Motorola Communication System Upgrade RFQ- Amendment 0001

Solicitation / RFP / RFQ

This document is a Justification Review Document for a FAR Part 12 Sole Source Justification and Approval. It outlines the need to upgrade the Security Guard Branch Communications System at the U.S. Army Dugway Proving Ground, Utah. The action is to award a new Firm Fixed Price (FFP) contract for a brand-name Motorola-based communications system.

• Procurement and delivery of Motorola equipment.

• Installation in facilities and vehicles.

• System programming, testing, removal of obsolete hardware, and basic user training.

• The system must be Motorola-based to ensure seamless integration and interoperability with the existing infrastructure.

• The system must meet Department of War mission requirements for frequency, channel, and encryption.

• Contract Type: Firm Fixed Price (FFP)

• Estimated Value: $600,000

• Funding: Fiscal Year 2026, RDTE funds

• Projected Award: March 2026

• Period of Performance: Begins with contract award and continues until project completion.

• The solicitation will be posted on SAM.gov as a small business set-aside.

• All qualified offerors capable of meeting the requirement will be considered.

• Market research included a Sources Sought notice posted on SAM.Gov, which received 6 responses from qualified vendors.

• Small business set-aside.

• Competition will be among authorized Motorola resellers.

• The justification for sole source is based on the requirement for a brand-name Motorola system to ensure seamless integration and continued interoperability with the organization's existing proprietary radio and communication infrastructure.

• The document includes a detailed list of required materials, such as APX 8000 radios, batteries, chargers, software licenses, and antennas.

Statement of Work (SOW)

To upgrade the outdated communications infrastructure for the Security Guard Branch at U.S. Army Dugway Proving Ground, West Desert Test Center.

• Provide all labor, materials, equipment, installation, programming, and testing for a modernized Motorola-based communication system.

• Procurement and delivery of required Motorola communications equipment and accessories.

• Installation of equipment in designated facilities and vehicles.

• System programming according to mission-specific requirements (frequency, channel, encryption).

• On-site testing and validation.

• Removal of obsolete hardware (if applicable).

• Basic user training.

• Provision of manufacturer warranties and technical documentation.

• 40 portable radios for patrols.

• 10 multi-unit charging stations (capable of charging 6 radios/batteries simultaneously).

• 19 mobile radios for vehicle mounting.

• 4 base stations for static posts, including the dispatch headquarters.

• Final Delivery Location: West Desert Test Center, U.S. Army Dugway Proving Ground, Utah. Bldg. 4515.

• All work must comply with current DPG, Department of War, and Motorola technical standards.

Solicitation / RFP / RFQ

This solicitation, W911S626QA0060001, is for the upgrade, replacement, and configuration of an outdated Motorola-based communication system (Radios and Accessories) for the Dugway Proving Grounds (DPG) Security Guard Branch. The scope includes procurement and delivery of Motorola equipment, installation, system programming, testing, removal of obsolete hardware, and basic user training.

• Procurement and delivery of Motorola communication system equipment and accessories.

• Installation of equipment in facilities and vehicles.

• System programming and testing.

• Removal of obsolete hardware.

• Basic user training.

• Solicitation Issue Date: April 23, 2026

• Offer Due Date/Local Time: June 01, 2026, 12:30 PM

• NAICS Code: 334220

• Size Standard: 1250

• Pricing Arrangement: Firm Fixed Price for all listed items.

• Offers are due by June 01, 2026, 12:30 PM.

• Evaluation factors include: Products meet technical specifications, and Price.

• The government reserves the right to evaluate offers based on price and other factors considered most advantageous.

• This acquisition is set aside for Small Business.

• The document includes detailed line items for various Motorola radios, accessories, software licenses, and installation services.

• Delivery is expected within 60 calendar days from the date of award for all items.

• Inspection and Acceptance will occur at the destination (Dugway Proving Ground, UT).

• Numerous FAR and DFARS clauses are incorporated by reference, covering terms and conditions, payment, inspection, disputes, and other requirements.

Form / Attachment / Pricing Sheet

This document is a materials list for a Communication System Upgrade. It details the specific equipment and software licenses required for the project.

• Portable Radios: APX 8000 ALL BAND PORTABLE MODEL 2.5 (Qty: 40) with various enhancements including P25 9600 BAUD TRUNKING, SMARTZONE OPERATION, PROGRAMMING OVER P25 (OTAP), and AES ENCRYPTION AND ADP. FIPS 140-3 LEVEL 3.
• Mobile Radios: APX8500 ALL BAND MP (Qty: 19 and 4) with associated software licenses and accessories like mobile antennas and auxiliary speakers.
• Charging Equipment: Multi-unit and single-unit chargers for the portable radios.
• Software Licenses: Enhancements for Over The Air Provisioning, SmartZone, ASTRO 25 OTAR W/ MULTIKEY, ASTRO DIGITAL CAI OP APX, and P25 TRUNKING SOFTWARE APX.
• Control Stations: Components for base and control stations, including power supplies and microphones.
• Installation Services: A single line item for device installation.

This list is critical for bidders to understand the exact hardware and software components required for the communication system upgrade. It directly informs procurement needs, potential vendor sourcing, and pricing strategies for proposals. Bidders should pay close attention to the specific models, quantities, and required software enhancements to ensure accurate and competitive bids.

Sources Sought Notice

This notice is a market research tool issued by MICC Dugway Proving Ground (DPG), UT, to identify capable vendors for a Radio System Upgrade. The government intends to procure this requirement competitively if sufficient interest from qualified vendors is identified. The procurement may be set aside for small businesses or conducted via full and open competition based on market research results.

The requirement is for the purchase, installation, and programming of a Motorola-based communication system for security forces at DPG. This includes:

• 40 APX 8000 All Band Portable Radios and associated accessories (batteries, encryption, programming).
• 19 APX8500 All Band Mobile Radios and associated accessories (antennas, software licenses, warranties).
• 4 Base Stations (APX8500) and associated accessories (power supplies, antennas, microphones).
• 10 Multi-unit charging stations.
• Removal of obsolete hardware.
• Basic user training.
• Manufacturer warranties and technical documentation.

The statutory authority for potential brand name procurement is 41 U.S.C. §1901 (FAR 13.501).

Contract type is to be determined after market research. The NAICS code is 334220 with an SBA Size Standard of 1,250 employees.

Interested parties must submit a statement of interest (max 5 pages) via email to jackson.b.martinez.civ@army.mil by January 29, 2026, 5:00 PM local time. Responses should include:

1. Firm details (name, POC, CAGE, UEI, NAICS, business size/status).
2. Interest in prime contracting or subcontracting/teaming.
3. Previous experience on similar requirements.
4. Information on commercial availability, pricing, delivery, and terms.
5. Recommendations for structuring the contract for small business competition.
6. Identification of any restrictive practices.
7. Recommendations for improving the approach/specifications/PWS.

Encourages responses from small businesses in all socioeconomic categories (8(a), SDB, HUBZone, SDVOSB, WOSB). The final determination for set-aside or full and open competition is at the government's discretion.

This notice is for market research only and does not constitute an RFQ/IFB/RFP. No quotes or proposals are being accepted at this time. The Government will not pay for information submitted. Potential offerors must monitor sam.gov for any future solicitation. A site visit may be conducted if adequate interest exists.