Sources Sought for Hotel Rooms, Catering and Reception Hall
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, specifically NAVSUP FLT LOG CTR NORFOLK, has issued a Sources Sought notice to identify qualified vendors for Hotel Rooms, Catering, and Reception Hall services in Annapolis, MD. This market research aims to support the U.S. Naval Academy's Centers of Influence (COI) Orientation Visit program in Summer 2026. Responses are due by May 27, 2026, at 2:00 PM EST.
Scope of Work
The requirement is for hotel accommodations and related services from July 27-30, 2026. Key services include:
- Lodging: Approximately 100 single-occupancy rooms for three nights (300 room nights total), with a guaranteed 65% occupancy rate. Rooms must be non-smoking.
- Registration Area: A dedicated space in the lobby for check-in on July 27th (12:00 PM - 6:00 PM), including tables and chairs.
- Welcome Reception: An evening reception on July 27th (5:30 PM - 8:30 PM) for 115 attendees, featuring beverages, a cash alcoholic bar, hors d'oeuvres, and seating. Bids must include a sample reception menu and be fixed-price.
- Daily Breakfast: Provided for all registered COI guests from July 28th-30th. Bids must include a sample breakfast menu.
- Parking: For guests and up to 15 Admissions personnel, with costs clearly annotated in the bid.
- Shuttle Service: Courtesy shuttle to/from downtown Annapolis and the Naval Academy if the hotel is not within 1.5 miles walking distance.
Performance Standards
The hotel must be located in Annapolis, MD, or within a 15-minute drive of the Naval Academy. It must accommodate full-size buses for guest loading/unloading and provide adequate private space for the reception and a suitable lobby for registration. The overall experience should align with the Naval Academy's reputation.
Contract & Timeline
- Type: Sources Sought / Market Research (RFI)
- Set-Aside: None specified
- Response Due: May 27, 2026, 2:00 PM EST
- Published Date: May 20, 2026
- Period of Performance: July 27-30, 2026
- Award Target: Contract award and hotel selection by July 13, 2026.
Submission Requirements
Interested parties must submit responses via email to Shere' C. Reese (shere.c.reese.civ@us.navy.mil). Responses should reference the RFI and include:
- Company name, address, Point of Contact, phone, and email.
- CAGE Code and DUNS Number.
- Business size under NAICS.
- Ability to support the scope of the requirement.
- Past performance efforts with similar scope (contract numbers, dollar value, period of performance).
- Indication of prime or subcontractor capability, including anticipated subcontracting percentage and business size of subcontractors. Submissions are limited to five (5) typewritten pages, 12-point font minimum.
Additional Notes
This is a market research announcement, not a request for proposal or a commitment to contract. The Navy will not assume liability for costs incurred in response. Respondents will not be notified of results, and questions may not be answered.