Sources Sought VA SNHCS NuTrace R+ Scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office (NCO) 21 on behalf of the VA Southern Nevada Healthcare System, is conducting market research through a Sources Sought notice. The purpose is to identify companies capable of providing NuTrace R+ Scanners or equivalent for medical use. This is for information and planning purposes only; the government does not intend to award a contract based on this notice. Responses are due by April 21, 2026, at 3:00 PM Pacific Standard Time.
Purpose & Scope
The VA seeks to survey the market for potential sources of NuTrace R+ Max 2D Data Matrix Readers or equal. These scanners must feature a sapphire crystal window, read data matrix as small as 500 µM in 0.001 seconds on various surfaces (bright, reflective, matte, rough, low contrast), and include on-board decoding notification and LED flash. They should have a stainless steel body, configurable data export, keyboard emulator, virtual COM, and be GS1 certified. Generic requirements include USB connectivity, visual LED and audible beep for confirmation, ability to read GS1 and 2D laser etches on flat and concave surfaces, and compatibility with various finishes. The scanner body must be wipeable with disinfectant without material deterioration and the software must be approved on TRM.
Submission Requirements
Interested parties should email responses to Victoria Torres at victoria.torres@va.gov with the subject line "Sources Sought VA SNHCS NuTrace R+ Scanners." Submissions must include:
- Company name, address, POC, email, and phone number.
- Business size (large or small) and socio-economic status (e.g., SDVOSB, VOSB, 8(a), Hub zone, small disadvantaged, woman-owned).
- Unique Entity Identifier (UEI) number.
- Confirmation of SAM.gov registration and VetCert Registry registration (if applicable for VOSB/SDVOSB).
- Current commercial pricing for listed items and applicable discounts.
- Link to GSA Federal Supply Schedule (if applicable) and contract number.
- Capabilities Statement.
- Place of manufacture.
- Authorized Distributorship letter (if applicable).
- Citations of current or past customers (within two years).
- Warranty terms and conditions for all products.
Key Details
The qualifying NAICS code for this effort is 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing, with a size standard of 1,250 employees. The Product Service Code is 6515. This notice is solely for market research; responses are not offers and cannot form a binding contract. The government will not pay for any costs incurred in responding. Information marked proprietary will be handled accordingly.
Eligibility & Considerations
Responses will help the government make appropriate acquisition decisions and assess industry capabilities. Future solicitations may be published, potentially via GSA eBuy if GSA is deemed a viable option. Firms must be registered in SAM.gov, and VOSB/SDVOSB firms must be registered in the VetCert Registry to be eligible for future awards.