performance areas that will be closely monitored, such as timely invoice submission, accurate reporting, and efficient execution of fielding requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 0007 GFP_Smart_Form.pdf", is a Government Furnished Property (GFP) Smart Form. It is intended for bidders to provide information related to Government Furnished Property.

• The form likely requires bidders to identify, list, and potentially account for any Government Furnished Property they will be responsible for or require as part of the contract.
• Specific fields and instructions for completion are expected within the form itself.

Bidders must carefully review and complete this form as it pertains to their management and utilization of government-provided assets. Accurate completion is crucial for proposal evaluation and contract execution, ensuring proper accountability for GFP.

Form / Attachment / Pricing Sheet

This document is a "Performance Assessment Questionnaire" (PAQ) cover letter and questionnaire. It is used by the U.S. Army Contracting Command to gather past performance information from entities who have contracted with offerors responding to RFP W911QY-26-R-A007. This information is crucial for the competitive source selection process.

• Cover Letter: Provides context for the questionnaire, identifies the RFP, and specifies submission instructions and points of contact for questions.
• Rating Definitions: Outlines four levels of confidence (Substantial, Satisfactory, Limited, No Confidence) used to assess performance.
• Part I (To be completed by the Offeror): Collects contract identification details (contractor name, address, contract number, type, dates, effort, value) and information about the offeror's representative.
• Part II (To be completed by Point of Contact – Respondent): Requires evaluation of the offeror's performance in several areas, including compliance with specifications, project management, timeliness, cost control (for cost reimbursement contracts), and customer satisfaction. A rationale is required for each response.
• Part III (Return Information): Instructs the respondent on how to return the completed questionnaire.

This questionnaire is sent to entities that have previously worked with offerors. The responses will directly impact the offerors' past performance evaluation, which is a significant factor in the source selection for RFP W911QY-26-R-A007. Offerors should ensure their points of contact are aware of this process and that their past performance is accurately represented.