W912DW26QA006 Albeni Falls Dam (AFD) Grounds Maintenance

Solicitation / RFP / RFQ

This solicitation is for AFD Grounds Maintenance services. It is a Total Small Business set-aside acquisition conducted in accordance with Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures. The contract will be a Firm Fixed Price (FFP) award.

The solicitation references a Performance Work Statement (PWS) (Attachment 1) which details the scope of work. The "Continuation of Supplies or Services and Prices/Costs" section outlines specific tasks including:

• Spring Cleanup and Road Sweeping at various locations (Vista/Powerhouse, Albeni Cove, Priest River, Riley Creek, Springy Point, Trestle Creek).
• Basic Services for Grounds Maintenance at Recreation Areas, including mowing, edging, trimming, raking/sweeping, and debris/litter removal.
• Tree, shrub, and flower bed maintenance.

These services are required for a base year and multiple option years.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base year and option years are detailed in the "Continuation of Deliveries or Performance" section, with specific start and end dates for each item.

• Estimated Value: Not explicitly stated in the provided pages, but NAICS code 561730 has a size standard of $9,500,000.00.

• Quotes must be submitted via email to whitny.hart@usace.army.mil.

• Faxed quotations will not be accepted.

• Emailed files must not exceed 8 MB per email; oversize quotes can be sent in multiple emails.

• Quotes must be valid for 60 days.

• The Government will award to the responsible quote with the lowest price that is found acceptable based on the Past Performance evaluation factor.

• Required Submittals include: Signed SF 1449, signed SF 30 (if applicable), completed pricing information, and completed Past Performance Questionnaire(s) (PPQ) or CPARS record.

• Questions must be submitted via email to Whitny Hart no later than five (5) working days prior to the RFQ closing date.

• This acquisition is a Total Small Business set-aside.

• Contractors must be registered in the System for Award Management (SAM).

• Contractors must meet specified Cybersecurity Maturity Model Certification (CMMC) level requirements (refer to DFARS 252.204-7021).

• The solicitation includes numerous FAR and DFARS clauses and provisions related to contract terms, subcontracting limitations, payment instructions, cybersecurity, and evaluation criteria.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and maintain the Albeni Falls Project's facilities in a safe and well-maintained environment for public enjoyment.

• Prepare and maintain grounds, including mowing, irrigation, trimming, raking, sweeping, and debris collection and disposal.

• Services cover areas near the powerplant, project campgrounds, and day use areas.

• Includes basic services, mowing, edging, trimming, raking/sweeping, spring cleanup, and tree, shrub, and flower bed maintenance.

• Mowing: Maintain grass height between 3 to 4 inches.

• Quality Control: Contractor shall develop and maintain an effective quality control program.

• Quality Assurance: Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Performance Thresholds: Minimum acceptable levels for Basic Services (90%), Mowing (100%), Edging/Trimming (90%), Raking/Sweeping (90%), Spring Cleanup (90%), and Tree/Shrub/Flower Bed Maintenance (90%).

• Period of Performance: Base Year (March 23, 2026 - September 27, 2026) with four option years extending to September 29, 2030.

• Place of Performance: Albeni Falls Dam Project, including Powerhouse/Vista Area, Albeni Cove Recreation Area, Priest River Recreation Area, Riley Creek Recreation Area, Springy Point Recreation Area, and Trestle Creek Recreation Area, located in Priest River, ID and surrounding areas.

• Non-personal services contract.

• Contractor must provide all personnel, equipment, supplies, and services.

• Specific equipment requirements for mowing (rotary type, flotation tires, safety features) and debris collection.

• Adherence to safety standards (OSHA, EM 385-1-1).

• Environmental protection measures.

• Employee identification and E-Verify requirements.

• Key control procedures.

• Contractor is responsible for obtaining necessary permits and complying with all applicable laws and regulations.

• Government will provide utilities (water and power) and keys for access.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Albeni Falls Dam Grounds Maintenance contract. It outlines the Government's systematic method for evaluating contractor performance against contract requirements.

