Sources Sought / Request for Information (RFI) 26-047 Unstructured Data Environment Scanning
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Princeton Plasma Physics Laboratory (PPPL), a Department of Energy (DOE) National Laboratory, is conducting market research through this Sources Sought / Request for Information (RFI) for Unstructured Data Environment Scanning solutions. The goal is to identify capabilities for scanning, discovering, analyzing, and classifying unstructured data across enterprise repositories. Interested vendors must be prepared to address functional, security, and compliance requirements. Responses are due May 6, 2026.
Scope of Work
PPPL seeks solutions capable of:
- Scanning, discovering, analyzing, and classifying unstructured data.
- Identifying sensitive data (PII/CUI) and Redundant, Obsolete, and Trivial (ROT) data.
- Mapping data ownership, access, and risk.
- Supporting data governance, compliance, and lifecycle management.
- Integrating with enterprise records management systems.
- Scaling to large volumes of data (approx. 4.5 petabytes).
- Operating across diverse repositories (network shared drives, cloud environments like Google Drive, and endpoints).
- Maintaining data integrity and confidentiality, with FedRAMP certification required for cloud environments.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: Open to all business sizes and socioeconomic categories (Large, Small, SDB, 8(a), WOSB, SDVOSB, EDWOSB, HUBZone, HBCU/MI). PPPL reserves the right to consider specific set-asides based on responses.
- Response Due: Wednesday, May 6, 2026, by 4:30 PM (EST)
- Published: April 17, 2026
Submission Requirements
Interested firms must submit an UNCLASSIFIED Capabilities and Qualifications Statement addressing Technical Capabilities Questions. Submissions should include:
- Administrative Information: Firm Name, Address, Business Size/Status, Affiliate Information, and intended Role (prime/sub).
- Company Profile: Organizational overview, expertise in large-scale unstructured data scanning, and client references.
- Technical Response: Detailed explanation of how the solution meets functional and compliance requirements (PII/CUI, ROT, data ownership/access/risk).
- Deployment Model: Description of architectures (SaaS, on-premises, hybrid) and repository scanning capabilities.
- Security & Compliance: Documentation of controls, data protection, and relevant certifications (e.g., FedRAMP).
- Demonstration Availability: Confirmation of ability to participate in a virtual demonstration.
- Pricing & Licensing: Current catalogs/price lists and a breakdown of the licensing structure.
Additional Notes
This is for market research and acquisition planning only; it does not guarantee a future solicitation or contract award. Responses will not be returned, and evaluation results will not be provided. Information gathered will inform PPPL's acquisition strategy. Qualified firms may be invited for a 3-4 hour virtual demonstration.