SOURCES SOUGHT NOTICE: Replenish Postage Meter Fort Thompson Health Center Fort Thompson SD
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Plains Area Indian Health Service (IHS) has issued a Sources Sought Notice for the replenishment of postage meter funds for the Fort Thompson Health Center in Fort Thompson, SD. The agency intends to award a sole-source, Firm Fixed-Price purchase order to Pitney Bowes due to machine compatibility, but is seeking market research to determine if a competitive procurement is feasible. This opportunity is designated as an Indian Small Business Economic Enterprise (ISBEE) Set-Aside. Responses are due by January 28, 2026.
Scope of Work
The requirement is to provide postage for the Pitney Bowes postage machine at the Fort Thompson Health Care Center. This is critical for ensuring patients receive mail, prescriptions, and other vital medical information, supporting continuity and coordination of care for IHS patients, particularly given the high poverty levels in the tribal population served. The attached SF18 Request for Quotation specifies a quantity of 10 units for "Replenish Postage Meter Funds." The Statement of Work (SOW) outlines the objective to provide comprehensive postage and mailing services, ensuring timely, secure, and cost-effective delivery of patient notifications, prescription medications, billing statements, and business correspondence.
Contract & Timeline
- Opportunity Type: Sources Sought (Notice of Intent to Award Sole Source)
- Estimated Value: $10,000
- Period of Performance (if awarded): Start date of award through December 30, 2026 (per SOW)
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE)
- Product/Service Code: R613 (Post Office Services)
- Response Due: January 28, 2026, 22:30 UTC
- Published Date: January 14, 2026
- Place of Performance: Fort Thompson, SD
Evaluation
This is a market research effort. Responses must demonstrate clear and convincing evidence that a sole-source award would not be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the agency's mission objective of standardization. The Government will use this information to determine whether to conduct a competitive procurement. The determination not to compete remains at the Government's discretion, and respondents will not be reimbursed for costs incurred.
Additional Notes
Questions or comments regarding this Notice of Intent should be directed via email only to Mitchell Franklin (mitchell.franklin@ihs.gov) or Mavis Cheney (mavis.cheney@ihs.gov). Phone calls will not be accepted or receive a response. Email subject line should include: "Notice of Intent Question Submission - IHS1520774, Pitney Bowes Postal Service."