Sources Sought for WWYK200131 - Repair Chilled Water System, Bldg. 2280

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the repair of the chilled water system at Building 2280, Tinker Air Force Base, Oklahoma.

• Furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals for the repair.

• Perform a site investigation to verify existing conditions; additional as-built drawings are available.

• Identify and provide necessary logistical, architectural, and structural work elements not explicitly identified in project documents.

• Ensure the repaired system is complete, fully operating, and ready for Government use.

• Repair or replace portions of existing work altered during construction to match adjoining work.

• Project Manager (PM): Minimum 10 years of combined experience, with at least 2 years as a Project/Program Manager. Must be available within 1 hour of notification.

• Quality Control Manager (QCM): Responsible for the Contractor Quality Control Program. Minimum qualifications specified in section 01 45 00.00 10.

• Site Safety and Health Officer (SSHO): Responsible for the Contractor Health and Safety Program. Minimum qualifications specified in EM 385-1-1.

• Project Superintendent: Minimum 5 years of construction experience, with at least 2 years as a superintendent on similar commercial projects. Must have documented safety training.

• Contractor personnel require appropriate identification badges (AFMC Form 387).

• Location: Tinker Air Force Base, Oklahoma.

• Working Hours: Normal duty hours (0700 – 1600 Monday-Friday), with utility outages as an exception. Weekend/holiday work may be authorized for schedule adherence at no additional cost to the government.

• Quality Control: Contractor must establish an inspection system, a method for deficiency prevention, and maintain inspection files. QC staff must be present on-site when work is performed.

• Health and Safety: Adherence to Commander's Statement of Safety Intent, OSHA VPP, Emergency Evacuation Procedures, and Mishap Reporting is required. Compliance with Bioenvironmental Regulations (lead-based paint, ventilation, welding, noise, confined spaces) is mandatory.

• Access: Work may occur in controlled/restricted areas requiring secure area badges (AF Form 1199C). Escorts are required for personnel access.

• Airfield Operations: Work may occur in airfield operations areas, requiring pre-coordination and an Airfield Construction Waiver.

• Affirmative Procurement: Use of EPA-designated and USDA-designated biobased items is included.

• Environmental Management: Lead-based paint (LBP) concerns identified; removal must be performed by trained workers.

• Documentation: Strict adherence to file naming conventions and submission requirements for proposals, RFIs, submittals, daily reports, progress reports, and other documents.

• Construction Schedule: A baseline schedule must be submitted within 10 days of Notice to Proceed (NTP).

• Record Drawings: Working and final record drawings (CAD format) are required.

• O&M Manuals and Training: Required a minimum of 30 days prior to final inspection.

• DD Form 1354: Required for transfer and acceptance of military real property.

• Government Furnished Information: Drawings, specifications, and reference documents are provided on an attached CD.

• 'OR EQUAL' Clause: Specific manufacturers/model numbers indicate design intent and minimum standards; substitutions must be clearly identified and proven equal.

• Attachments: Includes Appointment of Security Representative Letter, Controlled Area Training/Procedures, and Recovered Materials Determination Form.

Solicitation / RFP / RFQ

This solicitation is for the "Repair Chilled Water System, Bldg. 2280" at Tinker Air Force Base, Oklahoma. The project requires the contractor to furnish all labor, tools, parts, materials, facilities, and transportation necessary for the repair. The estimated magnitude of this project is more than $10,000,000.

• Repair of the Chilled Water System in Building 2280.

• Furnishing of all labor, tools, parts, materials, facilities, and transportation.

• Contract Type: Firm Fixed Price.

• Period of Performance: 440 calendar days after receipt of Notice to Proceed.

• Estimated Magnitude: More than $10,000,000.

• Proposals are due by 05:00 PM local time on March 13, 2026.

• Offers must be submitted to the address specified in Item 8.

• Evaluation factors are detailed in Section J, "Evaluation Factors for Award."

• This solicitation is a 100% Small Business Set-Aside.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Size Standard: $45,000,000.00 Annual receipts.

• Funds may not be presently available for this contract; obligation is contingent upon availability of appropriated funds.

• Offerors are urged to inspect the site where the work will be performed (see FAR 52.236-27).

• A preconstruction conference may be conducted.

• Attachments include "Instructions to Bidders (2-Step)", "Evaluation Factors for Award (2-Step)", and "Additional Clauses."

Other / Unclassified

This document contains several Federal Acquisition Regulation (FAR) clauses that are relevant to potential bidders:

• FAR 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020): This clause requires offerors to represent and certify that they do not engage in specific activities related to Iran, such as exporting sensitive technology or engaging in certain transactions with the Iranian government or its entities. It includes definitions for 'Person' and 'Sensitive technology' and outlines exceptions for trade agreements.
• FAR 52.236-28 Preparation of Proposals-Construction (Oct 1997): This clause provides instructions on how construction proposals should be prepared and submitted, including requirements for manual signatures, initialing changes, and potential bases for proposed prices (e.g., lump sum, alternate prices). It also addresses the submission of all items and alternate proposals.
• FAR 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024): This clause prohibits the delivery or operation of FASC-prohibited unmanned aircraft systems (UAS) and the use of Federal funds for their procurement or operation. It defines relevant terms, outlines procedures for checking the SAM.gov list of covered entities, and details exemptions, exceptions, and waivers.
• FAR 52.214-31 Facsimile Bids (Dec 1989): This clause permits the submission of facsimile bids and outlines the requirements for their submission, including that they must arrive by the specified time. It also states that the Government may award solely on a facsimile bid but may request the original signed bid. The clause details risks associated with facsimile transmission.

