Notice of Intent to Sole Source Replacement Locking Electronics

Solicitation / RFP / RFQ

The National Institute of Standards and Technology (NIST), Atomic Devices and Instrumentation Group is seeking to procure a custom control electronics system replacement for an Ultrastable Cavity-laser System. The system must provide Pound-Drever-Hall laser frequency stabilization, temperature control for the Electro-Optic Modulator (EOM) and vacuum chamber, and all necessary components for full functionality. The goal is to upgrade existing locking electronics for seamless integration and minimal disruption to research activities, enabling precise laser frequency stabilization and temperature control to support scientific research.

• Item 1: SYNCRO control unit in a 19", 3U enclosure.

• Customized configuration to upgrade existing locking electronics.

• Servo loop electronics for Pound-Drever-Hall laser frequency stabilization with high-bandwidth PIID controller.

• ORC-TEC Temperature Controller for EOM and vacuum chamber temperature stabilization.

• All additional components needed for full functionality.

• Installation of the SYNCRO unit at the user's lab in Boulder, CO.

• Period of Performance: Delivery and installation expected 8 weeks ARO (After Receipt of Order).

• Warranty: 12 months manufacturer warranty included.

• Delivery Date: Goods, installation, and training to be completed no later than 10 weeks ARO.

• Inspection and Acceptance: To be completed once the system is fully installed by the vendor.

• Planning Considerations indicate that US citizens are required on-site, and foreign nationals require pre-registration 30 days prior.

• Separately priced options and services may be available (Item 2).

• Vendor technician is required on-site for installation.

• Government acceptance testing is planned for 7 business days.

Solicitation / RFP / RFQ

This document outlines the requirements for the procurement of a custom control electronics system replacement for an Ultrastable Cavity-laser System. The National Institute of Standards and Technology (NIST) seeks to acquire a system that provides Pound-Drever-Hall laser frequency stabilization, temperature control for the Electro-Optic Modulator (EOM) and vacuum chamber, and all necessary components for full functionality. The goal is to upgrade existing locking electronics for seamless integration and minimal disruption to research activities, enabling precise laser frequency stabilization and temperature control for high-quality experiments.

• Item 1: Locking Electronics for Ultrastable Laser Stabilization (Quantity: 1)

  • SYNCRO control unit in a 19", 3U enclosure.
  • Customized configuration to upgrade existing electronics.
  • Servo loop electronics for Pound-Drever-Hall laser frequency stabilization with high-bandwidth PIID controller.
  • ORC-TEC Temperature Controller for EOM and vacuum chamber temperature stabilization.
  • Installation of SYNCRO unit at user's lab in Boulder, CO.

• Separately Priced Options and Services: Item 2 (minimum specifications, quantity, and specifications to be listed).

• The document does not explicitly state the contract type, period of performance, or estimated value.

• Planning Considerations: Potential vendors may need to visit the site. US citizens are required on-site; foreign nationals require pre-registration. Vendor representatives may be on-site for more than three days.

• Shipping & Delivery: Delivery of goods, installation, and training must be completed no later than 10 weeks ARO. Direct delivery to the building is required, and the building has a loading dock.

• Electronic Media: Requirements for software, electronic manuals, or license keys are to be specified.

• Installation: Vendor technician on-site is required, including rigging, uncrating, unpackaging, equipment set-up, start-up services, and turn-key installation.

• Facility/Utility Considerations: Power availability, voltage, max current, phase, frequency, and NEMA plug type are to be specified.

• Warranty: A 12-month warranty is required, including labor and parts.

• Training: On-site training may be required, with specified scope, number of trainees, and training materials.

• Inspection and Acceptance: Planned government acceptance testing is 7 business days. Inspection and acceptance are expected to be completed once the system is fully installed by the vendor, approximately 8 weeks ARO.

• Not explicitly stated in this document.

• Government furnished material/equipment is not applicable (N/A).

• Travel requirements are to be included as part of appropriate sections (maintenance, repair, etc.) or as a separate line item, reimbursable per Federal Travel Regulation.