Sources Sought - Ellsworth AFB Grounds Maintenance IDIQ

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for Ellsworth Air Force Base, dated December 10, 2025. It visually delineates different zones and areas on the base that are subject to specific grounds maintenance requirements.

• The map uses color-coding and labels to identify various grounds maintenance zones, including:
  • Improved Irrigated (2"-4", 40 acres)
  • Improved (2"-5", 3 acres)
  • Semi-Improved (4"-10", 204 acres)
  • Semi-Improved-Rest (4"-10", 142 acres)
  • Airfield (7"-14")
  • BASH (twice a year)
  • Unimproved (twice a year, 312 acres)
  • Unmaintained (not cut, 1067 acres)
  • SCBR-MDG (4"-10", 6 acres)
  • South of AF (twice a year)
• It includes a scale bar for distance measurement and a legend for the different maintenance categories.
• The map is published by Ellsworth AFB GeoBase, 28 Civil Engineer Squadron.

This map is crucial for potential bidders responding to opportunities related to grounds maintenance at Ellsworth Air Force Base. It provides the specific geographic areas and the associated maintenance standards (e.g., mowing frequency, irrigation levels) that will likely form the basis of the Statement of Work (SOW) or Performance Work Statement (PWS). Bidders should use this map to understand the scope and complexity of the grounds maintenance services required, including the acreage and types of terrain involved in different zones.

Form / Attachment / Pricing Sheet

This document is a map titled "Grounds Snow Removal Map" dated 10 December 2025. It serves as a visual aid for snow removal operations on Ellsworth Air Force Base.

• The map displays various areas of the base, likely indicating routes, facilities, and zones relevant to snow removal.
• A legend is provided, though its contents are not fully legible in the provided image.
• Coordinate system, projection, datum, and scale information are included.
• The map is published by the 28 Civil Engineer Squadron, Ellsworth AFB.

This map is crucial for bidders responding to opportunities related to grounds maintenance and snow removal services. It visually defines the scope of work by illustrating the specific areas and infrastructure that require snow removal, helping bidders to accurately assess the effort, resources, and equipment needed for the contract.

Statement of Work (SOW)

This Statement of Work outlines the requirements for holiday decoration transportation, installation, and removal at Ellsworth AFB.

• The Government will provide all decorations, extension cords, and timers.

• The Contractor shall furnish all mounting hardware, replacement parts, tools, equipment, and labor.

• The Contractor is responsible for cleanup and restoration of affected areas.

• The work includes installation and removal of decorations at seven specific locations:

  • Liberty (Main) Gate
  • Visitor Control Center
  • Raider Café (DFAC)
  • Child Development Center
  • Dorms Pavilion and Entrances (Buildings 3510, 3520, 3530)
  • Dakota Club
  • Base Chapel

• Decorations are to remain in place until January 6th.

• Contractor must respond to Government calls for repairs within 24 hours while decorations are installed.

• Lights are to be on daily from 1600-0730, unless otherwise directed.

• Contractor must function-check all lights prior to installation.

• A site visit prior to project execution may be requested by the Contractor.

• Two inspections are required: one prior to acceptance of work and one after removal.

• All work shall be complete and functional by 1600 on November 21st.

• Decorations remain in place until January 6th.

• Work is to be performed at Ellsworth AFB.

• All decorations and mounting hardware must be temporary and easily removable without causing damage.

• Drilling or permanent alterations are prohibited.

• Contractor is responsible for any damage caused by mounting methods and must restore structures.

• Contractor must provide containers for organizing and storing Government-furnished equipment.

• Contractor must bid each Work Task as a separate line item.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive grounds maintenance services at Ellsworth AFB (EAFB). The goal is to maintain a clean, neat, and professional appearance of all grounds, promoting healthy growth of grass, trees, and shrubs.

The contractor shall provide non-personal services including:

• Improved Grounds Maintenance: Mowing, edging, trimming, irrigation operation and maintenance, leaf/debris removal, fertilization, weed control, and lawn renovation for irrigated and non-irrigated improved grounds.
• Semi-Improved Grounds Maintenance: Mowing, trimming, and weed control for semi-improved areas.
• Airfield Grounds Maintenance: Mowing, trimming, and weed control for airfield areas, including Bird Aircraft Strike Hazard (BASH) areas. Specific requirements for flight-line drivers and coordination with Airfield Management are included.
• Restricted Semi-Improved Grounds Maintenance: Mowing, trimming, and weed control.
• Unimproved Grounds Maintenance: Mowing and weed control, performed twice annually.
• Snow/Ice Removal: Services for base-wide areas, including priority areas like the Child Development Center and Dining Facility, from November through March.
• Tree Services: Pruning, trimming, care, and removal of trees and stumps in accordance with industry standards. Emergency tree maintenance is also covered.
• Shrub, Hedge, and Plant Maintenance: Pruning and trimming to maintain natural growth characteristics and appearance.
• Pest/Weed Control: Development and implementation of an Integrated Pest Management (IPM) plan, including aquatic invasive species control.
• Holiday Lights: Installation, removal, and storage.

Performance will be evaluated based on the COR's assessment of results against the Service Summary (SS) and customer feedback, not the frequency or method of performance. The Service Summary outlines specific performance objectives, PWS paragraphs, performance thresholds (e.g., "No more than X valid defects per month"), remedies (e.g., "Re-performance within 8 duty hours"), and methods of assessment (e.g., "Periodic Validation/Inspection").

Services are to be performed at Ellsworth AFB, SD. Specific periods for certain tasks, like snow/ice removal (November-March) and fertilization (spring), are noted. The PWS covers a period of performance that includes growing and non-growing seasons.

• Government Furnished Property and Services: Office space, indoor storage, electricity, water, sewage, police, medical, fire protection, telephone capability, and existing bulk containers for waste disposal will be provided.
• Environmental Requirements: Adherence to federal, state, and local environmental codes, including specific guidance on hazardous materials, spill control, training, and herbicide use. Use of banned substances is prohibited.
• Safety Requirements: Compliance with OSHA standards and reporting of damages or accidents.
• Base Access: Contractor employees will require identification badges, and commercial vehicles will be subject to base access procedures.
• Pandemic Response: Compliance with base leadership's pandemic response policies.
• Coordination: Required coordination with Airfield Management, Control Tower, and other relevant entities.
• Appendices: The PWS references several appendices for detailed information, including Grounds Description/Workload Estimates (Appendix A), Grounds Maps (Appendix B), Irrigation System Description (Appendix C), Dig Permit (AF Form 103) (Appendix D), and Integrated Pest Management Information System (IPMIS) (Appendix E).