Sources Sought Notice for Potential Equivalents for Reusable Medical Device Inventory System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Shiprock Service Unit, is conducting a Sources Sought to identify potential equivalents for a Reusable Medical Device (RMD) Inventory Tracking System. This system will monitor and track RMDs throughout the sterilization process, providing real-time visibility and integrating with existing platforms. Responses are due by June 15, 2026, at 10:00 AM MDT.
Scope of Work
The requirement is for an RMD inventory tracking system that monitors and tracks the location and movement of RMDs from initial documentation through assembly, sterilization, storage, and delivery to the point of use. Key integration requirements and salient characteristics include:
- M-Systems (Electronic Health Record Platform): Integration without major modification, support for HL7 v2/v3 and/or FHIR, bidirectional data exchange (patient identifiers, surgical case data, provider info, instrument utilization), association of records with patient encounters, real-time data sync, configurable data mapping, and secure, HIPAA/HHS IS2P/FISMA/NIST SP 800-53 compliant data transmission.
- Steris (Mobile Sterile Processing Unit): Direct interface with automated sterile processing equipment (washer-disinfectors, ultrasonic cleaners, cart washers, sterilizers), automatic capture of cycle parameters, real-time data ingestion, support for standard communication protocols (HL7, TCP/IP, serial, vendor-neutral APIs), compatibility with proprietary data outputs, functionality in mobile environments, and audit-ready records compliant with AAMI, AORN, FDA, and The Joint Commission.
- Cerner (Future-State Electronic Health Record Compatibility): Capability to integrate with commercial EHR platforms like Cerner, support for FHIR-based APIs, reconfigurable interfaces, migration and retention of historical data, linking tracking info to surgical case/patient safety/infection control records, uninterrupted functionality during EHR transitions, and data integrity across legacy and future environments.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS: 541512 - Computer Systems Design Services (Small Business Size Standard: $34.0 million)
- Set-Aside: Market research will consider Buy Indian Act (25 U.S.C. 47) opportunities first, then Small Business Act (41 U.S.C. 3104) set-aside programs.
- Response Due: June 15, 2026, 10:00 AM MDT
- Published: June 5, 2026
Submission Requirements
Interested parties must submit responses via email to Rodney.Brown@ihs.gov with the subject line "BN-GSUT2-20265925". Submissions must include:
- Identification of potential equivalents and manufacturer/system information.
- Statements comparing equivalents against salient characteristics.
- Company Profile: UEI, Name, Address, Primary POC, business size, type of ownership, socio-economic status (8(a), WOSB/EDWOSB, SDVOSB, HUBZone), Native American ownership, SAM.gov representations, and other related documentation.
- Brief capability statement, including current/past performance or established contracts.
- Indian-owned Small Business Economic Enterprises (ISBEEs) and Indian-owned Economic Enterprises (IEEs) must also submit a completed IHS IEE Representation Form (attached to the original notice).
Additional Notes
This is not a solicitation; it is for market research to determine acquisition strategy, competition, set-asides, and to locate Indian-owned economic enterprises. SAM.gov registration is required at the time of offer/award. No telephone inquiries will be accepted, and no feedback will be provided.