Sources Sought Notice - Hopi Healthcare Radiologic Equipment PM and Repair Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), under the Department of Health and Human Services, has issued a Sources Sought Notice for Radiologic Equipment Preventative Maintenance (PM) and Repair Services at the Hopi Health Care Center in Polacca, Arizona. This is market research to identify qualified Indian Economic Enterprises (IEE) or Indian Small Business Economic Enterprises (ISBEE). Responses are due by January 23, 2026, at 1:00 PM Local Time.
Scope of Work
The contractor will provide comprehensive preventative maintenance (monthly, semi-annual, and annual) and emergency repair services for various radiographic medical equipment. These services are specifically for the dental and radiology departments and cover equipment not serviced by the Indian Health Services Bio-Med Department. The equipment list includes:
- SHIMADZU RADSPEED PRO DR Radiographic System
- SHIMADZU MOBILEDART EVOLUTION DR Radiographic System
- HOLIGIC DISCOVERY A Bone Densitometry X-Ray
- PLANMECA OY PROX Dental Intraoral X-Ray units (multiple) Only new Original Equipment Manufacturer (OEM) medical supplies, equipment, and services will be accepted; remanufactured or gray market items are not permitted.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- NAICS Code: 811210 (Diagnostic imaging equipment repair and maintenance services)
- Place of Performance: Hopi Health Care Center, Polacca, Arizona, United States
- Set-Aside: Priority will be given to Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE), utilizing set-asides to the maximum extent possible in accordance with the Buy Indian Act.
- Response Due Date: January 23, 2026, 1:00 PM Local Time
- Published Date: January 16, 2026
Eligibility & Submission Requirements
This is strictly a Sources Sought notice; do not submit pricing information or quotes. Interested firms must respond in writing and meet the following criteria:
- Be registered in the System for Award Management (SAM).
- Be an OEM, authorized dealer, authorized distributor, or authorized reseller, verified by an authorization letter from the OEM.
- Mandatory: Self-certify eligibility as an Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) using the designated IHS Indian Economic Enterprise Representation form. This form requires details such as the Federally Recognized Tribal Entity, 51% owner, business name, DUNS, and certifying signature.
Required Information for Response:
- Company name, Point of Contact (name, title, phone, email)
- FSS / SEWP Contract number (if applicable)
- DUNS number or SAM Unique Entity Identifier Number, Tax ID number
- Indication of business category (IEE or ISBEE)
- A capability statement addressing qualifications and ability to provide the requirement.
- Documentation from the manufacturer (if applicable) of being an authorized distributor.
- The completed designated IHS Indian Economic Enterprise Representation form.
- Identification of the Federally Recognized Indian Tribe or Alaska Native Corporation for IEE status.
Additional Notes
This notice is for market research purposes only to determine the availability of qualified IEE/ISBEE firms and does not constitute a solicitation or commitment to award a contract.