SONTEK/YSI IDIQ

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from the Bureau of Reclamation for the procurement of various water quality meters and acoustic Doppler current profilers. It is not a small business set-aside.

The RFQ lists specific equipment, including:

• Son/Tek YSI IDIQ IAW attached PWS

• YSI Pro Swap (Water Quality Meter)

• YSI Pro DSS (Water Quality Meter)

• YSI Pro30 handheld (Conductivity Meter)

• SonTek M9 (Acoustic Doppler Current Profiler)

• SonTek Flow Tracker 2 (Acoustic Doppler Velocimeter)

• SonTek IQPlus (Acoustic Doppler Flow Meter)

• SonTek SonTek-IQ (Acoustic Doppler Flow Meter)

• SonTek SL500 (Acoustic Doppler Flow Meter)

• SonTek SL15003G (Acoustic Doppler Flow Meter)

• TBD Repairs and Maintenance (including labor and materials) for Liquid and Gas Flow, Liquid Level, and Mechanical Motion Measuring Instruments (Product/Service Code: 6680).

• The period of performance is from 08/01/2026 to 07/31/2031.

• Delivery is FOB Destination.

• Quotations must be submitted to the issuing office (Bureau of Reclamation, Lower Colorado Region, Regional Office, 500 Fir Street, Boulder City NV 89005) on or before close of business on 07/07/2026 at 1500 ED.

• The RFQ states that furnished quotations are not offers.

• It also notes that if unable to quote, the form should be returned indicating so.

• The government is not committed to pay any costs incurred in the preparation of the submission.

This RFQ is not a small business set-aside.

• Additional provisions and representations may be attached.
• The document includes fields for discount for prompt payment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide maintenance and repair services for SonTek and YSI brand water quality equipment, including meters and flow displays.

• Maintenance and repair services for specified SonTek and YSI equipment.

• Contractor shall provide necessary personnel, facilities, equipment, transportation, and materials.

• The Government may request quotes for additional or new models if current ones become obsolete.

• Repairs will be performed in accordance with manufacturer recommendations.

• A list of specific equipment models is provided, including Water Quality Meters, Conductivity Meters, Acoustic Doppler Current Profilers, Acoustic Doppler Velocimeters, Acoustic Doppler Flow Meters, and Power & Communications Cables.

• Repairs and returns must be completed within 60 business days of receipt.

• Repairs must be performed according to industry standards and best practices.

• Quality of repairs will be reviewed by Reclamation technical staff.

• Ordering Period: August 1, 2026, to July 31, 2031.

• Delivery Location: US Bureau of Reclamation, Blythe Hydrographic Office, 1064 E Hobsonway, Blythe, CA 92225.

• The Government will issue task orders on a firm-fixed price basis.

• Invoicing shall be in accordance with specified clauses (DOI-AAAP-0028, 52.212-04(g)).

• A Quality Assurance Surveillance Plan (QASP) will be used for performance evaluation.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation (RFQ) for an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The Department of the Interior, Bureau of Reclamation, Interior Region 8: Lower Colorado Basin, BCOO, is seeking to purchase, maintain, and repair SonTek acoustic Doppler systems and YSI water quality instruments. This acquisition is set-aside for small business concerns.

• Purchase of SonTek acoustic Doppler systems and YSI water quality instruments.

• Maintenance and repair services for these instruments.

• Specific line items include Water Quality Meters, Conductivity Meters, Acoustic Doppler Current Profilers, Acoustic Doppler Velocimeters, and Acoustic Doppler Flow Meters.

• A separate line item is included for Repairs and Maintenance, with a ceiling of $100,000.00 per year and a total allowance of $20,000.00. Repairs must be performed by the Original Equipment Manufacturer (YSI, Inc.).

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ).

• Ordering Period: Estimated Aug 1, 2026 – Jul 31, 2031 (five years from award date).

• IDIQ Ceiling Value: Maximum cumulative amount for all task orders not exceeding $250,000.00.

• Minimum Order Guarantee: $1,000.00 per contract.

• Task Orders (TO/DO) will be firm-fixed price.

• Quotes are due July 7, 2026, at 1500 EST.

• Quotes must be submitted via email to angela_craig@ios.doi.gov.

• Evaluation factors are Price and Past Performance.

• Offerors must provide evidence of being an authorized SonTek and YSI distributor.

• Past performance information requires details on three similar completed projects from the last 5 years.

• The government intends to award TO/DOs without discussions, but reserves the right to conduct them.

• This acquisition is set-aside for small business concerns.

• Attachment 1 (PWS) and Attachment 2 (Price Schedule and Schedule of Rates) provide more detailed information.

• Electronic invoicing will be required through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document provides the Price Schedule and Schedule of Rates for the SonTek/YSI-Multiple Award IDIQ contract for Year One. It is intended to be used with future RFQs for Delivery/Task Orders, with an RFQ issued each year based on need.

Price Schedule – Year One:

• Lists CLINs (Contract Line Item Numbers) for various SonTek/YSI products, including Water Quality Meters, Acoustic Doppler Current Profilers, and Acoustic Doppler Flow Meters.
• Specifies Manufacturer, Model, Part Number, Description, Quantity, and Unit.
• Includes CLIN 0100 for "Repairs and Maintenance" with a TBD quantity and unit.
• Notes that CLINs 0070 and 0071 are associated with Task Order No. 1.
• For repairs and maintenance, contractors must submit an initial quote to the Contract Specialist and CO for review and approval before commencing work.

Schedule of Rates – Year One:

• Outlines labor rates per hour for unspecified "Labor Categories" (bidders are to propose appropriate categories for repairs and maintenance).
• States that all labor rates are fully burdened (including wages, overhead, G&A, and profit).
• For "Materials and Equipment," the Unit of Measure is "Actual" and the rate is TBD, applicable only for pre-authorized repairs and maintenance.

This document provides the pricing structure for potential future task orders under the IDIQ. Bidders can use this to understand the expected pricing for specific equipment and services, and the format for submitting repair and maintenance quotes. The Schedule of Rates indicates how labor costs should be presented for maintenance and repair services.