Sources Sought Notice_Panoramic Dental X-Ray Imager
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Kansas City VA Medical Center, under the Department of Veterans Affairs, is conducting market research through a Sources Sought Notice to identify qualified sources for a Panoramic Dental X-Ray Imager. The government is seeking a brand name or equal to the Carestream CS 9600 PANO Machine. This RFI aims to gather information on potential vendors and their business size classifications to inform future acquisition decisions. Responses are due by March 20, 2026, at 11:00 AM Central Time.
Key Requirements
The VA requires a Panoramic Dental X-Ray Imaging Machine, specifically seeking a brand name or equal to the Carestream CS 9600 PANO Machine. Key line items include:
- CS 9600 16X17 Full Bundle (1 unit)
- PDIP License CSH 5 Workstations (1 unit)
- Voucher for CS Airway – 5 activations (1 unit)
- Bracket for CS9600 -9X00 Rplct (1 unit)
- License Server > 20 Users (1 unit)
Technical Specifications
The imaging machine must meet critical technical specifications, including:
- Compatibility with Trophy Imaging Software.
- Multiple field-of-view (FOV) options, from small regions to entire jaw/craniofacial, allowing selection for optimal image quality and minimized radiation exposure.
- Inclusion of a cephalometric arm for lateral and frontal cephalometric radiographs.
- Ability to deliver high-quality images with minimized patient radiation exposure.
- Offer automated positioning systems, pre-set imaging protocols, and customizable settings.
- Seamless integration with practice management software and PACS.
- Include advanced diagnostic tools and software for image analysis (e.g., implant planning, endodontic tools, orthodontic tracing).
Submission & Evaluation
Interested parties should submit their company name, address, point of contact, SAM UEI number, and business size status (e.g., SDVOSB, VOSB, WOSB, Hubzone, Large Business). Respondents must also indicate if they are considered small under NAICS 339114, if they are a manufacturer/distributor, their country of manufacture, and if they hold an FSS contract. Capabilities demonstrating the ability to meet the requirement should be submitted. This is for market research; no evaluation for award will occur.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Set-Aside: None specified (market research to determine potential set-asides)
- Response Due: March 20, 2026, at 11:00 AM Central Time
- Published: March 16, 2026
Additional Notes
This notice is for market research purposes only and is not a solicitation. The information gathered will assist the government in making acquisition decisions, and a formal solicitation may be published at a later date. Telephone responses will not be accepted.