SOURCES SOUGHT FOR: Brand Name - Everbatim Hybrid Courtroom Audio Recording and Communication System Accessories

SOURCES SOUGHT FOR: Brand Name - Everbatim Hybrid Courtroom Audio Recording and Communication System Accessories

THIS IS A MARKET RESEARCH/SOURCES SOUGHT NOTICE SEEKING INFORMATION ONLY.THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY SEEKING RESPONSES IN ORDER TO DETERMINE PARTICIPATION IN THIS ACQUISITION. THIS IS NOT A SOLICITATION/REQUEST FOR PROPOSAL. THIS SHOULD NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION OR ULTIMATELY AWARD A CONTRACT, NOR DOES IT RESTRICT THE GOVERNMENT TO A PARTICULAR ACQUISITION APPROACH OR OTHERWISE REIMBURSE RESPONDENTS FOR ANY COSTS INCURRED IN PREPARATION OF A RESPONSE TO THIS NOTICE.

Requirement Description: The Contractor will provide new Original Equipment Manufacturer (OEM) Everbatim Hybrid Courtroom Audio Recording and Communication System Accessories with Four-Year Warranty capable of meeting the fit, form, and functions of the following part numbers and salient characteristics:

A. EVAS Hybrid Kit: The EVAS hybrid kit is a custom-made adapter and cable assembly created to connect the EVAS traditional kit with Microsoft Teams.
(1) Qty: 49
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

B. EVAS Backup Digital Recorder System - This is a purpose-built kit designed to connect to the EVAS system or standalone audio backup for legal proceedings.
(1) Qty: 49
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

C. EVAS Gooseneck Microphones - Gooseneck-style microphones required for capturing audio throughout legal proceedings. Must interface with EVAS audio subsystem.
(1) Qty: 11
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

D. EVAS Batteries/Chargers - These are required to provide portable power to EVAS Backup Digital Recorder and EVAS Gooseneck Microphones. Batteries must be NiMH/NiCD rechargeable, in both AA and AAA sizes.
(1) Qty: 82
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

E. Transformer - These provide step-down from 230VAC to 110VAC for the EVAS audio subsystem.
(1) Qty: 20
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

F. Electronic foot pedal to control EVAS Audio Subsystem and transcription software.
(1) Qty: 49
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

G. USB-C hub for providing EVAS Audio Subsystem interfaces at specific
speaker locations.
(1) Qty: 72 each
(2) Dimensions:
(a) Weight: <= 5 lbs.
(b) Capacity: N/A
(c) Function: Audio capture for legal proceedings.

H. Direct Shipping and Handling to: All items will be delivered to HAF/JAT.
(1) Delivery Address: 1500 W. Perimeter RD, Suite 1150
Joint Base Andrews Naval Air Facility (JBANAF), MD 20762

I. Four (4) 12-month Warranty Support 

Vendors shall specify if authorized as a reseller of Everbatim brand equipment.
Vendors shall identify if they are current BPA holders with the Federal Government.
Vendors shall identify if standard warranty is included for applicable items and/or applicable servicing.
Vendors must provide Direct Shipping to the above referenced address. 

The anticipated NAICS Code is 561492 - Court Reporting and Stenotype

561492 - Court Reporting and Stenotype Services

This Sources Sought is issued solely for information and planning purposes only and is not a Request for Proposals or Quotes (RFP or RFQ) or an obligation on the part of the Government to acquire any services. Responses to this sources sought are not offers and cannot be accepted by the Government to form a binding contract. The Government reserves the right to determine how it should proceed as a result of this notice. Furthermore, those who respond to this sources sought should not anticipate feedback with regard to its submission. The Government will not pay any cost incurred in response to this sources sought. All costs associated with responding to this sources sought will be solely at the responding party's expense. The information provided in this sources sought is subject to change and is not binding on the Government. Please carefully review the attachments and respond according to the directions stated below. Documentation of technical expertise and capability must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area of expertise, certification, authorization and experience to compete for this acquisition. It is imperative that business concerns responding to this notice articulate their capabilities clearly and adequately. Responses to this notice are strictly voluntary.

Please include the following in your response:
1. Name of company
2. Primary Point of Contact
3. Institution or organization affiliation
4. Email address
5. Phone number
6. Company's business size and CAGE/UEI codes
7. Brand-Name and Part Number available

Do NOT include the following in the response:
1. Do not submit formal proposals or offers;
2. Do not submit requests to be considered for award or to be notified of a future solicitation;
3. Do not submit requests to be added to a mailing or distribution list;
4. Do not submit questions or comments not related to this sources sought;
5. Do not respond via telephone.

How to Submit Responses:
1. Submit the required information to Aubreeana Taylor, Contract Contracting Officer, at aubreeana.taylor@us.af.mil
2. Please include " SOURCES SOUGHT – Everbatim Hybrid Courtroom Audio Recording and Communication System Accessories " in the e-mail subject line.
3. If you have any questions regarding this source sought, please submit them via e-mail.
4. The sources sought closing date is 26 January 2026, at 1200 PM Central European Time (CET).

Primary Point of Contact:
Aubreeana Taylor
Contracting Officer
Email:  aubreeana.taylor@us.af.mil