Sources Sought for Commercial Off the Shelf (COTS) Training Scheduling and Resource Management Software
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Aviation Administration (FAA) is conducting a Sources Sought market survey to identify capable vendors for Commercial Off-the-Shelf (COTS) Training Scheduling and Resource Management Software. This software will support the planning, development, and management of annual in-person and virtual training schedules. Responses are due by 5:00 p.m. CT, May 22, 2026.
Scope of Work
The FAA seeks a COTS solution to replace inefficient manual processes for training scheduling and resource allocation. Key capabilities required include:
- Training Schedule Development: Multi-month/annual calendar creation, recurring course scheduling, scenario planning, and forecasting with preferred drag-and-drop functionality.
- Classroom and Virtual Room Assignment: Automated assignment based on capacity, equipment, location, and integration with virtual platforms.
- Resource Allocation: Instructor assignment and workload management, tracking of contract/government instructors, and equipment availability.
- Conflict Detection and Deconfliction: Automated identification of double-booked instructors, overlapping room assignments, and resource conflicts with alerting.
- Reporting and Analytics: Utilization reporting, performance metrics, capacity planning, historical trends, and executive dashboards.
- Access and Security: Role-based permissions, audit trails, and compliance with Federal cybersecurity requirements (FedRAMP preferred).
- Integration (Desired): Capability to integrate with Learning Management Systems (LMS) and calendar systems (e.g., Outlook).
Contract & Timeline
- Type: Sources Sought / Market Survey
- Agency: Federal Aviation Administration (FAA)
- Set-Aside: None specified at this stage; market research will determine potential small business set-asides (including 8(a), SDVOSB, etc.).
- Response Due: May 22, 2026, by 5:00 p.m. CT
- Published: April 28, 2026
Evaluation
This is for informational purposes only and does not constitute a solicitation. Responses will be used to assess industry capabilities and determine whether adequate competition exists to set aside all or part of a future procurement for small businesses or other eligible entities.
Vendor Response Instructions
Interested vendors must submit a Capability Statement identifying:
- Type of training provided and past performance details.
- SAM UEI number and years in business.
- Geographic area where training will be provided.
- Expected approach for accomplishing the work.
Additionally, vendors should provide product name, COTS confirmation, description of key capabilities, hosting model, FedRAMP status, implementation timeline, ballpark pricing, Federal Government past performance, and demonstration availability.
All questions and submissions must be emailed to Shelley.A.Howard@faa.gov. No phone calls will be accepted.