Sources Sought Notice for Public Relations Media Software
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Energy (DOE) Office of Public Affairs (PA) has issued a Sources Sought Notice to identify industry capabilities for media relations management software. This is for information and planning purposes only and does not constitute a solicitation. The DOE is seeking to improve press release and media advisory distribution, evaluate media relation project impact, monitor social media, and integrate user activities. Responses are due by February 10, 2026, at 4:00 PM EST.
Purpose & Scope
The DOE Office of Public Affairs aims to procure comprehensive media relations management software. The desired software should include:
- A comprehensive media database with local, regional, and national journalist contacts, regularly updated, and featuring a Media Search Function.
- Customizable journalist and publication profiles with multi-user access and note-taking capabilities.
- Integrated activity and project management for tracking updates and sharing user activity.
- A user-friendly clipping system for media hits and radio.
- Unlimited press release and media advisory distribution via an online system/portal with smartphone capability.
- Automatic tracking of email opens/reads for sent releases and announcements.
- Near real-time social media monitoring (e.g., Facebook, YouTube, Flickr, X) to measure prominence, impact, and sentiment, with alerts for top articles.
- Reporting capabilities for social media and news media monitoring metrics, including graphs and charts.
- Training and technical support (online, in-person, phone).
- Ability to import large Excel sheets of reporter lists.
Requested Information
Interested contractors should submit responses (max 4 pages, Microsoft Word or Adobe PDF, 12-point font, 1-inch margins) addressing:
- Company Overview: Brief description, small business status, NAICS codes, UEI Number, CAGE Code, GSA Contract Number (SIN 54151ECOM), contact information, and website.
- Company Capabilities: Detailed experience with services outlined in the draft SOW (including scope, complexity, timeframe, government/commercial experience, certifications), pricing information and basis, identification of any restrictive conditions, recommendations for improvement, and proposed measures for contract success monitoring.
Feedback on the draft Statement of Work (SOW) is also welcomed to improve requirements and clarity.
Submission Details
- Response Due: February 10, 2026, at 4:00 PM EST.
- Submission Method: Email to Heather Leonard at heather.leonard@hq.doe.gov.
- Confidentiality: Proprietary information should be minimized and clearly marked.
- Costs: All costs associated with responding are at the interested party's expense.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration (Anticipated): One (1) base year and four (4) option years if a solicitation is issued.
- Set-Aside: None specified (market research stage).
- Published: January 27, 2026.
- Place of Performance: Department of Energy, Office of Public Affairs, 1000 Independence Ave., SW, Washington D.C. 20585.
Additional Notes
This notice is for information and planning purposes only and does not constitute a solicitation. Not responding does not preclude participation in any future Request for Quote (RFQ), if issued. All responses must be unclassified.