These clauses impose specific requirements, prohibitions, and submission instructions that bidders must adhere to. Understanding these FAR clauses is crucial for preparing compliant proposals and ensuring eligibility for the opportunity. Specifically, bidders need to be aware of the Iran-related certifications, proposal preparation guidelines for construction, restrictions on unmanned aircraft systems, and the option to submit facsimile bids.

Solicitation / RFP / RFQ

This document outlines the "Instructions, Conditions, and Notices to Bidders (ITB)" for a two-step sealed bidding procurement process. The government intends to award a single construction contract based on a Request for Proposal (RFP), Statement of Work (SOW), drawings, and specifications. All project documents will be posted on SAM.gov.

• The procurement uses a two-step sealed bidding procedure: Step One involves technical proposal submission and evaluation (no pricing). Step Two involves sealed priced bids from technically acceptable offerors.

• Proposals must be clear, concise, and provide sufficient detail to demonstrate how the bidder will meet requirements.

• Bidders must acknowledge receipt of any amendments.

• A site visit is mandatory for eligibility.

• Contract award will be made to the technically acceptable bidder with the lowest evaluated price.

• Proposals must be submitted electronically via email or DoD Safe, with specific formatting requirements (e.g., no password-protected files, specific software versions, text searchability for PDFs).

• File suppression utilities (e.g., zip files) are not accepted.

• Bidders must submit only one proposal.

• The government may conduct administrative exchanges but will not establish formal "opening" and "closing" of discussions or request final proposal revisions.

• Technical proposals will be evaluated against technical subfactors defined in Section M.

• Pricing proposals will be evaluated for reasonableness, balance, and realism.

• Key deadlines and milestones are detailed throughout the document, including proposal submission dates and the proposal acceptance period.

• Bidders must attend the initial site visit to be eligible.

• Bidders must have a current assessment in the Supplier Performance Risk System (SPRS) with a score of at least 110, or submit a Plan of Action and Milestone (POA&M).

• A bid guarantee (minimum 20% of proposal) is required.

• The Contracting Officer (CO) and Contract Specialist (CS) are the sole points of contact.

• Specific formatting requirements for pages, text size, and margins are detailed.

• Legible tables, charts, graphs, and figures are permitted, with specific size and font limitations.

• Proprietary information should be marked.

• Bidders must provide a detailed price proposal with supporting documentation, including subcontractor quotes, in-house calculations, and estimating notes.

Solicitation / RFP / RFQ

This document outlines the "Section M - Evaluation Factors for Award" for a two-step sealed bidding procurement process. The government intends to award a single contract to the responsible bidder who is technically acceptable and offers the lowest evaluated price.

• The procurement uses a two-step sealed bidding procedure (FAR Subpart 14.5).

• Step One involves the submission and evaluation of technical proposals, with no pricing involved.

• Step Two involves the submission of sealed priced bids from technically acceptable offerors.

• Bidders must comply with all solicitation requirements, terms, and conditions. Exceptions must be clearly identified with supporting rationale.

• Site visits may be conducted during Step One to assess bidder potential.

• Not explicitly detailed in this document, but it references FAR 52.214-10 for Contract Award-Sealed Bidding.

Step One (Technical Proposal Evaluation):

• Evaluation is based on the offeror's technical approach.
• Does not consider price.
• Uses technical subfactors: Capability and Management, and Schedule and Planning.
• Each subfactor will receive an "Acceptable," "Reasonably susceptible of being made acceptable," or "Unacceptable" rating.
• A proposal must receive an "Acceptable" rating in every subfactor to be considered technically acceptable for Step Two.
• Deficiencies in a subfactor may lead to an "Unacceptable" rating and elimination from the competition.
• The government may request additional information or clarification.

Step Two (Pricing Proposal Evaluation):

• Only technically acceptable proposals from Step One will be considered.

• Award will be made to the responsible bidder with the lowest evaluated price.

• Pricing proposals will be evaluated for reasonableness (completeness, balanced pricing, realism).

• The government may evaluate prices of other bidders to ensure adequate price competition.

• Pricing proposals must comply with the "Instructions to Offerors" (ITO).

• Total Evaluated Price (TEP) will be calculated for evaluation purposes.

• Not specified in this document.

• Bidders are urged to submit their best technical proposals initially.

• The government reserves the right to reject bids.

• All proposed dollar amounts and rates must be rounded according to specified formats.