Sources Sought Notice – Water Cooler Cleaning and Maintenance Services at Brookhaven National Laboratory
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates (BSA) for the U.S. Department of Energy, has issued a Sources Sought Notice for Water Cooler Cleaning and Maintenance Services at its Upton, New York site. This notice is for market research purposes only to identify qualified vendors. Responses are due April 10, 2026.
Scope of Work
The contractor shall provide all labor, supervision, materials, and equipment necessary for comprehensive water cooler services. This includes cleaning, sanitization, inspection, and maintenance for approximately 160 water cooler units, encompassing both bottled and plumbed-in systems.
- Routine Services: Expected at a minimum frequency of once every six (6) months per unit.
- On-Demand Services: Must be provided within five (5) business days when requested.
- Tasks: Cleaning and sanitizing internal reservoirs, drip trays, dispensing components, and external surfaces; inspecting units for operational issues; replacing filters as applicable; and documenting all work performed.
- Compliance: All work must comply with applicable federal, state, and local regulations, including OSHA, EPA, CDC, and Department of Energy (DOE) requirements, as well as Brookhaven National Laboratory Environment, Safety, and Health (ESH) standards. Contractor personnel must meet site access, safety training, and hazard analysis requirements.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Period of Performance: One (1) base year with potential option period(s).
- Set-Aside: None specified (for market research purposes).
- Response Due: April 10, 2026, 5:00 PM ET.
- Published: March 27, 2026.
Evaluation
BNL will use the information received from capability statements to determine the appropriate acquisition strategy, including whether a set-aside is feasible and the level of competition available.
Additional Notes
This Sources Sought Notice is for informational purposes only and does not constitute a Request for Proposal (RFP). BNL does not guarantee that a solicitation will be issued as a result of this notice, nor will BNL reimburse respondents for any costs incurred in preparing a response. Interested vendors should submit capability statements demonstrating experience in similar services, particularly in regulated environments, along with business size status, relevant past performance, quality assurance capabilities (e.g., ISO 9001), and a general description of their pricing approach.