Sources Sought Synopsis (SSS) For P26-005 Desiccant Machine

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the delivery, installation, and performance verification of a new Desiccant Machine (P26-005) for the 76th PMXG at Tinker Air Force Base, OK. The goal is to replace the current desiccant machine, which has become difficult to maintain and is experiencing continuity issues, with a more reliable, simplified, and modernized solution to improve efficiency and ensure sustained support for future operations.

• The contractor shall provide all labor, equipment, parts, incidentals, consumables, and transportation necessary for the Desiccant Machine.

• Delivery, installation, and performance verification must be completed within 10 business days of delivery.

• The contractor is responsible for ensuring all services, parts, and components are in accordance with the SOW.

• Vacuum Test Engine: Connect apparatus, adjust pressure to 27.7 +/- 0.3 inches of H2O, maintain pressure for 5 seconds, and detect flow rate ≤ 0 ± 0.010 scfm.

• Pressure Test Engine: Connect apparatus, adjust pressure to 27.7 +/- 0.3 inches of H2O, maintain pressure for 5 seconds, and detect flow rate as little as 0.045 scfm.

• Size: Engine Length: 49.35", Width: 15.56", Height: 23.61".

• System Performance: Capable of vacuum and pressure calibration using internal regulators and indicator gauges.

• Calibration and Communication: Provide calibration instruction, allow calibration using in-house apparatus (PMEL), and include ports for data acquisition and communication.

• Safety and Electrical: Operate on standard 110V AC power with a grounded plug, include proper grounding mechanisms, and have emergency shutoff functionality.

• Control and Regulation: Include clearly labeled valves/switches for Vacuum Pump, Shop Air, Vacuum Regulator, Pressure Regulator, Mode Selector Valve, and Instrument Power. Control logic must support Mode 1 (vacuum) and Mode 2 (pressure) operations with a simple, intuitive interface.

• Deliverables: Operator Manual, Calibration Procedure, Wiring and Pneumatic Diagram, Training Material.

• Onsite Demonstration: Perform an onsite demonstration and functional check with government personnel.

• Delivery Location: Tinker Air Force Base, OK 73145.

• Delivery Timeline: Within 10 business days of delivery.

• Acceptance Testing: To be completed within one (1) day after installation.

• Hours of Operation: Monday through Friday, 6:00 am - 2:00 pm, with government approval for extended hours.

• Environmental Protection & Safety: Comply with all applicable federal, state, and local laws, regulations, and Tinker AFB procedures regarding environmental protection and occupational safety and health. This includes HAZMAT management, hazardous waste disposal, and spill reporting procedures.

• Foreign Object Damage (FOD) and Dropped Object Prevention: Personnel must receive FOD/DOP training.

• Safety: Adhere to all safety instructions and participate in emergency procedures.

• The document is a DRAFT and was prepared by OC-ALC/OBCA on 23 February 2026.

• The contractor must certify "No HAZMAT will be brought on base" or "No HAZMAT Usage" within ten (10) days after award, or comply with HAZMAT management procedures.

• The contractor must notify the Government POC seven (7) business days before arriving on Tinker AFB for visitor pass arrangements.

Sources Sought Synopsis (SSS)

This market survey is being conducted to identify potential sources capable of qualifying and producing the "Desiccant Machine" for the United States Air Force (USAF) at Tinker Air Force Base, OK. The government is seeking information on companies' expertise, capabilities, and experience. Participation in this survey does not guarantee future solicitation or contract awards. The government will not reimburse any expenses incurred during participation.

The document outlines specifications for the Desiccant Machine, including:

• Vacuum Test Engine: Adjust pressure to 27.7 +/- 0.3 inches of H2O, maintain for 5 seconds, detect flow rate as low as 0 ± 0.010 scfm.
• Pressure Test Engine: Adjust pressure to 27.7 +/- 0.3 inches of H2O, maintain for 5 seconds, detect flow rate as low as 0.045 scfm.
• Size: Length: 49.35", Width: 15.56", Height: 23.61"
• System Performance: Capable of vacuum and pressure calibration using internal regulators and gauges.
• Calibration & Communication: Provide calibration instruction, allow in-house apparatus (PMEL) calibration, include ports for data acquisition and communication, and ensure accurate flow/pressure gauges.
• Safety & Electrical: Operate on 110V AC, include grounding mechanisms, and have emergency shutoff.
• Control & Regulation: Clearly labeled valves/switches for Vacuum Pump, Shop Air, Vacuum Regulator, Pressure Regulator, Mode Selector Valve, and Instrument Power. Support Mode 1 (vacuum) and Mode 2 (Pressure) operations with an intuitive interface and a fail-safe default state.
• Deliverables: Operator Manual, Calibration Procedure, Wiring and Pneumatic Diagram, Training Material.
• Onsite Demonstration: Contractor shall perform an onsite demonstration and functional check.
• Data Acquisition Connections: New apparatus connections shall include AN4- hose connections with stainless braided hosing, minimum 5 ft length. Quick connect fittings required for connection to base airline.

Interested parties should provide documentation supporting their capability to meet these requirements. If lacking experience in a particular area, explain how it will be overcome (e.g., teaming, subcontracting). Identify any work areas suitable for Small Business set-aside. Responses are due by close of business 14 April 2026. Questions should be directed to Tori Wallace at 405-734-0453.

A detailed Contractor Capability Survey is included, covering:

• Business Information: Company details, size standards (NAICS 333517), and socio-economic status (Small Business, WOSB, SDVOSB, etc.).
• General Capability Questions: Facility capabilities, past experience, quality assurance, data handling, technical data generation, molding/tooling, production capacity, and facility/equipment listings.
• Hardware Production Questions: Experience in manufacturing/fabrication of components for precision pressure and vacuum regulation systems.
• Software Development Questions: Experience with integrated control logic, software development processes (CMMI certification), project management, and long-term support.
• Repair Questions: Experience in depot maintenance, technical manuals, spare parts lists, sustainment support, modifying existing systems, developing repair procedures, configuration management, and inventory reporting.
• Commerciality Questions: Information on catalog/market prices, workforce usage, terms/conditions, and warranty/return processes.

Both large and small businesses are encouraged to participate. Joint ventures or teaming arrangements are encouraged. Respondents are asked to identify any work areas that could be broken out exclusively for Small Business.