Sources Sought Notice-Exam Lights Recessed
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically W40M MRC0 WEST, is conducting market research through a Sources Sought Notice to identify potential sources for Recessed Exam Lights for Fort Carson, CO. This notice seeks information on systems meeting specific clinical and technological requirements, including installation and removal services. This opportunity is a Total Small Business Set-Aside. Responses are due by April 24, 2026, at 5:00 PM UTC.
Scope of Work
The requirement is for a lighting system primarily for vaginal deliveries, ensuring a sterile field, bright, focused, and homogenous illumination deep into the birth canal, and accurate tissue color assessment.
Key technological requirements include:
- Remote aiming of the light beam from a distance via remote or wand.
- Light fixture fully recessed into a standard ceiling grid.
- Minimum brightness of 14,000 LUX at 3 meters and 49,000 LUX at 1 meter.
- A single controller capable of operating multiple light heads simultaneously.
- Energy-efficient, long-lasting light source with minimal heat production.
System compatibility:
- Standard hospital ceiling heights and grid systems.
- Standard hospital electrical systems.
- Includes both a wall-mounted control panel and a handheld wand.
Other requirements include:
- Installation, inspection, and warranty certification for single or up to two flush ceiling mounted exam systems, including pre-installation walk-through, installation, and full functional testing.
- Direct-To-Site Setup Service, including damage inspection and replacement coordination.
- Delivery Monday-Friday, 0800-1500, to 1650 Cochrane Circle, BLDG 7500, Fort Carson, CO 80913.
- Removal of existing equipment from specified rooms (RM 3823, 3822, 3821, 3820, 3819, 3805, 3808, 3809, 3811) in Building 7500.
- Vendor is responsible for the coordination of the disposition of existing equipment.
- Equipment can be shipped fully assembled or assembled on-site by the vendor.
- Vendor's point of contact to be provided at the time of award.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: April 24, 2026, 5:00 PM UTC
- Published: April 20, 2026
Additional Notes
This notice is for market research purposes to identify qualified sources. It does not constitute a solicitation or guarantee a future award. Interested parties should review the detailed requirements and submit responses accordingly. Contact: Joseph Flores (joseph.a.flores.civ@health.mil).