Small Business Set Aside - Comprehensive service coverage of a Bruker Avance III 400 MHz Nuclear Magnetic Resonance Spectrometer (NMR).

Solicitation / RFP / RFQ

This document provides special instructions and clarifications related to an unspecified opportunity. It details contract type, inspection and acceptance procedures, non-personal services requirements, and contractor employee identification.

• Contract Type: Firm Fixed Price (FFP).

• Government Inspection and Acceptance: To be performed at destination by an authorized Government Representative.

• Non-Personal Services: Contractor shall provide necessary resources as an independent contractor. Contractor employees are to be controlled and supervised by contractor management, not Government officials. Contractor employees shall not create or modify Federal policy, obligate Government funds, oversee Federal employees, provide direct personal services to Federal employees, or violate FAR Parts 7.5 and 37.1.

• Contractor Employee Identification: Contractor personnel must clearly identify themselves as contractors in meetings, on telephones, via email, and on nameplates. Identification badges must be prominently worn at all times on Government property.

• Foreign Nationals: Offerors expecting to employ foreign nationals must submit documentary evidence of employment eligibility. Local Foreign Disclosure Officers may approve access for foreign nationals on unclassified contracts.

• Type of Contract: Firm Fixed Price (FFP).

• Exercise of Option: The Contracting Officer may exercise options (CLINs 0002-0003) via written modification.

• Payment Terms: Payment terms of less than net thirty (30) days are unacceptable.

• Exceptions in Proposal: Any exceptions or conditions must be set forth in a cover letter to the proposal.

• Not specified in this document.

• Points of Contact: Contract Specialist Kevin Manley (kevin.c.manley.civ@army.mil, (520) 691-4763) and Contracting Officer Melissa Murphy (melissa.m.murphy20.civ@army.mil, (520) 672-9589).

• TPOC: To be released at time of award.

• Tax Exemption: Exemption certificate number 30005004 covers Maryland retail sales and use tax. Army Research Laboratory Federal Tax ID: 53-0215803.

• Work Hours: Normal hours are 7:45 A.M. - 4:15 P.M., Monday-Friday. Government observes specific legal holidays. Contractors may not work on Saturdays, Sundays, or holidays unless authorized.

• Payment Instructions: Refer to DFARS PGI 204.7108(b)(2) for payment allocation and recording.

• Website: Adelphi Contracting Division website: http://www.arl.army.mil/www/default.cfm?page=509.

• Solicitation Provisions/Clauses: Incorporated by reference (FAR and DFARS links provided).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure comprehensive service coverage for one (1) Bruker Avance III 400 MHz Nuclear Magnetic Resonance Spectrometer (NMR). The service is required at the Army Research Laboratory (ARL) in Aberdeen Proving Ground, MD.

• Service and maintenance coverage for the specified NMR system, including all associated hardware, electronics, accessories, and probes.

• Detailed specifications and requirements are provided in an attached Performance Work Statement (PWS).

• Contract Type: Not explicitly stated, but implies a service contract.

• Period of Performance: Base Year (May 25, 2026 - May 24, 2027) with two (2) one-year option periods.

• Location: Army Research Laboratory, 6300 Rodman Road, Building 4600, Aberdeen Proving Ground, MD 21005.

• FOB: Destination.

• Submission Deadline: Five (5) business days after posting, by 11:59 AM ET.

• Submission Method: Via email to Contract Specialist Kevin Manley (kevin.c.manley.civ@army.mil) and Contracting Officer Melissa Murphy (melissa.m.murphy20.civ@army.mil).

• Evaluation Criteria: Comparative evaluation based on Price, Technical Capabilities/Specification, and Past Performance. Award will be made to the offer most advantageous to the Government, which may be the lowest-priced offer meeting minimum requirements or a higher-priced offer exceeding them.

• This procurement is a Small Business Set-Aside. It will convert to full and open competition if no acceptable offers are received from responsible small business concerns.

• Offerors must provide their business size relative to NAICS code 811210 ($34,000,000.00 size standard) and identify any socioeconomic categories.

• This is a Request for Quote (RFQ).

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2026-01 (March 13, 2026).

• Contract financing is not available for this acquisition.

• Reference attached documents for Performance Work Statement (PWS), Solicitation Provisions and Clauses, and Adelphi Special Instructions.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions incorporated by reference and in full text that are applicable to the solicitation W911QX26QA048. It details specific requirements and representations bidders must adhere to.

• Clauses Incorporated by Reference: Lists numerous FAR and DFARS clauses with their titles, alteration/deviation numbers, and section. Key clauses include those related to compensation of former DoD officials, whistleblower rights, safeguarding covered defense information, prohibitions on contracting with certain entities (e.g., Maduro Regime, Uyghur Autonomous Region), System for Award Management (SAM) registration and maintenance, and instructions for commercial products and services.
• Clauses in Full Text: Provides the full text for specific clauses:
  • 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation: Requires offerors to represent whether they will provide covered defense telecommunications equipment or services. If they will, detailed disclosures about the equipment/services, their use, and the providing entity are required.
  • 252.232-7006 Wide Area WorkFlow (WAWF) Payment Instructions: Outlines the mandatory electronic invoicing process through WAWF, including registration, document types for payment requests (cost voucher, invoice, receiving report, progress payment, performance-based payment), and specific routing data (DoDAACs) for payment submission.

Bidders must carefully review all listed clauses to understand their contractual obligations. Specific attention should be paid to the representations and disclosures required for covered defense telecommunications equipment/services and the detailed instructions for submitting payment requests via WAWF. Failure to comply with these clauses may impact proposal submission and contract performance.