• Purpose: To evaluate contractor performance, detailing what will be monitored, how, by whom, and how results will be documented.
• Government Roles: Identifies the Contracting Officer (KO) and Contracting Officer Representative (COR) and their responsibilities in surveillance and performance determination.
• Contractor Representatives: Placeholder for contractor personnel (Program Manager and Task Manager).
• Performance Standards: Defines desired services and how the Government will use performance standards and Acceptable Quality Levels (AQLs) to assess contractor performance.
• Methods of QA Surveillance: Details various methods for monitoring performance, including a Performance Requirements Summary Matrix that lists performance objectives (e.g., Basic Services, Mowing, Edging and Trimming, Raking or Sweeping, Spring Cleanup, Tree/Shrub/Flower Bed Maintenance), their corresponding standards/AQLs, performance thresholds, and methods of surveillance (primarily random assessment of deliverables).
• Ratings: Defines a rating scale (Exceptional, Satisfactory, Unsatisfactory) to evaluate performance against standards.
• Documenting Performance: Outlines procedures for documenting both acceptable and unacceptable performance, including the use of Contract Discrepancy Reports (CDRs) for unacceptable performance.
• Frequency of Measurement: Specifies weekly measurements and monthly performance assessment meetings between the COR and contractor.

This QASP provides insight into how the Government will measure and evaluate the contractor's performance. Bidders can use this to understand the specific performance standards, acceptable quality levels, and surveillance methods that will be applied to the grounds maintenance services. This helps in assessing the contract's requirements and potential performance expectations.

Form / Attachment / Pricing Sheet

This document is the NAVFAC / USACE Past Performance Questionnaire (PPQ), Form PPQ-0. It is designed to collect client feedback on a contractor's performance for a specific project. This information is used by the Government to assess past performance risk for future solicitations.

• Contractor Information: Details about the firm, contract number, type, and project description.
• Client Information: Details about the client providing the feedback.
• Adjective Ratings: A scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions for evaluating contractor performance.
• Evaluation Categories: The questionnaire prompts the client to rate the contractor's performance in areas including:
  • Quality
  • Schedule/Timeliness of Performance
  • Customer Satisfaction
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Safety/Security
  • General (including ability to respond to emergencies and overall rating)
• Narrative Remarks: Space for detailed comments on strengths, weaknesses, deficiencies, or other relevant information.

Bidders may encounter this form as part of a solicitation package, requiring them to request their clients complete it. The completed questionnaire is submitted with the proposal to demonstrate past performance. Understanding the questions and rating criteria can help bidders prepare to request feedback and potentially guide their clients on what information is most valuable to the Government.

Performance Work Statement (PWS)

To provide and maintain the Albeni Falls Dam Project facilities in a safe and well-maintained environment for public enjoyment through comprehensive grounds maintenance services.

This contract requires the provision of all personnel, equipment, supplies, and services for grounds maintenance at the Albeni Falls Dam Project, including the powerplant, campgrounds, and day-use areas. Key services include:

• Mowing to maintain grass height between 3-4 inches, ensuring a neat appearance.

• Edging and trimming around paved areas, obstacles, and designated zones.

• Raking, sweeping, and debris collection, including leaves, pine needles, branches, and litter.

• Spring cleanup of all designated areas to remove winter accumulations.

• Maintenance of trees, shrubs, and flower beds, including weeding and pruning.

• Collection and disposal of all collected debris and waste at a legal dump site.

• Services must be performed in accordance with the PWS.

• Specific performance thresholds are detailed in Technical Exhibit 1, with a minimum acceptable service level of 90% for most tasks and 100% for mowing.

• A Quality Control Program must be maintained by the Contractor.

• Government Quality Assurance will be conducted per the Quality Assurance Surveillance Plan (QASP).

• Period of Performance: Base Year: March 23, 2026 - September 27, 2026. Includes four option years extending through September 2030.

• Place of Performance: Albeni Falls Dam Project, including specific recreation areas: Albeni Cove, Priest River, Riley Creek, Springy Point, and Trestle Creek.

• Contract Type: Non-personal services contract.

• Site Visit: Scheduled for November 18, 2025, at 10:00 am.

• Equipment: Must be commercial-grade, including rotary mowers with specific tire and safety features. Equipment for debris collection and hauling must meet DOT requirements.

• Personnel: Employees must wear uniforms displaying the company name. E-Verify pre-screening is mandatory.

• Safety: Compliance with OSHA standards and EM 385-1-1 is required. Public safety precautions are essential.

• Environmental Protection: Compliance with all applicable Federal, State, and local laws and regulations concerning pollution control.

• Key Personnel: A contract manager and alternate must be designated.

• Government Furnished Items: Water and power will be provided as available. Keys for access gates and propane compounds will be provided.

• Invoices: Monthly submission required.