Sources Sought - Keesler Reverse Osmosis PM Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) Healthcare Contracting Division-South is conducting a Sources Sought for Reverse Osmosis (R.O.) Preventative Maintenance (PM) Services at Keesler Air Force Base, Biloxi, MS. This is market research to identify qualified small or large businesses capable of providing comprehensive maintenance for R.O. machines and water purification units. Responses are due by March 24, 2026, at 1000 CST.
Scope of Work
The contractor will provide preventative maintenance for 4 WRO300H Reverse Osmosis Machines and 1 CWP 100, Model WRO H/S water purification unit (MAR COR PIN 920-03-835 Rev 1). Services must adhere to Original Equipment Manufacturer (OEM) specifications, US, State, and Local laws, Joint Commission requirements, and Association for the Advancement of Medical Instrumentation (AAMI) standards for critical water systems.
Key maintenance tasks include:
- Monthly: Changing pre-filters, water testing (Bacteria & LAL Test for Endotoxins), heat sanitation for R.O. machines; performance review, pre-filter replacement, membrane disinfection, water testing, and Minncare delivery for CWP unit.
- Quarterly: Calibrating water quality monitors, AAMI Chemical Water Tests, and replacing carbon block filters for R.O. machines; cleaning membranes and exchanging rental DI Tanks for CWP unit.
- Semi-Annually: Inspecting/replacing Pyrogen and Bicarb Vent Filters, and performing AAMI Chemical Water Tests for CWP unit.
- Annually: Rebedding/replacing media in carbon filter tanks, and replacing seals, spacer kits, and riser tubes/o-rings for CWP unit.
- Water Quality Monitoring: Providing testing per AAMI ST-108 guidelines, with results delivered within 10 calendar days.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research Only)
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance
- Period of Performance: One base year (June 1, 2026 - May 31, 2027) and four option years, extending through May 31, 2031.
- Set-Aside: None specified at this stage.
- Response Due: March 24, 2026, 1000 CST
- Published: March 17, 2026
Submission Requirements
Interested parties must be registered in SAM.gov and submit a capabilities statement via email. The statement should include company name, address, point of contact, Unique Entity ID, business size (per NAICS 811210), and any questions regarding the Performance Work Statement (PWS). Only non-proprietary information should be submitted.
Performance Standards
- Field Service Reports (FSRs) required within 72 hours of service.
- Water quality test results within 10 calendar days of sampling.
- Contractor must be available for 24/7 servicing, with routine calls responded to within 48 hours.
- Personnel must be fully qualified field engineers/technicians.
Points of Contact
- Contract Specialist: Dale Padro (dale.a.padro.civ@health.mil)
- Contracting Officer: Stefany Gonzalez (stefany.gonzalez.civ@health.mil)