Sources Sought - Air Handling and Unit Filters and Belts

Form / Attachment / Pricing Sheet

This Excel spreadsheet details the required belt sizes and their quantities for the opportunity. It serves as a specification for the items bidders need to supply.

• Product Number: Unique identifier for each belt type.
• Belt Size: Specific dimensions or model of the belt.
• Quarterly Delivery Quantities: Specifies the number of units required for delivery in Quarter 1 and Quarter 3. Note that Quarter 2 and Quarter 4 quantities are listed as 0.
• Total Annual Quantity: The total number of units for each belt size required over the entire year.

This document is critical for bidders to understand the specific products and the exact quantities needed. It directly informs procurement decisions, inventory management, and pricing strategies. Bidders must ensure they can meet the specified belt sizes and the semi-annual and annual delivery quantities as outlined.

Other / Unclassified

This document is a Sources Sought Notice, specifically a Request for Information (RFI), issued by the Department of Veterans Affairs (VA) VISN 4, Network Contracting Office 4 (NCO 4). It is intended for information and planning purposes only and is not a solicitation. The VA is seeking information on potential qualified businesses capable of supplying various sized Air Handling Unit Filters and Belts for the Wilkes-Barre VA Medical Center.

This RFI provides detailed specifications for the required filters (MERV 9 Pleated Pre-Filters and MERV 14 Final Filters, including HEPA grade filters) and belts. It outlines the scope of work, including delivery of specified quantities on provided schedules, and the requirements for the products, such as meeting specific standards (ASHRAE, UL), material properties, and dimensions. Bidders are asked to provide information on their business size, capabilities, whether items are available on existing schedules, manufacturing/distribution status, compliance with the Buy American Act, subcontracting plans, and general pricing for market research purposes. Responses are due via email by January 27, 2026, 4:00 PM Eastern Standard Time. This notice does not commit the government to a contract award, and responses will not be evaluated for award. If a solicitation is issued, it will be posted on SAM.gov.

Form / Attachment / Pricing Sheet

This attachment provides a detailed list of required final filter sizes, MERV ratings, and quantities. It specifies the products needed for delivery according to the schedule outlined in the Statement of Need, Section 6.0.

• MERV 15 Antimicrobial Box Style Final Filters: Lists specific product numbers, filter sizes (e.g., 24x24x6), and quantities required per quarter and annually. Deliveries are scheduled for Quarter 2 and Quarter 4.
• HEPA Final Filters: Includes product numbers, filter sizes (e.g., 12X30x12), and quantities for both gasket and gel type filters. These also have semi-annual delivery quantities specified for Quarter 2 and Quarter 4.
• Quantities: Semi-annual totals and total annual quantities are provided for each filter type and size.

This document is crucial for bidders to understand the specific filter products, sizes, and quantities required for the opportunity. It details the delivery schedule and total annual needs, which are essential for preparing accurate quotes and ensuring compliance with delivery requirements.

Form / Attachment / Pricing Sheet

This attachment provides a detailed list of required prefilter sizes, types, ratings, and quantities for the opportunity. It specifies the delivery quantities required on a quarterly basis and the total annual quantity for each product.

• Prefilter Specifications: Lists various Merv 9 Pleated Pre Filters and 3 Ply Antimicrobial Treated Pre Filters.
• Product Details: Includes product number, filter size, and thickness (e.g., 1-ply, 2-ply, 4-ply).
• Quantities: Provides specific delivery quantities for Quarter 1, Quarter 2, Quarter 3, Quarter 4, and the Total Annual Quantity for each listed product.

This document is crucial for bidders to understand the exact types and quantities of prefilters needed. It directly informs procurement and stocking decisions, and is essential for accurate pricing and proposal development. Bidders must ensure they can meet the specified sizes, types, and delivery quantities outlined in this attachment.