Sources Sought for Surgical Grade Instrumentation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 7, is conducting market research through a Sources Sought notice to identify qualified businesses capable of providing Surgical Grade Instrumentation. This is for the Atlanta VAMC to replenish surgical trays with high-quality instruments. Responses are due by April 14, 2026, at 12:00 p.m. EST.
Scope of Work
The VA requires high-quality surgical-grade instruments to enhance surgical capabilities and ensure high standards of patient care at the Atlanta VAMC. This procurement aims to replenish surgical trays that currently contain non-conforming instruments (damaged, rusty, single-use, or lacking proper identification). The instruments must support elective and urgent/emergent surgical cases.
Key requirements include:
- Made of high-quality German Stainless Steel for durability and corrosion resistance.
- Autoclavable and compatible with standard sterilization processes.
- Clearly marked with catalog number and barcode scanning.
- High resistance to wear, rust, and damage.
- Lightweight and easy to clean.
- Minimum 3-year warranty.
- Comprehensive documentation (usage, maintenance, warranty).
- Delivered unsterile, requiring reprocessing by Sterile Processing Service (SPS).
- Vendor compliance with VA's policy for Vendors/Service Providers while on premises.
- Applicable Directives: VHA Directive 1220 and VHA Directive 1116.
Contract & Timeline
- Type: Sources Sought / Market Research (NOT a solicitation)
- Set-Aside: Preferably Service Disabled Veteran Owned Small Businesses or Small Businesses (other than small businesses accepted for market research).
- Response Due: April 14, 2026, 12:00 p.m. EST
- Published: April 8, 2026
- Place of Performance/Delivery: Joseph Maxwell Cleland Atlanta VAMC, 1670 Clairmont Rd, Decatur, GA 30033.
Submission Requirements
Interested parties must email responses to jeremy.calligan@va.gov. Responses shall include:
- Capabilities Statements.
- SAM UEI number.
- Indication of whether the requirement is on GSA/FSS schedule or Open Market.
- Name and description of the equipment offered, including characteristics and pictures (if available).
- Availability and estimated delivery of the equipment.
- Products must meet or exceed the specifications in the DRAFT Statement of Work and Salient Characteristics.
Additional Notes
This is for information and planning purposes only; no proposals or quotes are being requested or accepted. No contract will be awarded from this notice. All interested parties must be registered, active, and verified in SAM to be considered for future awards. Facsimile or telephonic responses will not be accepted.