SOURCES SOUGHT - PREVENTATIVE MAINTENANCE FOR DENTAL SYSTEM AT LAWTON INDIAN HOSPITAL IN LAWTON, OK
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), under the Department of Health and Human Services, has issued a Sources Sought notice to identify businesses capable of providing Preventative Maintenance for the Dentsply Sirona Cerec System at the Lawton Indian Hospital in Lawton, OK. This market research aims to ensure the continued availability and proper functioning of critical dental equipment. Responses are due by June 26, 2026, at 4:30 PM CST.
Scope of Work
The requirement is for a comprehensive service and repair agreement for Dentsply Sirona DS Core Care equipment. This includes:
- 1-year comprehensive service and repair coverage for specific Dentsply Sirona equipment: Cerec Oral Scanner, Cerec Primemill, Cerec Primeprint, and Cerec Primeprint PPU.
- Annual scheduled Preventative Maintenance (PM) inspections following Dentsply Sirona's checklist.
- Unscheduled repair services, including OEM replacement parts, travel, and labor.
- 24/7 technical support via an unlimited call hotline.
- On-site repair within 48 hours for unscheduled issues.
- Phone support with a 4-hour response time.
- Period of Performance: Approximately one year from an estimated award date of September 30, 2026, with an option for four additional years.
Special Requirements
- Certified Dentsply Sirona technicians are mandatory.
- Contractor personnel must adhere to IHS security requirements and operate during normal business hours (M-F, 8 AM - 5 PM CST), excluding Federal Holidays.
- The contractor is responsible for furnishing all necessary personnel, materials, supplies, and equipment.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: Preference given to Indian Economic Enterprises (IEE) under the Buy Indian Act (25 U.S.C. 47). Indian Small Business Economic Enterprises (ISBEEs) and other small businesses are highly encouraged to respond.
- Response Due: June 26, 2026, 4:30 PM CST
- Published: June 16, 2026
- Place of Performance: Lawton Indian Hospital, Lawton, OK 73501
Submission Requirements
Interested parties must submit a written response, limited to five (5) pages, including:
- Company Name, Socioeconomic Status, SAM UEI, POC details (name, phone, email, mailing address, website).
- DUNS Number, CAGE Code, Tax ID.
- Date submitted.
- Applicable GSA Schedule or other procurement vehicle.
- SAM registration status (must be registered at http://www.sam.gov/). Responses should directly demonstrate capability and experience, as generic statements are insufficient.
Important Notes
This is not a solicitation and does not obligate the Government to award a contract. Responses are voluntary, will not be returned, and no payment will be made for their submission. The Government reserves the right to use provided information for any purpose. No proprietary, classified, confidential, or sensitive information should be included.