Sources Sought - Fire Department Vehicle Exhaust Removal Systems at Edwards, AFB
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is conducting a Sources Sought for Preventative Maintenance of Vehicle Exhaust Removal Systems at Edwards Air Force Base (AFB), California. This market research is specifically designated as a Total Small Business Set-Aside to identify qualified small businesses capable of meeting the government's needs for annual inspection, maintenance, and repair of these systems. Responses are due by February 27, 2026.
Scope of Work
The requirement, detailed in the attached Draft Statement of Work (SOW), involves the annual inspection, preventive maintenance, and repair of vehicle exhaust removal systems located at Fire Stations 1-5 at Edwards AFB and the Air Force Research Laboratory (AFRL). Key tasks include:
- General Inspection & Maintenance: Covering self-contained air filtration units, exhaust fans, vehicle exhaust hoses, and gas detection systems.
- Filtration Unit Maintenance: Inspection and replacement of pre-filters (yearly) and carbon/HEPA filters (every two years), along with checks of electrical connections, fan rotation, grills, and motor amperage.
- Exhaust Fan & Hose Maintenance: Inspecting tightness, electrical connections, motor amp draws, lubricating bearings, checking motor alignment/vibration, and inspecting exhaust hoses for damage.
- Gas Detection System Maintenance: Calibration, visual inspection, cleaning, logging tests, and replacement of Carbon Monoxide (CO) and Nitrogen Dioxide (NO2) cartridges as needed.
- Repairs and Replacement Parts: The contractor must provide all necessary equipment, materials, and supplies, ensuring replacement parts are equal to original manufacturer specifications.
- Over and Above Work Requests: Procedures for repairs exceeding prescribed preventive maintenance liability limits.
Contract & Timeline
- Type: Sources Sought (Market Research Only)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: February 27, 2026, 7:00 PM EST
- Published: February 18, 2026
- Place of Performance: Edwards AFB and AFRL, Edwards, CA.
- Performance Schedule: Annual inspections are to occur in December. An Annual Inspection Schedule is due within 10 business days of award, and Inspection Reports are due within 3 business days of completed inspection.
Special Requirements
- Qualifications: Personnel must be certified or licensed for vehicle exhaust removal system inspection and maintenance.
- Contractor Personnel: Must be easily recognizable, have the legal right to work in the U.S.A., and undergo background checks.
- Quality Control: A Quality Control Plan (QCP) must be developed and submitted within 15 business days of award.
- Security & Environmental: Compliance with base security regulations (FPCON, HPCON), Antiterrorism Awareness Training, and all applicable environmental laws and regulations, including hazardous material management.
Additional Notes
This notice is for market research purposes only. Do not submit proposals or quotes. The attached Draft SOW is subject to change but provides sufficient information for potential offerors to determine their capability and interest in competing for a future award.