Sources Sought - Polyalphaolefin (PAO) chillers and remote manifolds diagnosis and repair

Questions & Answers / Clarifications

This document provides clarification on equipment for the PAO Chiller System repair opportunity.

• Equipment Identification: The opportunity involves Polyalphaolefin (PAO) chillers and remote manifolds.
• Communication Method: Remote manifolds communicate via fiber optics. PAO Chillers also have Ethernet connections.
• Diagnostic Tools: Contractors typically use a laptop connected via an Ethernet port for diagnostics, adjustments, checking fault codes, and making necessary repairs to the chiller.

This Q&A clarifies the type of equipment and communication methods involved, which may assist bidders in understanding the scope and technical requirements for proposal preparation.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for diagnosing and repairing communication faults between the Polyalphaolefin (PAO) chillers and remote manifolds located in specific labs (263, 265, 185, and 266) at Hill Air Force Base. The primary goal is to restore the backup PAO chiller system to full operational status, mitigating a significant operational risk to laboratory facilities.

• Troubleshoot: Identify the root cause of communication faults between PAO chillers and remote manifolds.

• Repair: Implement necessary repairs to restore full communication and functionality to the affected systems.

• The work requires access to PAO chillers in the Mechanical Room and remote manifolds in each specified lab.

• Testing, diagnosis, and repair will be performed on-site at Hill Air Force Base (HAFB).

• Access to the Mechanical Room and labs is required.

• The contractor must be a Subject Matter Expert (SME) on the specific PAO chiller system.

• Repairs must be completed as soon as possible to mitigate the risk of lab shutdown.

• Reference Documents: Compliance with applicable documents and standards, including Air Force Instructions (AFIs), Air Force Manuals (AFMANs), and specific codes/directives (e.g., UFC 1-200-01, ICD 705).

• Data Delivery: Contract data, including diagnostic results and repair reports, must be delivered electronically IAW CDRL requirements (A001, A002).

• Security: Compliance with all Security, Force Protection, and Antiterrorism requirements. Specific protocols for base access, identification, COMSEC, and OPSEC must be followed. Foreign nationals require specific vetting and approval.

• Government-Provided Support: Government will provide working space, utilities, and access to facilities. Government telephones are for official business only.

• Conflicts of Interest: Contractors must avoid conflicts of interest as defined by regulations.

• Environmental: Awareness of potential hazardous weather conditions.

• Travel: May be required for on-site testing, diagnosis, and repair.

Other / Unclassified

This document is a Sources Sought Synopsis (SSS) for market research to identify responsible sources capable of providing diagnosis and repair of communication faults within Polyalphaolefin (PAO) chillers and remote manifolds. This is a Firm Fixed-Price Procurement intended for performance at Hill Air Force Base (HAFB).

• Troubleshoot and identify the root cause of communication faults between PAO chillers and remote manifolds.

• Repair affected systems to restore full communication and functionality.

• Detailed specifications are available in an attached Statement of Work (SOW).

• Respond to this notice if capable of providing the required services.

• Provide company profile information including:

  • Small Business Status
  • Applicable registered NAICS codes
  • Number of employees
  • CAGE code
  • SAM Unique Entity ID
  • Location
  • Point of Contact (Name, Telephone, Email)

• Advise if an alternate NAICS/PSC code is more appropriate.

Responses are due no later than 11:00 AM EST on May 6, 2026.

The Government will use the information gathered to determine the best acquisition strategy for the procurement of IUID Hardware Support Services.

Questions regarding this market survey should be addressed to Ms. Kathryn McKay (kathryn.mckay@us.af.mil) or TSgt Jonathan Graham (jonathan.graham.11@us.af.mil).

No reimbursement will be provided for costs associated with responding to this synopsis or any follow-up information requests.