Solicitation_CS 9600 PANO Dental X-Ray

Solicitation / RFP / RFQ

This solicitation is for the acquisition of a Carestream CS 9600 PANO Dental Imaging Machine for the Kansas City VA Medical Center. The purpose is to replace the current fleet of equipment which has exceeded its life expectancy. The equipment is used for precise diagnostics and comprehensive treatment planning in the Dental Clinic.

• Carestream CS 9600 16X17 Full Bundle (1 unit)

• PDIP License CSH 5 Workstations (1 unit)

• Voucher for CS Airway – 5 activations (1 unit)

• Bracket for CS9600 -9X00 Rplct (1 unit)

• License Server > 20 Users (1 unit)

• Must be compatible with Trophy Imaging Software.

• Must offer multiple field-of-view (FOV) options.

• Must be equipped with a cephalometric arm.

• Must deliver high-quality images while minimizing radiation exposure.

• Must offer automated positioning systems.

• Must integrate seamlessly with practice management software and PACS.

• Must include advanced diagnostic tools and software for image analysis.

• Equipment training for six (6) VA Staff members.

• Standard manufacturer warranty.

• Contract type: Not explicitly stated, but implied to be a firm-fixed-price contract.

• Period of Performance: Delivery is required no later than 60 days After Receipt of Order (ARO).

• Estimated Value: Not explicitly stated, but the document references "estimated cost is [redacted]" in the justification for single source award.

• Offers are due by 11:00 AM CDT on April 20, 2026.

• Quotes must be submitted electronically via email to cory.rosene@va.gov.

• Responsive contractors must submit a signed SF 1449, completed Section B.1, completed Section B.3 (Price/Cost Schedule), and a detailed quote with pricing.

• Offerors must provide a letter from the Original Equipment Manufacturer confirming Authorized Distributor status.

• Offerors must complete the Buy American Certificate (Provision 52.225-2).

• Offerors must complete VAAR 852.219-76 (Limitations on Subcontracting).

• Evaluation will be based on Technical Requirement, Past Performance, and Price.

• The Government reserves the right to award to the responsible offeror whose offer is most advantageous, not necessarily the lowest price.

• The Government intends to award a firm-fixed-price contract without discussions.

• This acquisition is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered in SAM and verified in SBA Small Business Search.

• NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing)

• Size Standard: 750 Employees

• This is a brand name justification, as the current system uses Trophy Imaging Software and is intended to be used with CareStream Dental Equipment.

• The current CS 9300 system cannot be upgraded beyond Windows 10.

• All times are in Central Time (CT).

Other / Unclassified

This document is a "Justification for Single Source Awards" for purchases over the micro-purchase threshold but not exceeding the simplified acquisition threshold, in accordance with FAR 13.106-1. It outlines the rationale for procuring a Carestream CS 9600 PANO Dental Imaging Machine as a sole source acquisition.

• Procurement Details: The Department of Veterans Affairs, Network Contracting Office (NCO) 15, is seeking to acquire a Carestream CS 9600 PANO Dental Imaging Machine to replace an existing unit that has exceeded its expected lifespan.
• Intended Use: The equipment is essential for precise diagnostics and comprehensive treatment planning within the Dental Clinic at the Kansas City VA Medical Center.
• Sole Source Rationale: The justification cites "brand name" and "items peculiar to one manufacturer" as the reason for a single-source award. The current Trophy Imaging Software is compatible with both intraoral and extraoral imaging systems, and the existing Carestream CS 9300 cannot be upgraded due to manufacturer support limitations.
• Market Research: Market research was conducted, with results detailed but redacted in the provided document.
• Contracting Officer Certification: The purchase is approved based on this justification, certifying its accuracy and completeness.