36C78626Q50125 -- S208

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial and custodial services for the Rock Island National Cemetery, ensuring the facility maintains the high standards of a national shrine, honoring Veterans and their families.

• Services: Janitorial and custodial services including cleaning and sanitizing of office space, visitor areas, employee areas, public restrooms, and locker rooms.

• Areas: Approximately 4,141 sq ft of Administrative Building space and 1,408 sq ft of Public Restrooms.

• Supplies: Contractor must furnish all necessary supplies, including hand soap, toilet paper, paper towels, sanitary bags, wastebasket liners, urinal mats, and bio-based/green cleaning solutions, adhering to USDA Standards & NCA Directive 0058.

• Cleaning Requirements: Detailed daily, weekly, monthly, quarterly, and semi-annual cleaning tasks for floors (sweeping, mopping, vacuuming, stripping/sealing, steam cleaning), walls, doors, windows, furniture, restrooms, and kitchen areas.

• Specific Tasks: Includes emptying waste cans, cleaning fixtures, dusting, polishing, and ensuring all lights are off and doors are locked at the end of each workday.

• Quality Control: Contractor must establish and maintain a quality control program, including inspection systems and record-keeping.

• Defect Tolerance: No more than 4 valid defects per month for general cleaning services (SS-1) and restroom services (SS-2). Zero defects per month for periodic cleaning services (SS-3).

• Re-performance: Deficient work must be re-performed within 2 hours of notification for daily/weekly services, or within 1 day for periodic services.

• Reporting: Daily Restroom Checklist and other records must be maintained.

• Period: Base period of 365 calendar days from award, with 4 option years.

• Place: Rock Island National Cemetery, Rock Island Arsenal Bldg. 118, Rock Island, IL 61299.

• Work Hours: Monday-Friday, 4:30 p.m. - 9:30 p.m. (excluding Federal Holidays).

• Personnel Security: Contractors must obtain installation access, potentially pass background checks, and obtain visitor passes. Vehicle operators need valid registration and insurance.

• Conduct & Dress Code: Personnel must maintain professional appearance, be fully clothed, wear visible identification, exhibit decorum, and adhere to strict conduct standards on cemetery grounds, especially during services.

• Safety: Compliance with OSHA, VA, NCS regulations. Contractor is responsible for damages and insurance. Use of "green" or environmentally friendly cleaning agents is mandatory.

• Operational Impact: Work must not interfere with cemetery operations or interment services. Contractor personnel prohibited from operating within 250 feet of ongoing interment services.

• Site Manager: Contractor must provide an on-site Site Manager responsible for coordinating work and ensuring no impact on cemetery events.

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, providing "Instructions to Offerors - Commercial Items." It outlines general guidance for preparing proposals, specific instructions on format and content, and details the acquisition type and evaluation process for a competitive solicitation.

• Proposals must be complete and compliant with solicitation requirements.

• Offerors must thoroughly review specifications and understand contract requirements.

• Specific items to review before submitting include: completion and signing of form 1449, acknowledgment of amendments, inclusion of requested information for non-price and price evaluation factors, and provision of past performance questionnaires.

• The acquisition is a competitive solicitation.

• Award will be made to the offeror representing the best value to the Government.

• Offerors agree to hold prices firm for sixty (60) calendar days from the solicitation closing date.

• A single award contract is intended.

• Vendor Site Visit: June 10th, 2026, 8:00 AM CST at Rock Island National Cemetery, 5795 Nobel Drive, San Diego, CA. 92122. Notification of attendance is required by June 9th, 2026.

• Questions: Written questions raised during the site visit will be provided to all bidders. Questions after the site visit must be submitted via email by June 12, 2026, 3 PM CST to Anna.Straley@va.gov.

• Proposal Submission: Via email to Anna.Straley@va.gov by June 22, 2026, 4:30 PM CST. Subject line: 36C78625Q50091 _Company Name.

• Evaluation Factors:

  • Factor 1: Past Performance (Government may use CPARS and attached questionnaire; Federal Government contracts evaluated more favorably).
  • Factor 2: Technical Capability (Demonstrate understanding of PWS, proposed approach, performance work schedule, materials/uniforms, equipment, and quality control plan).
  • Factor 3: Price (Price analysis for fair and reasonable pricing).

• Basis of Award: Best value source selection, determined by an overall assessment of evaluation factors.

• Not explicitly stated in this document.

• Offerors must not alter solicitation files or attachments without prior written consent.

• It is the offeror's responsibility to ensure submissions are complete, viewable, and arrive by the deadline.

• Any questions must be submitted via email by June 22, 2026, 4:30 CST to Ralph.Crum@va.gov and will be addressed via amendment.

• Omitted required documents may preclude consideration.

• Options will be evaluated by adding their total price to the basic requirement's price.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the Rock Island National Cemetery. The National Cemetery Administration (NCA) requires these services to maintain the appearance and operational standards of the cemetery, which is considered a National Shrine.

• Comprehensive janitorial and custodial services for office spaces, visitor areas, employee areas, and public restrooms/locker rooms.

• Services include daily, weekly, monthly, quarterly, and semi-annual cleaning tasks.

• Specific tasks include sweeping, mopping, vacuuming, trash removal, cleaning of restrooms (toilets, sinks, floors, walls), dusting, window cleaning, and floor maintenance (waxing/buffing).

• Contractor must provide all necessary supplies (e.g., hand soap, toilet paper, paper towels, urinal mats, bio-based cleaning solutions, germicides, disinfectants).

• Contractor personnel must adhere to strict dress codes and conduct standards, including professional appearance and respectful behavior.

• Security requirements include background checks and mandatory "Security Awareness Training."

• The contract period is for one base year with four (4) option years.

• The solicitation includes various FAR and VAAR clauses, some with deviations.

• Offer due date: June 22, 2026, 16:30 local time.

• Proposals will be evaluated based on Past Performance, Technical Capability, and Price.

• Past performance evaluation will consider contracts completed within the last five years, with preference given to Federal Government contracts.

• Technical capability evaluation will assess the offeror's understanding of requirements and proposed approach, including work schedule, materials, equipment, and quality control plan.

• Price analysis will determine if prices are fair and reasonable.

• The acquisition is set aside for Small Business.

• NAICS Code: 561720 (Cleaning Services), Size Standard: $22M.

• A vendor site visit is scheduled for June 10th, 2026, at 8:00 AM CST.

• Questions must be submitted in writing by June 12, 2026, 3 PM CST.

• Proposals must be submitted via email by June 22, 2026, 4:30 PM CST.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5011, Revision No. 27) outlining minimum wage rates and fringe benefits for various occupations. It specifies rates for Illinois and Iowa, specifically for Scott County, Iowa, and Henry and Mercer Counties, Illinois. The document lists numerous job titles across various sectors, including administrative support, automotive service, health occupations, and technical occupations, along with their corresponding hourly wage rates.

This document is relevant to potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working under contracts covered by the Service Contract Act. Bidders must ensure their proposed labor costs comply with these determined rates to be compliant with federal regulations. It provides a baseline for labor costs associated with performing services under a government contract in the specified geographic areas.