Sources Sought Notice - HVAC Repair Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Great Plains Area Office, is conducting a Sources Sought Notice for HVAC Repair Services at the Woodrow Wilson Keeble Memorial Health Care Center (WWKMHCC) in Sisseton, SD. This market research aims to identify qualified Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses. Responses are due by February 18, 2026, at 1:00 p.m. Central Time.
Scope of Work
The requirement is for comprehensive HVAC system repairs. Specific tasks include:
- Replacing 29 motorized actuators controlling louvers in the generator room with units equal to Johnson Controls model M9216-BGA-2 or equivalent. Operation must be tested and verified with the Metasys building automation system.
- Replacing the scroll compressor for the existing water-to-water heat pump (Johnson Controls, Model RWXW360R4CEBNNSSF) in accordance with manufacturer's O&M. Operation must be tested and verified with Metasys. The anticipated period of performance is 30 days from the date of award.
Contract & Timeline
- Type: Sources Sought Notice (for market research only)
- Set-Aside: Buy Indian Set-Aside (BICiv) is indicated for potential future acquisition. Market research specifically targets ISBEE, IEE, or Other Small Businesses.
- Anticipated NAICS Code for Acquisition: 2382200 – Plumbing, Heating, and Air-Conditioning Contractors.
- Response Due: February 18, 2026, 1:00 p.m. Central Time.
- Published: February 4, 2026.
- Place of Performance: Woodrow Wilson Keeble Memorial Health Care Center, Sisseton, SD.
- Payment: Future awards will require use of the Invoice Processing Platform (IPP).
Capability Statement Requirements
Interested parties should submit a capability statement (not exceeding 10 single-sided pages) including:
- Overview of opinions on project difficulty/feasibility and innovative ideas.
- Current capability, capacity, prior similar experience, organizational experience, and examples of past government contracts.
- UEI number, organization name, address, point of contact, and business size/type (e.g., 8(a), HUBZone) pursuant to NAICS code 541380 - Testing Laboratories and Services.
- Indication of current certified small business status on the first page.
Additional Notes
This notice is for informational and planning purposes only and is not a solicitation. IHS does not intend to award a contract based on responses or pay for preparation of information. A Request for Quote (RFQ) may be issued later.