Sources Sought - MXG Automated Benchstock

Statement of Need (SON)

To procure an Automated Bench Stock Machine to enhance bench stock management, improve FOD control, and streamline man-hour asset accountability for the 140th Maintenance Group (MXG).

• Implement an automated system for managing consumable items used in aircraft maintenance tasks.

• Provide readily accessible bench stock items within the maintenance work area.

• Eliminate the need for manual paperwork or communication with LRS/Materiel Management Activity for item consumption.

• Replenish items in bulk quantities to reduce workload for logistics support activities.

• Manages bench stock at 100% stock level, preventing overstocking beyond 200%.

• Utilizes a Restock Report to trigger replenishment when items reach 50% stock, reducing human error and stock-outs.

• Replaces the manual red/green flagging system with an automated deduction of issued items.

• Controls wastage and eliminates the possibility of Foreign Object Debris (FOD) by automatically deducting items from total stock.

• Reduces physical inventory counts from days to hours.

• Upholds safety, FOD prevention, and hardware accountability protocols.

• Saves significant man-hours.

• Not explicitly stated, but implied to be within the 140th MXG's maintenance work area.

• The system must comply with DAFI 21-101 and AFMAN 23-122.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for an Auto-Vending Benchstock/Hardware Dispenser. It details the required capabilities, software features, enclosure specifications, and warranty terms that a proposed machine must meet to be considered equal for procurement.

• Capability: Must hold 1000+ unique items (minimum 940 items), manage items at 100% stock level (not exceeding 200% in a bin), list items on a Restock Report at 50% for replenishment, feature an automated system to replace manual flagging, and allow item search by NSN, Nomenclature, Multiple Part Numbers, or bin location. It must also automatically deduct issued items to control wastage and prevent Foreign Object Debris (FOD).
• Software: Requires technical support for system errors.
• Enclosure: Must be relocatable and occupy less than 25 sq ft.
• Warranty: Must include on-site repairs or shipping for repairs, and offer on-site training and set-up assistance.

This document defines the essential technical and functional requirements for the auto-vending machine. Bidders must ensure their proposed solution meets all these salient characteristics to be considered compliant and eligible for this opportunity. It directly informs product selection and proposal development.