Sources Sought Notice - Warm Springs Service Unit Optical Coherence Tomography with Angiography Installation, Calibration, and On-Site Training Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Portland Area, is conducting market research via a Sources Sought Notice to identify qualified vendors for Optical Coherence Tomography with Angiography (OCTA) installation, calibration, and on-site training services at the Warm Springs Service Unit (WSSU) in Warm Springs, OR. This notice aims to determine the appropriate acquisition method, including potential set-asides, with a preference for Indian Small Business Economic Enterprises (ISBEE) and/or Indian Economic Enterprises (IEE) under the Buy Indian Act. Responses are due by February 5, 2026.
Scope of Work
The requirement is for the procurement, installation, calibration, and on-site training for a new Topcon Maestro2 OCTA system with a table. Key tasks include:
- Removal and disposal of existing OCTA equipment.
- Installation of the new Maestro2 OCTA system, including software, upgrades, and a user manual.
- Provision of a one-year warranty and 24/7 support services.
- Calibration of the equipment to ensure proper function.
- Delivery and setup at the WSSU Optometry Department.
- Initial on-site training for optometry staff on system operation, workflow integration, and basic troubleshooting.
- The system must be a fully functional, FDA-approved OCT-A system capable of high-resolution retinal imaging and angiography, meeting specific performance standards (e.g., 45° photography angle, 50,000 A-Scans/second).
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 334510 (Medical And Surgical Instruments, Equipment, And Supplies)
- Performance Period: Estimated one (1) calendar year from the Date of Award for warranty and support.
- Place of Performance: Warm Springs Health & Wellness Center, Optometry Department, 1270 Kot-Num Road, Warm Springs, OR, 97761.
- Response Due: February 5, 2026, by 22:00:00Z.
- Published: February 2, 2026.
Eligibility & Submission Requirements
This notice seeks information on the availability and capability of all qualified businesses, including native small businesses, small businesses, and large businesses. Respondents should identify their business size and type (e.g., HUBZone, Service-Disabled Veteran-Owned, 8(a), Veteran-Owned, Woman-Owned, Native-Owned). A specific Indian Economic Enterprise (IEE) Representation Form is provided, which bidders may need to complete to self-certify their IEE status under the Buy Indian Act. Responses must include:
- Business Name, Point of Contact (Name, Phone, Email).
- UEI and NAICS code.
- Business Size (SMALL or LARGE) and Type.
- Demonstration of capability and capacity to furnish services. All capability statements must be submitted electronically via email to Tricia.Charley@ihs.gov with "75H71326Q00012" in the subject line. Respondents must be registered in SAM.gov.
Contact Information
Primary Point of Contact: Tricia Charley Email: Tricia.Charley@ihs.gov (for submissions), PORAOAcquisition@ihs.gov (general contact) Phone: 541-553-2491