Septic Tank waste removal services at Tahoma National Cemetery Award Announcement -- R499

Amendment / Modification

• This amendment extends the due date for quotes.

• The extension is to allow additional time for the publishing of answers to vendor questions and for vendors to review these answers.

• The closing date/time for quotes has been changed.

• The due date for quotes has been extended to April 28, 2026, at 12:00 PM Central Time.

Amendment / Modification

• This amendment (0001) extends the due date for quotes.

• The extension is to allow additional time for the publishing of answers to vendor questions and for vendors to review these answers.

• The closing date/time for quotes has been changed.

• The due date for quotes has been extended to April 28, 2026, at 12:00 PM Central Time.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5535, Revision No. 27) for the Service Contract Act, applicable to the area of Washington Counties of King and Snohomish. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working on contracts covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs align with these mandated rates to comply with federal regulations. It also outlines Executive Orders related to paid sick leave and minimum wage adjustments for federal contractors.

Statement of Work (SOW) / Performance Work Statement (PWS)

To retain septic pumping and inspection services for the Tahoma National Cemetery for one year.

• Provide septic tank pumping and inspection services for three existing septic tanks at Tahoma National Cemetery.

• Tanks include: Site A (1750-gallon), Site B (1750-gallon), and Site C (1000-gallon).

• Remove and dispose of all effluent, sewage, and other materials from the septic tanks.

• Clean up any spills or leaked materials during service.

• Visually inspect each tank during pumping for condition, accessibility, structural damage, leaks, baffle condition, and signs of improper operation.

• Test the septic tank alarm system on pump tanks during annual inspection.

• Period of Performance: One (1) Year with a possible One (1) Option Year.

• A new solicitation for a Five (5) Year Period of Performance will be published before mid-2027 to 2028 due to cemetery expansion.

• Place of Performance: Tahoma National Cemetery, 18600 SE 240th Street, Kent, WA 98042.

• Services to be performed by properly licensed personnel and equipment.

• Subcontracting requires prior written approval.

• Pumping volumes must not exceed tank capacity.

• Document and measure all removed volumes using calibrated equipment.

• Deliverables include: Pumping and inspection report for each tank, disposal documentation, and volume measurement records.

• All documentation to be provided to the COR electronically within five (5) business days of service.

• Contractor must prevent spills, leaks, or contamination of cemetery grounds and restore the site to its original condition.

• Contractor assumes responsibility for safety of all persons on site.

• Services must comply with all applicable federal, state, and local health and environmental regulations.

• Quality Assurance Surveillance Plan (QASP) outlines requirements for licensing, authorized personnel, pumping limits, volume measurement, inspection performance, environmental protection, site restoration, disposal compliance, timely submission of reports, and invoice accuracy, with an Acceptable Quality Level (AQL) of 100% for each.

• Contractor shall develop and maintain a quality control program.

• Services to be performed during normal business hours (Monday-Friday, 8:00 am to 4:00 pm).

• Services shall not interfere with other cemetery operations.

Solicitation / RFP / RFQ

This solicitation is for septic pumping and inspection services for Tahoma National Cemetery. The government is procuring these services to maintain the septic systems at the cemetery.

• Pumping of three existing septic tanks (two 1750-gallon tanks at Site A and B, and one 1000-gallon tank at Site C).

• Semi-annual pumping of Site A and B tanks (3-7 business days prior to Memorial Day and Veterans Day).

• Bi-monthly pumping of Site C tank (on the first Wednesday of every other month).

• Annual inspection of septic systems at sites A, B, and C, including testing of the septic tank alarm system.

• Removal and disposal of all septic tank effluent and waste.

• Cleanup of any spills or leaked materials.

• Documentation of services, including pumping and inspection reports, disposal receipts, and volume measurement records.

• The period of performance is one (1) year with a possible one (1) option year.

• The base year period of performance is 06/01/2026 - 05/31/2027.

• Option year period of performance is 06/01/2027 - 05/31/2028.

• Place of performance is Tahoma National Cemetery, 18600 SE 240th Street, Kent, WA 98042.

• Offer due date: 04/21/2026 at 16:30.

• Solicitation Number: 36C78626Q50127.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5.

• The acquisition is set aside for Small Business.

• NAICS Code: 562991, Size Standard: $9M.

• The document includes a detailed Statement of Work (SOW) outlining specific requirements, a Quality Assurance Surveillance Plan (QASP), and various exhibits including site plans and photos of septic tank locations.

• Wage determination information is provided for various occupations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To retain septic pumping and inspection services for the Tahoma National Cemetery for one year.

• Provide septic tank pumping and inspection services for three existing septic tanks.

• Services must comply with all applicable federal, state, and local health and environmental regulations.

• Remove and dispose of all effluent, sewage, liquid, semi-liquid, solid waste matter, debris, and trash from the septic tanks.

• Clean up any spilled, dropped, or leaked materials related to pumping activities.

• Visually inspect each tank during pumping for condition, accessibility, structural damage, leaks, baffle condition, and signs of improper operation or over-servicing.

• Site A (Public Information Center): 1750-gallons

• Site B (Administration Building): 1750-gallons

• Site C (Temporary Honor Guard Trailer): 1000-gallons

• One (1) Year, with a possible one (1) Option Year.

• A new solicitation for a five (5) year period of performance will be published before mid-2027 to 2028 due to cemetery expansion.

Tahoma National Cemetery, 18600 SE 240th Street, Kent, WA 98042

• Pumping of 1750-gallon tanks (Sites A & B): Semi-annually, 3-7 business days prior to Memorial Day and Veterans Day. Scheduled with COR at least 10 working days in advance.

• Pumping of 1000-gallon tank (Site C): Every other month on the first Wednesday. Services confirmed with COR in writing at least 10 working days in advance.

• Inspection of septic systems (Sites A, B, C): Annually, during Memorial Day pumping services. Includes testing of the septic tank alarm system.

• Pumping and inspection report for each tank.

• Disposal Documentation.

• Volume Measurement Records.

• All documentation to be provided to the COR electronically within five (5) business days of service.

• Contractor must use properly licensed personnel and equipment.

• Subcontracting requires prior written approval from the Contracting Officer.

• Pumping volumes must not exceed designed tank capacity.

• Prevent spills, leaks, or contamination of cemetery grounds.

• Restore the site to its original condition upon completion.

• Contractor assumes responsibility for safety of all persons on site.

• Services to be performed during normal business hours (Monday-Friday, 8:00 am - 4:00 pm).

• Services shall not interfere with other cemetery operations.

• A Quality Assurance Surveillance Plan (QASP) is included, outlining performance standards, surveillance methods, frequency, and acceptable quality levels for various requirements (e.g., licensing, authorized personnel, pumping limits, volume measurement, inspection, environmental protection, site restoration, disposal compliance, timely submission of reports, invoice accuracy).

• Contractor must develop and maintain an effective quality control program.

• Exhibit A: Site Plan of Tahoma National Cemetery

• Exhibit B: Site A (Photos of septic tanks)

• Exhibit C: Site B (Photos of septic tanks)

• Exhibit D: Site C (Photos of septic tanks)

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5535, Revision No. 27) for the Service Contract Act, applicable to Washington Counties of King and Snohomish. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts.

This document is crucial for potential bidders on federal contracts in the specified geographic area. It outlines the minimum wage and fringe benefit requirements for a wide range of occupations, ensuring that contractors provide fair compensation to their employees working on covered contracts. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals.